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Indian Army Department Of Military Affairs HALOGEN LAMP & Automotive Parts Tender 2026 - 24V 75W, 12V 40W Headlamp, 55A Alternator, Sample Approval

Bid Publish Date

26-Feb-2026, 10:02 pm

Bid End Date

09-Mar-2026, 9:00 am

Progress

Issue26-Feb-2026, 10:02 pm
AwardPending
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Quantity

247

Category

ASSY 310 DIA CLUTCH DISC

Bid Type

Two Packet Bid

Key Highlights

  • • Explicit option to increase/decrease quantity by up to 25% during contract and execution periods
  • • Advance sample approval mandatory before bulk manufacturing; 5-day review window
  • • Only supply of Goods; no installation or services included
  • • Bid documents mandate PAN, GSTIN, canceled cheque, EFT mandate
  • • Turnover criterion mentioned but exact value not disclosed in available data
  • • No technical standards (IS/ISO) specified in the data; no BIS/ISI references
  • • Multiple automotive components listed, including lamps, bulbs, harnesses, and clamps

Categories 16

VALVE PARTS AND ACCESSORIES BRAKE HALOGEN LIGHT WATER GENERATOR BRAKE OIL BRAKE SYSTEM HEAD LAMP ALTERNATOR ELECTROMAGNET HALOGEN LAMP CABLE BULB SYNCHRONOUS MOTORS FIRE BREATHING APPARATUS CONTAINER HYDRAULIC BRAKE

Tender Overview

The procurement is issued by the Indian Army under the Department Of Military Affairs for a multi-item supply of automotive and lighting components. Items include HALOGEN LAMP 24V 75/70W, LOCKING PLATE NUT AND BOLT, HEAD LAMP BULB 12V 45/40W, BRAKE FLUID CONTAINER ASSY, SPEEDO CABLE 3600L, ALTERNATOR 12V 55 AMP, and related assemblies (e.g., COMBI SWITCH MS HARNESS, CLUTCH DISC, JOINT CROSS assemblies). The contract scope is limited to the supply of Goods with no installation services; location details are not specified. An option clause allows up to 25% quantity variation at contracted rates, with delivery timelines adjusted accordingly. A mandatory advance sample process is described, with a 5-day window for approved samples and potential contract modification without LD for buyer-delayed approvals. Required bidder documents include PAN, GSTIN, cancelled cheque, and EFT mandate.

  • Organization: Indian Army
  • Location: Not specified
  • Product/Service: HALOGEN LAMPS, bulbs, harnesses, and related automotive components
  • Estimated Value: Not disclosed
  • Delivery & Sample Process: Advance sample approval required; 5-day submission window
  • Key Differentiator: Large assortment of components with sample-based pre-approval and option quantity clause

Technical Specifications & Requirements

  • Product Names & Categories: HALOGEN LAMP 24V 75/70W; HEAD LAMP BULB 12V 45/40W; CLUTCH DISC assembly; BRAKE FLUID CONTAINER ASSY; ALTERNATOR 12V 55 AMP; CROSS ASSEMBLY components; COMBI SWITCH MS HARNESS; STUD MICO; JOINT CROSS LEFT/RIGHT assemblies; 3600L SPEEDO CABLE; various fittings such as LOCKING PLATE NUT AND BOLT
  • Quantities/Scopes: Not specified; BOQ shows 14 items with N/A quantities
  • Standards/Certifications: Not listed in specifications; no IS/ISO references provided
  • Delivery Terms: 25% quantity option; delivery period linked to original delivery order; extension logic defined
  • Testing/Samples: Advance sample submission within 5 days of award; supplier to modify per buyer’s directions; bulk supply must conform to approved sample
  • Warranty/Support: Not specified
  • Delivery Location: Not provided

Terms, Conditions & Eligibility

  • Scope: Supply of Goods only; no installation
  • Option Clause: Up to 25% additional quantity at contracted rates; delivery timing adjusts proportionally with minimum 30 days
  • Advance Sample: 5-day window for buyer approval; non-conforming samples may trigger new sampling or contract termination
  • Bid Submission Docs: PAN, GSTIN, Cancelled Cheque, EFT Mandate (bank-certified)
  • Turnover: Minimum average turnover criterion mentioned but exact figure is truncated in available data
  • Payment & Penalties: Not specified
  • Sample Costs: Samples required for testing provided by contractor at no cost; pre-sample costs borne by seller if unapproved
  • Tender Type: Goods supply only; advance sample-based qualification required

Key Specifications

  • Product/service names: HALOGEN LAMP 24V 75/70W; HEAD LAMP BULB 12V 45/40W

  • Quantities: not disclosed in BOQ; 14 items listed with N/A quantities

  • EMD/Estimated value: Not disclosed in provided data

  • Experience: Not specified; references to vendor turnover exist but exact figures missing

  • Quality/Compliance: No explicit standards (IS/ISO) stated in data

  • Delivery/Installation: Goods-only scope; extended delivery period via option clause

