Indian Army Dehradun IT & Peripherals Tender 2026 for Keyboard, Mouse, RAM 8GB DDR4, DVD Writer and Related Accessories
Indian Army
DEHRADUN, UTTARAKHAND
Posted:
24 January 2026
Closed:
3 February 2026
GEM
Tender Overview
The Indian Army (Department Of Military Affairs) in Jalandhar, Punjab invites bids for a diversified set of printer consumables and components, including Printer Heads from Epson and Brother, Kyocera 5500 drums, cleaning blades, Kyocera 5500 chargers, and feed rollers. The scope covers Supply, Installation, Testing, Commissioning, training of operators, and securing any statutory clearances. The estimated value and quantities are not disclosed, but the tender includes a 3-year warranty and after-sales support with OEM warranty submission required at delivery. A key differentiator is the option to adjust quantity by up to ±25% and extend delivery time proportionally, with minimum 30 days, per the buyer’s clause. Emphasis on local serviceability is evident through mandatory service center details for consignees.
Technical Specifications & Requirements
- Product categories include: Printer Head Epson 6190, Printer Head Brother 2230, Printer Head Brother SDX855, Kyocera 5500 Drum, Kyocera 5500 Cleaning Blade, Kyocera 5500 Charger, Kyocera 5500 Feed Roller
- No technical specifications provided beyond item list; bidders must align with OEM warranty and after-sales service expectations
- Warranty: 3 years from final acceptance or completion of installation, with OEM warranty certificates
- Installation, commissioning, testing, and operator training are included in scope
- Service centers to be provided near consignee destinations for after-sales support
Terms & Eligibility
- Option clause allows ±25% quantity variation at contract placement and during currency at contracted rates
- Required bid documents for Vendor Code Creation: PAN Card, GSTIN, Cancelled Cheque, EFT Mandate certified by bank
- Delivery timeline linked to original delivery period, with extension rules corresponding to additional quantity
- Warranty obligations include rectification of breakdown during the guarantee period and mandatory service group presence in India
- All terms to be satisfied; OEM certificates must accompany delivery
Key Specifications
-
- Product names and categories: Printer Head Epson 6190, Printer Head Brother 2230, Printer Head Brother SDX855, Kyocera 5500 Drum, Kyocera 5500 Cleaning Blade, Kyocera 5500 Charger, Kyocera 5500 Feed Roller
-
- Quantity/Value: not disclosed; quantity may vary by ±25% per option clause
-
- Certifications: OEM warranty certificates required at delivery; service capability in India
-
- Delivery/Installation: scope includes supply, installation, testing, commissioning, training
-
- Warranty: 3 years from final acceptance or completion of installation
Terms & Conditions
-
Option clause permits ±25% quantity variation during contract and currency at contracted rates
-
Delivery period adjusts proportionally; minimum extension is 30 days
-
Submission of OEM warranty certificates at the time of delivery
Important Clauses
Payment Terms
Not explicitly stated; procurement requires OEM warranties and installation services with payment contingent on delivery and acceptance per government terms
Delivery Schedule
Delivery period begins after final order; extensions computed as (additional quantity / original quantity) × original delivery period, minimum 30 days
Penalties/Liquidated Damages
Not specified; standard government terms may apply for delays with LD provisions
Bidder Eligibility
-
Experience in supplying printer consumables and Kyocera components
-
Availability of OEM warranty and service network in India
-
Compliance with PAN, GSTIN, and EFT mandate submission
Documents 4
GeM-Bidding-8911995.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Tender Results
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Bill of Quantities (BOQ)
7 Items
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) |
|---|---|---|---|---|---|---|
| 1 | Printer Head Epson 6190 | IT Spares | 3 | nos | 281fwc | 30 |
| 2 | Printer Head Brother 2230 | IT Spares | 1 | nos | 281fwc | 30 |
| 3 | Printer Head Brother SDX855 | IT Spares | 1 | nos | 281fwc | 30 |
| 4 | Drum Kyocera 5500 | IT Spares | 1 | nos | 281fwc | 30 |
| 5 | Cleaning Blade Kyocera 5500 | IT Spares | 1 | nos | 281fwc | 30 |
| 6 | Charger Kyocera 5500 | IT Spares | 1 | nos | 281fwc | 30 |
| 7 | Feed Roller Kyocera 5500 | IT Spares | 2 | nos | 281fwc | 30 |
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Required Documents
1
PAN Card copy
2
GSTIN copy
3
Cancelled cheque copy
4
EFT Mandate certified by bank
5
OEM authorizations (if applicable)
6
Technical compliance certificates (OEM warranties)
7
Evidence of after-sales service capability (service centers, installation/maintenance staff)
8
Any prior similar supply experience certificates
Frequently Asked Questions
Key insights about PUNJAB tender market
How to bid for Indian Army printer parts tender in Jalandhar?
Bidders must meet eligibility criteria including PAN, GSTIN, and EFT mandate submission, plus OEM authorization where applicable. The scope requires supply, installation, testing, commissioning, and operator training, with OEM warranty certificates due at delivery. The option clause allows ±25% quantity variation; ensure your bid reflects this and complies with service capability requirements.
What documents are required for vendor code creation in this procurement?
Submit PAN Card copy, GSTIN copy, Cancelled Cheque, and an EFT Mandate certified by your bank. These documents are mandatory for the vendor code creation process and enable bid submission. Additional OEM authorizations and service capability proofs enhance eligibility.
What is the warranty requirement for supplied printer parts in this tender?
A comprehensive 3-year warranty from final acceptance or after installation/commissioning is required. OEM warranty certificates must accompany delivery, and the seller must ensure rectification of any break down during the warranty period along with India-based after-sales service capabilities.
Does the tender specify delivery timelines and extension rules for additional quantity?
Yes. Delivery starts after the original delivery order; if quantity increases, the extension is calculated as (additional quantity ÷ original quantity) × original delivery period, with a minimum extension of 30 days. The purchaser may extend within the original delivery framework as needed.
What scopes are included in the bid for installation and training?
The bid must cover Supply, Installation, Testing, Commissioning, and Operator Training, along with any statutory clearances required. Training should enable operators to independently run and maintain printer components, with service support details provided near consignee locations.
Which OEM warranty documents must be provided at delivery for this tender?
Successful bidders must attach OEM Warranty certificates at the time of delivery. These certificates verify coverage for the listed components (printer heads, Kyocera drums, blades, chargers, rollers) and ensure post-warranty service is available across India.
What are the key service center requirements for after-sales support?
Bidders must upload the details of service centers near consignee destinations, confirming the ability to perform installation, commissioning, troubleshooting, and routine maintenance across India. This ensures timely after-sales support and spare parts availability.
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Documents 4
GeM-Bidding-8911995.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS