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Higher Education Department Himachal Pradesh All in One PC Tender 2025 Bilaspur HP – HP/Dell/Acer Models, 3 Years Warranty, IS/ISO Standards 2025

Bid Publish Date

17-Dec-2025, 4:27 pm

Bid End Date

12-Jan-2026, 9:00 am

Value

₹33,00,000

Latest Corrigendum Available

Progress

Issue17-Dec-2025, 4:27 pm
Corrigendum08-Jan-2026
AwardPending
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Quantity

50

Bid Type

Two Packet Bid

Tender Overview

Organization: Higher Education Department, Education Department Himachal Pradesh. Product: All in One PC (V2) with minimum Intel i5-class performance, factory preloaded OS, and certification. Estimated value: ₹3,300,000; Location: Bilaspur, Himachal Pradesh (SVGC Ghumarwin, Ghumarwin 174021). Brands/models: HP ProOne 440, Dell Pro 24 All in One (QC2451), Acer Vertitron Z6714GT, all with Intel i5 or higher. Delivery: at SVGC Ghumarwin; installation included per scope. Key differentiator: specific model list and 3-year comprehensive warranty; emphasis on non-obsolete equipment with minimum 5 years residual market life. Context: government procurement for education sector computing needs; warranty and service SLAs noted.

Technical Specifications & Requirements

  • Models/Brands: HP ProOne 440 All in One Desktop (Intel i5 or higher); Dell Pro 24 All in One (Intel i5 or higher); Acer Vertitron Z6714GT All in One Desktop (Intel i5 or higher).
  • Warranty: 3 Years Comprehensive Warranty; dedicated service personnel for timely servicing during warranty.
  • Standards/OS: Factory preloaded operating system with certification; ensure OS compatibility with bundled drivers.
  • Hardware specs: All-in-one with display size, RAM type/size, storage type/capacity, graphics type, and required ports; exact values to be aligned to listed models.
  • Delivery/Installation: Installation at SVGC Ghumarwin; commissioning as part of scope; delivery period per contract terms.
  • GST: Bidder to determine GST applicability; reimbursement as per actuals or applicable rate, subject to a cap.
  • Lifecycle: Equipment should have at least 5 years residual market life at time of bidding; no end-of-life products.

Terms, Conditions & Eligibility

  • EMD: Not explicitly specified in data; bidder should verify at bid submission.
  • Delivery window: Delivery/installation within contract-specified period; option clause allows quantity variation up to 25% with corresponding delivery adjustments.
  • Warranty/Service: 3-year comprehensive warranty with dedicated service personnel and timely service as per SLA.
  • Brand/OEM: Models must be from listed brands (HP, Dell, Acer); ensure OEM authorization if required.
  • GST: Bidder bears GST assessment; reimbursement per actuals or applicable rate, whichever lower, up to quoted GST.
  • BI/ATC: Compliance with buyer-added terms; installation at specified HP address; products not obsolete and with minimum market life.

Key Specifications

    • Models: HP ProOne 440 All in One Desktop (Intel i5 or higher); Dell Pro 24 All in One (Intel i5 or higher); Acer Vertitron Z6714GT All in One Desktop (Intel i5 or higher)
    • Warranty: 3 Years Comprehensive Warranty with dedicated service personnel
    • OS: Factory preloaded with certification; operating system compatibility with preinstalled drivers
    • RAM/Storage/Display/Ports: RAM type and size, storage type/capacity, display size, panel technology, number of USB/HDMI/other ports as per model specifics
    • Certified/Branding: IS/ISO-like compliance implied by factory preloads; OEM brand requirements (HP, Dell, Acer)
    • Delivery/Installation: Delivery to SVGC Ghumarwin, Ghumarwin, Bilaspur, HP 174021; commissioning included
    • Obsolescence clause: Equipment must have at least 5 years residual market life at bidding time
    • GST: GST payable by bidder; reimbursement as per actuals or applicable rates

Terms & Conditions

  • Key Term 1: 3-year comprehensive warranty with dedicated service personnel and SLA

  • Key Term 2: Quantity variation up to 25% during contract and extended delivery within calculated timeframes

  • Key Term 3: Equipment must be non-obsolete with minimum 5 years market life; OEM authorizations may be required

Important Clauses

Payment Terms

GST handling is bidder-determined; reimbursement limit per actuals or applicable rate; ensure GST compliance and proper invoicing

Delivery Schedule

Delivery to SVGC Ghumarwin, with installation/commissioning included; option clause allows up to 25% quantity variation and extended delivery time calculations

Penalties/Liquidated Damages

Standard SLA-based penalties likely; ensure timely service and defect rectification within warranty period

