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South East Central Railway A4 & Legal Size Multifunction Printer Tender Bilaspur Chhattisgarh 2026

Bid Publish Date

08-Jul-2026, 6:14 pm

Bid End Date

18-Jul-2026, 11:00 am

Location

BILASPUR , CHHATTISGARH
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Progress

Issue08-Jul-2026, 6:14 pm
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Quantity

1

Bid Type

Single Packet Bid

Key Highlights

  • • OEM authorization required directly from Railways per Railway Board Guidelines
  • • Certificate of local content (0-100%) per Make in India policy
  • • Proof of supply must be purchaser/signee-validated (not sole PO or invoice)
  • • On-site warranty plus potential extended warranty for MFPs
  • • Auto duplexing, scanning capabilities, and A4/Legal Size support
  • • Connectivity options to suit railway office environments
  • • No BOQ items listed; bid must cover Supply, Installation, Testing, Commissioning

Categories 2

MULTIFUNCTION PRINTERS PHOTOCOPIER MACHINE

Tender Overview

South East Central Railway invites bids for an A4 and Legal Size Multifunction Printer (MFP), scope includes Supply, Installation, Testing and Commissioning of the MFP units. Location: Bilaspur, Chhattisgarh. Category focuses on A4 and Legal Size MFP (Q2), with on-site warranty and potential extended warranty. No BOQ items listed; bidders must demonstrate OEM authorization and supply credentials. Unique clause requires uploading a certificate stating the percentage of local content per Make in India, with a zero to full indigenous content indicator. Bidder’s offer should reflect all components and services in a single price bid. The procurement emphasizes verified proof of supply through purchaser-signed documents, not just POs or invoices. Unique security for genuineness of OEM authorization is demanded.

Technical Specifications & Requirements

  • Printing Technology: MFP suitable for A4 and Legal Size documents; scope includes monochrome and color output capabilities depending on model. Specifics reference ISO/IEC 24734 for speed metrics (A4) and duplexing features. Duplex printing/copying must be supported. Scanning and copying features require a defined original feeder type and adequate paper handling capacity. Connectivity should cover standard options suitable for railway environments. On-site warranty required; extended warranty may be offered. Local content certificate must accompany bid; fully imported items may be indicated as 0% local content. Warranty/test reports to be submitted at delivery.

Terms, Conditions & Eligibility

  • EMD / Bid Security: Not explicitly stated in the available data; bidders must review ATC for exact amount and mode.
  • OEM Authorization: Tender requires direct authorization per Railway Board guidelines; genuineness of OEM certificate to be verified by purchaser.
  • Local Content: Certificate indicating percentage of local content (0 for fully imported, 100 for fully indigenous) must be uploaded; Make in India calculation guidance applies.
  • Delivery & Installation: Scope includes supply, installation, testing, commissioning; delivery terms to be aligned with tender ATC clauses.
  • Warranty: On-site warranty and potential extended warranty; warranty certificates and test reports must be provided at delivery.
  • Documentation:GST, PAN, experience certificates, financial statements, EMD documents, and technical/commercial bid documents are required as part of submission.

Key Specifications

  • Product category: A4 and Legal Size Multifunction Printer (MFP)

  • Printing speeds referenced to ISO/IEC 24734 for A4 documents

  • Auto duplexing (2-sided) feature required

  • Maximum scan area and Original Document Feeder details to be provided

  • Main paper tray count and connectivity options to be specified

  • On-site warranty and potential extended warranty terms

Terms & Conditions

  • Tender requires OEM authorization verification and supplier eligibility under Railway guidelines

  • Local content certificate must be uploaded; 0-100% range applies

  • Delivery/installation must be included with testing and commissioning

  • Warranty certificates and test reports are mandatory at delivery

Important Clauses

Payment Terms

Payment terms to be as per ATC; details not provided in current data. Bidder should confirm terms during submission.

Delivery Schedule

Scope includes supply, installation, testing and commissioning; delivery timeline to be specified in bid as per Railways ATC.

Penalties/Liquidated Damages

Penalties for delay to be governed by Railway terms; exact LD percentage not provided here; bidders should verify in ATC.

Bidder Eligibility

  • Direct OEM authorization to supply A4/Legal Size MFPs per Railways guidelines

  • Proven supply credentials for similar MFP categories

  • Ability to provide on-site installation, testing and commissioning with warranty support

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

A4 and Legal Size Multifunction Printer (MFP) (Q2)

Delivery Details

Max Delivery Days

15

Delivery Locations

1

Delivery Cities

Bilaspur

Delivery Pincodes

495004

Delivery Locations

ConsigneeAddressCityStatePincodeQuantityDelivery DaysAdditional Requirement
Hemant Kumar495004,Office of CAO Construction, New Construction Green Building, In Front of New GM Building , South East Central Railway , Bilaspur CG 495004BilaspurChhattisgarh495004115-

Authority Records

MINISTRY OF RAILWAYS

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Documents 3

GeM-Bidding-9573990.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
General Product Information Description of Stores A4 and Legal size Multifunction Machine Printer with core function as Print, Scan and Copy with Power Cord/Adapter and connecting USB cable
General Product Information Printing Technology Electrophotography/Xerography (Laser/LED)
General Product Information Type of Printing Colour Or higher
General Product Information Availability of Fax No
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM) for Laser/LED MFPs 25 to 29, 30 to 34, 35 to 39, 40 to 44, 45 to 49, 50 to 54, 55 to 59, 60 to 64, 65 to 69, 70 to 74, 75 to 79 Or higher
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in IPM) for Inkjet MFPs Not Applicable Or higher
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM) for Laser/LED MFPs 25 to 29, 30 to 34, 35 to 39, 40 to 44, 45 to 49, 50 to 54, 55 to 59, 60 to 64, 65 to 69, 70 to 74, 75 to 79 Or higher
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in IPM) for Inkjet MFPs Not Applicable Or higher
Duplexing & Copying Features Auto Duplexing Printing/Coping (2-sided Feature) Yes Or higher
Scanning Capabilities Maximum Scan Area (Platen/ADF) A4, A4 and Legal Or higher
Document and Paper Handling Original Document Feeder Type (For Scanning and Copying) Automatic Document Feeders (ADF), Reverse/Duplex Automatic Document Feeders (RADF/DADF), Single-Pass Document Feeders (SPDF) Or higher
Document and Paper Handling Number of Main Paper Tray 1, 2, 3, 4 Or higher
Connectivity and Reliability Connectivity USB Port, Ethernet Port, Wi-Fi
Certification and Warranty On Site Warranty (in Year) 1 Or higher
Certification and Warranty Extended Warranty (in Years) over and above standard warranty 0, 1, 2, 3, 4 Or higher

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar MFP supply projects

4

Financial statements (last 3 years) demonstrating financial stability

5

EMD/Security deposit documentation (as per ATC/ tender terms)

6

OEM authorization certificate (direct to Railways)

7

Technical bid documents and commercial bid

8

Certificate of local content (Make in India) and details of local value addition

Frequently Asked Questions

Key insights about CHHATTISGARH tender market

How to bid for A4 MFP tender in Bilaspur with Railways

Bidders should secure direct OEM authorization per Railway Board Guidelines, upload a local content certificate, and provide proof of supply with purchaser-validated documents. Include on-site warranty details and complete installation, testing, and commissioning schedule. Ensure GST, PAN, and financial statements are included in the bid submission.

What documents are required for MFP tender submission in Bilaspur

Required documents include GST certificate, PAN card, experience certificates for similar MFP supplies, 3-year financial statements, EMD documents, OEM authorization, technical and commercial bid, and local content certificate indicating percentage of indigenous content as per Make in India.

What are the technical specifications for A4/Legal Size MFP in this Railways tender

Specifications cover printing technology adaptable to A4 and Legal Size, with duplex printing, compliance to ISO/IEC 24734 speeds for A4, scanning capabilities via an appropriate feeder, and connectivity suitable for railway office networks; on-site warranty and potential extension are requested.

What is the local content requirement for the Bilaspur MFP bid

Bidders must upload a Make in India local content certificate with percentage values from 0 (fully imported) to 100 (fully indigenous), detailing locations of value addition; absence may lead to rejection per ATC.

When is the delivery and installation deadline for the MFP tender

Delivery and installation must align with the Railway ATC terms; the exact timeline is specified in the ATC during bid submission and should cover supply, installation, testing, and commissioning.

What are the warranty expectations for the MFP procurement

An on-site warranty is required; bidders may offer extended warranty. Warranty certificates and test reports must accompany delivery; ensure terms align with Railways’ warranty policy.

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