Indian Army DoMA Drum 1020HP Printer Components Tender 2025 - 1020HP Drum, LGA1200, Sharp Parts & 25% Quantity Option
Indian Army
BHOPAL, MADHYA PRADESH
Posted:
14 December 2025
Closed:
24 December 2025
GEM
GEM
Indian Army MFP 438N Drum Assembly & IT Components Procurement Dhemaji Assam 2026
Progress
Issue06-Jan-2026, 6:30 pm
AwardPending
Quantity
19
Category
KEYBOARD AND MOUSE
Bid Type
Two Packet Bid
Categories
8
Tender Overview
Organization: Indian Army (Department Of Military Affairs) seeks delivery of multiple IT and printer related components in Dhemaji, Assam (PIN 786110). Procured items include MFP 438N DRUM ASSEMBLY, HDD SMALL SIZE 1TB, POWER SUPPLY CARD 445DW, KEYBOARD AND MOUSE, BROTHER L5900DW pickup roller, PUMP ASSEMBLY G6070, M2050 WASTE INK PAD, HP 520 LOGIC CARD, and PRINTER HP 316 HEADS (Black & Color). Estimated value listed at ₹55,000. No start/end dates specified. A critical differentiator is the flexible quantity option: up to 25% increase during contract, with delivery time recalculated from the original/extended DO. Additional terms mandate IPv6 readiness, GST invoicing, and a Data Sheet alignment with bids. The tender emphasizes data integrity and non-disclosure, and requires bidders to prepare for GST considerations and data sheet verification.
Technical Specifications & Requirements
- No explicit performance specs published; bidders must attach a Data Sheet and ensure the offered items are not obsolete and have at least 1 year residual market life.
- Data Sheet must align with product parameters; mismatches risk rejection.
- IT equipment must be IPv6 ready from day one.
- Bidders must upload PAN, GSTIN, Cancelled Cheque, and EFT Mandate.
- Bidder must provide GST invoice on GeM and a GST portal payment screenshot.
- Data integrity checks and OEM data sheet verification are explicit requirements.
Terms & Eligibility
- EMD not specified; bidders must quote without end-of-life (minimum 1 year residual life from OEM).
- GST applicability is vendor-specific; reimbursement as actuals or applicable rate, whichever lower.
- Required submissions: PAN Card, GSTIN, Cancelled Cheque, EFT Mandate; Data Sheet; Non-disclosure certificate; IT equipment IPv6 readiness statement.
- Option clause allows up to 25% quantity variation at contracted rates; delivery timelines tied to the original/extended DO.
- Data sheet verification and non-disclosure compliance are mandatory, with penalties for mismatch or disclosure breaches.
Key Specifications
-
Product names: MFP 438N Drum Assembly, HDD 1TB, Power Supply Card 445DW, Keyboard and Mouse, Brother L5900DW pickup roller, Pump Assembly G6070, M2050 Waste Ink Pad, HP 520 Logic Card, HP 316 Printer Head Black/Color
-
Estimated value: ₹55,000
-
Delivery clock: governed by original delivery order with 25% quantity option
-
Standards/Compliance: IPv6 readiness requirement; Data Sheet verification; OEM residual life > 1 year
-
Documentation: PAN, GST, Cancelled Cheque, EFT Mandate; GST invoice and portal screenshot
-
Quality: Data Sheet alignment; non-disclosure clause enforcement
Terms & Conditions
-
Delivery quantity may vary by up to 25% during contract at contracted rate
-
GST will be reimbursed per actuals or applicable rate (whichever lower)
-
Data Sheet alignment and OEM life-cycle requirement (>=1 year residual life)
Important Clauses
Payment Terms
GST invoice to be uploaded on GeM with GST portal payment screenshot; reimbursement as actuals or applicable rate, not exceeding quoted GST rate
Delivery Schedule
Delivery periods linked to the last date of the original DO; additional time calculated as (increased quantity ÷ original quantity) × original delivery period, minimum 30 days
Penalties/Liquidated Damages
Penalties if data sheet mismatch or NDA breach; not explicitly quantified in data provided