Bidder Eligibility

  • Experience in supplying government or educational ICT hardware

  • Financial statements showing stability to support a ₹3.3 million procurement

  • Compliance with OEM models listed (HP, Dell, Acer) and potential OEM authorizations

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Description Description of store All in One Personal Computers consist of a Mouse, Keyboard, Display with Web camera, inbuilt/integrated microphone array and speakers, an internal CPU with connection cables and power adapter with 1 year standard warranty
Description Processor Number Intel Core i5-14500T, Intel Core i5-14400, Intel Core i5-13600T, Intel Core i7-13700T, Intel Core i9 12900T, Intel Core i7-12700, Intel Core i7-14700T, Intel Core i5-13500, Intel Core i5-14500, Intel Core i9-12900, Intel Core i7-13700, Intel Core i7-14700, Intel Core i9-13900T, Intel Core i9-13900, Intel Core Ultra 5-235, Intel Core Ultra 7-265, Intel Core i5 14600T, Intel Core Ultra 5 235T, Intel Core Ultra 5 245, Intel Core Ultra 5 245T, Intel Core Ultra 9 285 Or higher
Input Devices Mouse Connectivity Wired, Wireless Or higher
Input Devices Keyboard Connectivity Wired, Wireless Or higher
Input Devices Type of Keyboard Standard, Bilingual Or higher
Graphics Graphics Type Integrated
Operating System Operating System (Factory Preloaded with Certification) Windows 11 Professional
Memory Type of RAM DDR5 Or higher
Memory RAM Size (GB) 8, 16
Storage Type of Storage Installed with the System NVMe SSD
Storage Storage Capacity (in GB) 512, 1024
Display Display Size - Diagonal (in Inches) 58.1 - 63 (22.87" - 24.8")
Display Panel Technology In Plane Switching (IPS) Or higher
Ports Number of Ports 1-DP, 1-HDMI, 1- RJ-45 (10/100/1000 Ethernet Port), 1-USB 3.1 Gen 1 TYPE C, 1-USB 3.1 Gen 2 TYPE A, 2-USB 3.1 Gen 1 TYPE A, 2-USB 3.1 Gen 2 TYPE A, Universal Audio Jack
Generic Stand Height Adjustable

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar ICT procurements

4

Financial statements / Proof of financial stability

5

EMD/Security deposit documentation (if applicable)

6

Technical bid documents showing compliance with models listed

7

OEM authorization letters (where required by OEM policy)

8

Product specifications and warranty commitments in line with 3-year comprehensive warranty

Corrigendum Updates

2 Updates
#1

Update

08-Jan-2026

Extended Deadline

12-Jan-2026, 9:00 am

Opening Date

12-Jan-2026, 9:30 am

#2

Update

08-Jan-2026

Extended Deadline

10-Jan-2026, 9:00 am

Opening Date

10-Jan-2026, 9:30 am

Frequently Asked Questions

What documents are required for the All in One PC tender in Bilaspur Himachal Pradesh 2025?

Bidders must submit GST registration, PAN, financial statements, experience certificates for similar ICT procurements, OEM authorizations (if required), and technical bid documents demonstrating compliance with listed models (HP ProOne 440, Dell Pro 24, Acer Vertitron Z6714GT) along with warranty commitments for 3-year coverage.

How to verify eligibility for the HP/Dell/Acer All in One PC procurement in Himachal?

Eligibility includes prior experience in supplying government educational ICT equipment, financial stability evidenced by statements, and adherence to OEM-brand requirements. Ensure equipment is non-obsolete with at least 5 years of market life remaining at bidding time.

What are the delivery and installation requirements for the Bilaspur PC tender?

Delivery must be to SVGC Ghumarwin, Bilaspur district, HP 174021, with on-site installation and commissioning. The option clause allows up to 25% quantity variation, with delivery timelines recalculated as specified in the contract.

What is the warranty coverage for the proposed All in One PCs in this bid?

The tender requires a 3-year comprehensive warranty with dedicated service personnel to ensure timely servicing and defect rectification during the warranty period, per the SLA in the bid terms.

How is GST handled for this Himachal Pradesh PC procurement?

GST is to be determined by the bidder; reimbursement will be based on actuals or applicable rates, whichever is lower, not to exceed the quoted GST percentage, per the terms.

Which models and brands are permissible for this education department procurement?

Permissible models include HP ProOne 440 All in One, Dell Pro 24 All in One (QC2451), and Acer Vertitron Z6714GT; each must meet Intel i5 or higher capability and factory-preloaded OS with certification.

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