  • Warranty/AMC: Not specified

Terms & Conditions

  • 25% quantity variation right at purchase and during contract period

  • Advance sample approval within 5 days of contract award with modifications as needed

  • Only supply of goods; no installation services; sample costs otherwise borne by seller if unapproved

Important Clauses

Payment Terms

Not specified in provided data

Delivery Schedule

Delivery extended proportionally to additional quantity with minimum 30 days; original delivery period governs base timing

Penalties/Liquidated Damages

Not specified in provided data

Bidder Eligibility

  • Must be capable of supplying automotive components and electrical/lamp assemblies

  • Must submit PAN, GSTIN, cancelled cheque, and EFT mandate

  • Turnover data acceptable but exact threshold is not disclosed in tender data

Documents 5

GeM-Bidding-9053331.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 14 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 HALOGEN LAMP 24V 75 70 W HALOGEN LAMP 24V 75 70 W 68 pieces kiran16 15
2 LOCKING PLATE NUT AND BOLT LOCKING PLATE NUT AND BOLT 60 pieces kiran16 15
3 HEAD LAMP BULB A 12V 45 40W 72601 HEAD LAMP BULB A 12V 45 40W 72601 38 pieces kiran16 15
4 BRAKE FLUID CONTAINER ASSY BRAKE FLUID CONTAINER ASSY 15 pieces kiran16 15
5 3 2 DIA SPEEDO CABLE 3600L 3 2 DIA SPEEDO CABLE 3600L 14 pieces kiran16 15
6 CROSS ASSY CROSS ASSY 14 pieces kiran16 15
7 ALTERNATOR 12V 55 AMP ALTERNATOR 12V 55 AMP 8 pieces kiran16 15
8 ADJUSTING FORK ADJUSTING FORK 7 pieces kiran16 15
9 COMBI SWITCH MS HARNESS COMBI SWITCH MS HARNESS 6 pieces kiran16 15
10 STUD MICO STUD MICO 5 pieces kiran16 15
11 ASSY 310 DIA CLUTCH DISC ASSY 310 DIA CLUTCH DISC 3 pieces kiran16 15
12 SOLENOID SOLENOID 3 pieces kiran16 15
13 ASSY JOINT CROSS LEFT ASSY JOINT CROSS LEFT 3 pieces kiran16 15
14 ASSY JOINT CROSS RIGHT ASSY JOINT CROSS RIGHT 3 pieces kiran16 15

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque copy

4

EFT Mandate certified by bank

5

Any prior experience certificates (if available) related to automotive components

6

Technical compliance certificates (if available) for accessories

7

OEM authorizations (if required by procurement)

8

Financial statements or turnover documentation (as applicable by tender)

Frequently Asked Questions

How to bid for the Indian Army HALOGEN lamp supply tender 2026?

Bidders must submit PAN, GSTIN, cancelled cheque, and EFT Mandate along with the bid. The contract allows up to 25% quantity variation and requires advance sample approval within 5 days of award. Ensure supply-only scope and readiness to modify samples per buyer feedback to avoid rejection.

What documents are required for Indian Army automotive parts tender in 2026?

Submit PAN, GSTIN, cancelled cheque, EFT Mandate certified by bank. Include any prior automotive component experience certificates and financial statements if requested. OEM authorizations may be required for specific items; ensure all documents are up-to-date and valid.

What is the delivery extension rule for quantity changes in this tender?

Delivery time scales with additional quantity using: (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. If original period < 30 days, the new period equals the original period.

Which items are included in the HALOGEN and automotive components tender?

Items include HALOGEN LAMP 24V 75/70W, HEAD LAMP BULB 12V 45/40W, LOCKING PLATE NUT AND BOLT, BRAKE FLUID CONTAINER ASSY, SPEEDO CABLE 3600L, CROSS ASSEMBLYs, ALTERNATOR 12V 55 AMP, COMBI SWITCH MS HARNESS, CLUTCH DISC, SOLENOID, and JOINT CROSS assemblies.

What is the advance sample process for this procurement?

Awarded bidders must submit 1 advance sample within 5 days. Buyer reviews within 5 days and returns a modification list or approval. If buyer delays, delivery period is reset without LD; major deviations may trigger fresh samples or contract termination.

Is there an IS/ISO standard requirement for this tender in 2026?

No explicit IS/ISO standard or certification is specified in the available tender data. Vendors should verify any implicit compliance with internal QA protocols and seek clarification on required compliance during bid submission.

What does the 'scope of supply' clause mean for bidders?

The scope states 'Only supply of Goods' meaning no installation or servicing. Bidders must quote all costs within the bid price for the goods and ensure delivery ready-to-use per buyer specifications, including samples and potential modifications.

Where can I confirm the delivery location for this tender?

The tender data shows the location as not specified. Bidders should await formal notices or seek clarification from the procuring Indian Army unit before submission to confirm destination, dispatch terms, and receiving depot details.

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