X ray baggage inspection system as per MHA QR (V3)
Secretariat Office
NEW DELHI, DELHI
Posted:
8 August 2025
Closed:
18 August 2025
GEM
GEM
Prisons Administration And Reforms Department Uttar Pradesh X-ray Baggage Inspection System Tender Lucknow 2026 MHA QR V3 Q2
Bid Publish Date
11-Jul-2026, 4:52 pm
Bid End Date
21-Jul-2026, 5:00 pm
EMD
₹48,000
Location
Progress
Issue11-Jul-2026, 4:52 pm
AwardPending
Quantity
1
Bid Type
Two Packet Bid
Categories
1
Tender Overview
The Uttar Pradesh Prisons Administration and Reforms Department invites bids for an X-ray baggage inspection system conforming to MHA QR (V3) Q2 specifications, to be supplied, installed, tested, and commissioned at the District Jail in Amethi, UP. EMD: ₹48,000; delivery terms include a 25% quantity option and extended timelines linked to original delivery. The contract supports on-site or carry-in warranty with requisite service centers in the state, and a dedicated toll-free service channel. This procurement emphasizes turnkey deployment, compliant with security scanning standards and field performance expectations.
Technical Specifications & Requirements
- System category: X-ray baggage inspection system per MHA QR (V3) (Q2) with conforming technical requirements.
- Key capabilities: minimum tunnel width/height, system size, minimum conveyor capacity (kg), minimum throughputs (bags/hour), and minimum thickness of steel penetration (exact values not disclosed in available data).
- Compliance: must meet stated conformity and technical specification criteria; OEM must provide installation and commissioning support.
- Destination: District Jail, Amethi, Uttar Pradesh; scope includes supply, installation, testing, commissioning.
- Financials: EMD ₹48,000; bid price to include all costs; option clause allows ±25% quantity variation under contract.
- Additional terms: periodic service with state-based service centers and dedicated escalation matrix; DD/FDR EMD submission accepted.
Terms, Conditions & Eligibility
- Delivery terms: quantity variation up to 25%; extended delivery time tied to original period with minimum 30 days.
- Scope of supply: Supply, Installation, Testing and Commissioning of the X-ray system.
- Service & Support: must have a functional state-wise service center or establish within 30 days of award; toll-free support and escalation matrix required.
- EMD submission: ₹48,000 via DD in favour of DG PRISONS or FDR in the name of DG PRISONS, Lucknow; hard copy due within 5 days of bid end/opening.
- Destination and delivery verification, with compliance to ATC terms uploaded by buyer.
Key Specifications
-
- Product category: X-ray baggage inspection system as per MHA QR (V3) (Q2)
-
- Estimated value / EMD: ₹48,000 (EMD)
-
- Delivery destination: District Jail, Amethi, Uttar Pradesh
-
- Scope: Supply, Installation, Testing and Commissioning (SITC) of goods
-
- Service requirement: Functional State-wise service center or establishment within 30 days; dedicated toll-free service line and escalation matrix
-
- Quantity flexibility: Option to increase/decrease up to 25% of bid quantity
Terms & Conditions
-
EMD: ₹48,000 via DD or FDR in favor of DG PRISONS, Lucknow
-
Delivery/extension: option to extend delivery period proportionally with minimum 30 days
-
Post-award service: establish or prove functional service center in UP within 30 days
Important Clauses
Payment Terms
Payment tied to SITC milestone completion; EMD required; delivery evidence and acceptance documents essential
Delivery Schedule
Delivery period subject to 25% quantity variation; extended period calculated as (extra quantity/original quantity)*original delivery days, minimum 30 days
Penalties/Liquidated Damages
Ld clauses may apply for delays; exact LD rate not specified in available data
Bidder Eligibility
-
Proven experience in supplying security screening systems or similar X-ray baggage scanners
-
Demonstrable service capability within Uttar Pradesh or a plan to establish service center within 30 days
-
Financial stability with audited statements for last 3 years
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
X ray baggage inspection system as per MHA QR (V3) (Q2)
Advisory Bank
State Bank of India
ePBG Percentage
3%
ePBG Duration (Months)
14
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Lucknow
Delivery Pincodes
226006
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Pankaj Kumar Pathak | 226006,Headquarter, Prisons Administration and Reform Services, Uttar Pradesh, Karagar Bhawan, Old Jail Road, Lucknow. | Lucknow | Uttar Pradesh | 226006 | 1 | 30 | - |