Bidder Eligibility
-
Not under liquidation or court receivership
-
Offer not end-of-life before 1 year of OEM lifetime
-
Submit PAN, GSTIN, cancelled cheque, EFT mandate
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Closed:
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GEM
Tender Results
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Bill of Quantities (BOQ)
10 Items
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) |
|---|---|---|---|---|---|---|
| 1 | MFP 438N DRUM ASSEMBLY | MFP 438N DRUM ASSEMBLY | 1 | nos | ravi@874 | 30 |
| 2 | HDD SMALL SIZE 1TB | HDD SMALL SIZE 1TB | 1 | nos | ravi@874 | 30 |
| 3 | POWER SUPPLY CARD 445DW | POWER SUPPLY CARD 445DW | 1 | nos | ravi@874 | 30 |
| 4 | KEYBOARD AND MOUSE | KEYBOARD AND MOUSE | 10 | nos | ravi@874 | 30 |
| 5 | BROTHER L5900DW PICKUP ROLLER | BROTHER L5900DW PICKUP ROLLER | 1 | nos | ravi@874 | 30 |
| 6 | PUMP ASSEMBLY G6070 | PUMP ASSEMBLY G6070 | 1 | nos | ravi@874 | 30 |
| 7 | M2050 WASTE INK PAD | M2050 WASTE INK PAD | 1 | nos | ravi@874 | 30 |
| 8 | HP 520 LOGIC CARD | HP 520 LOGIC CARD | 1 | nos | ravi@874 | 30 |
| 9 | PRINTER HP 316 HEAD BLACK | PRINTER HP 316 HEAD BLACK | 1 | nos | ravi@874 | 30 |
| 10 | PRINTER HP 316 HEAD COLOR | PRINTER HP 316 HEAD COLOR | 1 | nos | ravi@874 | 30 |
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Historical Data
Required Documents
1
PAN Card copy
2
GSTIN copy
3
Cancelled Cheque copy
4
EFT Mandate (bank certified)
5
Data Sheet of each offered product
6
Non-Disclosure Declaration on bidder letterhead
7
GST invoice copy and GST portal payment screenshot
8
Vendor Code Creation documents (as applicable)
Frequently Asked Questions
Key insights about ASSAM tender market
How to bid for Indian Army IT components tender in Dhemaji Assam 2026?
Bidders must submit PAN, GSTIN, cancelled cheque, EFT mandate, and a Data Sheet for each offered item. Ensure items are not end-of-life and have at least 1 year residual OEM life. Include an IPv6 readiness statement and non-disclosure certificate; ensure GST invoicing is done via GeM with portal payment proof.
What documents are required for the Army components bid in Assam?
Required documents include PAN Card, GSTIN, cancelled cheque, EFT Mandate, Data Sheets for all items, Non-Disclosure Declaration, and GST invoice with GST portal payment screenshot. Also upload vendor code creation documents if applicable and ensure GST is calculated according to actuals or lower applicable rate.
What are the technical specifications for IT parts in this tender?
No explicit performance specs published; bidders must provide Data Sheets and ensure items are not obsolete with 1 year residual life. IPv6 readiness is mandatory from day one. Data Sheet must match product parameters; mismatches risk rejection.
When is the delivery timeline for the 25% quantity option in this bid?
Delivery time is calculated from the last date of the original delivery order; for extended periods, additional time = (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days.
What are the GST considerations for this Army procurement in Assam?
GST applicability is vendor-dependent; reimbursement will follow actuals or applicable rate (whichever is lower) up to the quoted GST percentage. Ensure GST invoice is uploaded on GeM and include payment proof from the GST portal.
What constitutes acceptable Data Sheets for bid submission in this tender?
Data Sheets must accurately reflect offered product specifications, match OEM parameters, and be verifiable against the provided items. Any unexplained mismatch may lead to bid rejection; include full technical details and certification references if any.
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Documents 4
GeM-Bidding-8804429.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS