Medical Education Department Uttar Pradesh Repair, Maintenance & Installation Services Tender 2025 - Plant/Systems & Services, UP, 25% Clause

This tender requires bidders to prepare standard corporate credentials, GST and PAN, financial statements, and experience certificates. Since BOQ is not provided, await clarification on exact scope. Ensure readiness to accept up to 25% quantity/duration changes and document any excess charges with supporting papers.

Prepare GST certificate, PAN card, experience certificates, financial statements, and proposed technical approach. If OEM authorizations are requested on clarification, have them ready. EMD details are not specified in the data; verify final terms before submission.

Delivery schedule is not specified; bidders should seek clarification. Plan for field service windows within medical institutions and align with internal maintenance capacity. Expect potential phased installation and ongoing maintenance as per final contract terms.

Excess settlement allows extra charges up to a defined percentage of the item-level total with mandatory supporting documents. The tender requires declaration of applicability during invoice creation and submission of supporting documents to avail the option.

The data does not specify standards; bidders should be prepared to comply with typical medical facility maintenance norms and request explicit standards (IS/ISO) during clarifications. Ensure capability to provide OEM authorizations if demanded in final terms.

Develop flexible resource planning and pricing models to absorb or adjust to a ±25% scope shift. Maintain contracts with sub-vendors, and document change-control processes to reflect revised quantities or durations in the final contract.

Invoices should include item-level totals, any additional charges under excess settlement with full supporting documents, and alignment to final contract terms. Ensure documentation accompanies claims to justify the percentage-based adjustments.