GEM

Hqids Repair, Maintenance & Boom Barrier Service Tender Andaman & Nicobar 2025

Bid Publish Date

14-Nov-2025, 11:41 am

Bid End Date

04-Dec-2025, 9:00 am

Bid Opening Date

04-Dec-2025, 9:30 am

Location

SOUTH ANDAMANS , ANDAMAN & NICOBAR

Progress

Issue14-Nov-2025, 11:41 am
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Categories 2

BOOM BARRIER PARKING SYSTEM

Tender Overview

The opportunity is issued by the Hqids under the Department Of Military Affairs for Repair, Maintenance, and Installation of Plant/Systems/Equipments at an Office Space site in the South Andaman, Minnie Bay, Sri Vijaya Puram, PIN 744103. The scope centers on repair of boom barriers and general service support via a Service Provider. The tender includes a flexible quantity/duration clause up to 25% at contract issue and a separate excess settlement option allowing additional charges up to a defined percentage of the item-level total value. A dedicated service office in the consignee state and a toll-free support line are mandated. The BOQ shows 0 items, indicating a service-centric procurement with mandatory certifications and post-award obligations. The absence of a declared estimated value and EMD amount requires bidders to prepare robust financial and technical documentation for compliance and continuity of service. Unique delivery must occur at the specified naval/industrial yard address, with a strong emphasis on non-obsolete products with at least a 3-year market life. The terms call for clear liability on assignment/sub-contract and a joint liability framework between supplier and assignee.

Technical Specifications & Requirements

  • Product/Service: Repair, maintenance and installation of boom barriers; office-space related plant/system maintenance
  • Delivery/Installation Location: BASE VICTUALLING YARD, Minnie Bay, South Andaman, Sri Vijaya Puram, PIN 744103
  • Key Clause: Quantity/duration adjustment up to 25% at contract issue; excess settlement option permitted with documented support
  • Service Office Requirement: Local office in the state of consignee; dedicated toll-free service number; escalation matrix
  • Experience/Standards: Past experience proof per tender; products must not be end-of-life; minimum market life of 3 years at OEM level
  • Contractual Control: Seller/sub-contractor liabilities remain joint and several; no assignment/sub-contract without prior consent; performance accountability emphasized
  • Documentation: Certificates required; non-submission can lead to rejection; vendor must ensure service availability and documented escalation processes

Terms, Conditions & Eligibility

  • EMD/Financial: No explicit amount disclosed; bidder to provide undertaking about financial health per terms
  • Delivery Timeline: Installation/commercial commissioning as scope requires; exact days not specified in data
  • Warranty/Support: Service & Support obligations include dedicated/escalation processes; post-sale support emphasized
  • Eligibility Criteria: Not under liquidation or bankruptcy; 3+ years residual market life for offered items; asset obsolescence disclosure mandatory
  • Docs Required: GST, PAN, experience certificates, financial statements, OEM authorizations, technical compliance certificates
  • Contractual Security: 25% quantity/duration adjustment rights; excess settlement documented with invoices

Key Specifications

  • Product/Service: Repair, maintenance and installation of boom barriers

  • Delivery/Installation Location: BASE VICTUALLING YARD, Minnie Bay, South Andaman, Sri Vijaya Puram, PIN 744103

  • Quantity/Duration: Contract quantity or duration can be increased up to 25% at contract issuance

  • Excess Settlement: Additional charges permitted up to a specified percentage with supporting documents

  • Service Office: Must have an office in the consignee state with dedicated toll-free numbers and escalation matrix

  • Experience: Proof of past experience required; offered items must have at least 3 years residual market life

  • Liability: Seller and any subcontractor remain jointly/ severally liable for performance

  • Documentation: Certificates must be uploaded; non-submission may result in rejection

Terms & Conditions

  • 25% quantity/duration variation allowed at contract issue

  • Excess settlement allowed with documented charges and supporting documents

  • Local service office and toll-free support required in consignee state

Important Clauses

Payment Terms

Excess settlement permitted; invoices may include additional charges up to a defined percentage with required documentation

Delivery Schedule

Actual delivery, installation and commissioning to be performed at BASE VICTUALLING YARD, MINNIE BAY, SOUTH ANDAMAN

Penalties/Liquidated Damages

Not explicitly stated; performance/liability framework requires joint accountability with assignee/sub-contractor

Bidder Eligibility

  • Not under liquidation, receivership, or bankruptcy

  • Offers not end-of-life by OEM within 3 years of supply

  • Local presence with consignee state office and dedicated toll-free support

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar repair/maintenance projects

4

Financial statements or solvency documents

5

EMD/Security deposit proof (if disclosed in Terms and Conditions)

6

Technical bid documents and certifications

7

OEM authorization/authorizations for service delivery

8

Proof of local service office in consignee state

9

Escalation matrix and toll-free support details

10

Undertaking not to be under liquidation or bankruptcy

Frequently Asked Questions

Key insights about ANDAMAN & NICOBAR tender market

What documents are required for tender in Andaman DMA boom barrier repair?

Bidders must submit GST registration, PAN, experience certificates, financial statements, OEM authorizations, and technical compliance certificates. The package also requires proof of a local service office in the consignee state, toll-free support details, and an escalation matrix to handle service issues promptly.

How is quantity variation handled for this tender in Andaman?

Contract quantity or duration can be increased up to 25% at the time of contract issue, and may be adjusted again within the same 25% limit after award. Vendors must accept revised quantities and provide supporting documentation for changes.

What is the delivery location for installation and commissioning?

Delivery, installation and commissioning must occur at the BASE VICTUALLING YARD, Minnie Bay, South Andaman, Sri Vijaya Puram, PIN 744103, with service personnel available to perform on-site tasks as required by the DMA project.

What is the required market life for offered equipment in this tender?

Offered products or services must have a minimum residual OEM market life of 3 years; items should not be declared end-of-life by the OEM within that period to be eligible.

What support commitments are required for service providers?

Vendors must establish a dedicated toll-free service line, provide an escalation matrix with contact numbers, and maintain an office in the consignee state to ensure timely on-site support and issue resolution.

What are the key liabilities for suppliers and subcontractors?

Both the seller and any subcontractor remain jointly and severally liable for contract performance. Sub-contracting requires prior written consent from the buyer, and liability cannot be waived by assignment.

What standards or certifications are expected for this repair tender?

Suppliers must upload required certificates; while IS/ISO specifics aren’t listed, ensure compliance with applicable defense service standards, OEM authorizations, and non-obsolete product proof to avoid rejection.

What are the payment and invoicing terms for this service?

Payment terms reference excess settlement with documented charges; invoices must include any approved additional charges. Exact timing (e.g., 30/45 days) is not specified and bidders should seek clarification during bid submission.