Authority Records
PRISONS ADMINISTRATION AND REFORMS DEPARTMENT
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Document Filing
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Documents 5
GeM-Bidding-9586984.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Tender Results
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Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| CONFORMITY | Conformity to technical requirements | As per QR/specification for ' X-RAY BAGGAGE INSPECTION SYSTEM', approved by MHA vide letter No. F/No. W-42011(494)/QRs/CISF/ Tech/2008/MHA - Prov-I-1422 Dated 08th September, 2016. (Copy of QRs / TDs uploaded in GeM portal) |
| TECHNICAL SPECIFICATIONS | System Size | Small Size |
| TECHNICAL SPECIFICATIONS | Minimum Tunnel Width | 60 cm (Small Size) |
| TECHNICAL SPECIFICATIONS | Minimum Tunnel Height | 40 cm (Small Size) |
| TECHNICAL SPECIFICATIONS | Minimum Conveyor Capacity (in kg) | 160 kg (Small Size) |
| TECHNICAL SPECIFICATIONS | Minimum Throughput Count (Bags per hour) | 200 |
| TECHNICAL SPECIFICATIONS | Minimum Thickness of Steel Penetration | 35 mm |
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Historical Data
Required Documents
1
GST Registration certificate
2
PAN card
3
Experience certificates for similar X-ray baggage inspection system supply/installation
4
Financial statements (audited) for last 3 years
5
EMD submission document (DD or FDR as allowed)
6
Technical compliance certificates / OEM authorization (where applicable)
7
Proof of functional Service Centre in Uttar Pradesh or plan to establish within 30 days
8
Escalation matrix and toll-free service contact details
9
Details of installation, testing and commissioning capabilities
10
Any mandatory ISO/IEC or BIS certifications relevant to security screening equipment
Frequently Asked Questions
Key insights about UTTAR PRADESH tender market
How to bid for the X-ray baggage system tender in Lucknow UP 2026
Bidders must submit GST, PAN, audited financials, and experience certificates for similar X-ray scanners; provide EMD ₹48,000 via DD or FDR to DG PRISONS, Lucknow; supply OEM authorizations if required; ensure service center plan within UP and willingness to SITC the project.
What documents are required for the UP Prisons X-ray system tender 2026
Required documents include GST registration, PAN, last 3 years financial statements, experience certificates for SITC of X-ray systems, EMD/DD or FDR proof, OEM authorization, and proof of state service center or plan to establish within 30 days after award.
What are the technical specifications for MHA QR V3 Q2 X-ray system in UP
Specifications include conforming to MHA QR (V3) Q2; system size, minimum tunnel width/height, minimum conveyor capacity, minimum throughput (bags/hour), and minimum steel penetration thickness; exact numerical values will be provided in the BOQ during bidding.
What are the delivery terms and quantity variation in the UP tender
The purchaser may increase or decrease quantity by up to 25% at contract placement and during currency; delivery extends with minimum 30 days when option clause is exercised; delivery starts from the last date of original delivery order.
What is the EMD amount for the UP X-ray system procurement 2026
The EMD is ₹48,000, payable via Account Payee DD in favor of DG PRISONS, Lucknow, or an equivalent FDR; scanned proof must accompany bid and hard copy delivered within 5 days post bid end/opening.
Which destination jail is specified for the Amethi UP X-ray system bid
The designated delivery destination is District Jail, Amethi, Uttar Pradesh; the scope covers supply, installation, testing, and commissioning at that location, with post-installation support requirements.
What service support requirements exist for the UP Prisons X-ray system
Bidders must provide a functional service center in UP or establish one within 30 days of award; a dedicated toll-free service line and an escalation matrix must be provided for ongoing maintenance and rapid issue resolution.
Are there certification or conformity standards for the UP tender
Systems must conform to MHA QR (V3) Q2 standards; look for ISI/BIS or ISO certifications as applicable to security screening equipment; ensure technical compliance documents are included with the bid package.
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Documents 5
GeM-Bidding-9586984.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS