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Indian Air Force Summer Headset System Tender Ludhiana Punjab 1-Year Warranty 2026

Bid Publish Date

08-Jul-2026, 12:20 pm

Bid End Date

20-Jul-2026, 9:00 am

Location

LUDHIANA , PUNJAB
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Progress

Issue08-Jul-2026, 12:20 pm
AwardPending
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Quantity

5

Bid Type

Two Packet Bid

Key Highlights

  • • ATC-specific compliance is non-negotiable with signed bidder ATC document
  • • 1-year OEM warranty mandatory, with certificates due at delivery
  • • India-based installation, commissioning, training, and maintenance service network required
  • • Delivery strictly per ATC specifications with no deviations
  • • No BOQ items published; focus on Summer Headset System procurement for IAF
  • • Service centers and after-sales support details to be uploaded
  • • Signed certificates and standard compliance documents required

Categories 1

STETHOSCOPE

Tender Overview

Organization: Indian Air Force (Department of Military Affairs) seeks a Summer Headset System for delivery to Ludhiana, Punjab 141001. The tender emphasizes strict adherence to an ATC specification document and requires a **warranty of 1 year from final acceptance or after installation commissioning. No BOQ items are listed, and there is no published estimated value or EMD in the provided data. The procurement focuses on a single product category with mandatory compliance documentation and OEM warranty proofs. A signed ATC document is mandatory, and deviations from ATC specifications are not tolerated. Delivery must align with ATC terms, with post-delivery service expectations clearly outlined.

Technical Specifications & Requirements

  • Product/category: Summer Headset System for military use, with ATC compliance documentation.
  • Warranty: 1 year from final acceptance or post-installation testing.
  • Certification/ATC: Bidders must upload the bid ATC document signed and stamped; compliance with ATC is mandatory with no deviations.
  • OEM support: OEM warranty certificates required at delivery; service centers must be established in INDIA with installation, commissioning, and maintenance capabilities.
  • Delivery/Installation: Delivery strictly in accordance with ATC specifications; post-delivery service and troubleshooting to be provided.
  • Documentation: Certificates and relevant documents per bid/ATC/Corrigendum, failing which bids may be rejected.

Terms, Conditions & Eligibility

  • Warranty: Minimum 1 year on product; OEM warranty certificates to be provided at delivery.
  • ATC compliance: Signed ATC document mandatory; no deviations.
  • Service network: Well-established installation, commissioning, training, troubleshooting, and maintenance teams in INDIA.
  • Delivery location: Consignee location in Ludhiana, Punjab; delivery terms to be aligned with ATC.
  • Documentation: Upload all required certificates and documents as per bid/ATC; non-submission risks bid rejection.

Key Specifications

  • Product: Summer Headset System

  • Delivery location: Ludhiana, Punjab 141001

  • Warranty: 1 year minimum

  • ATC: Signed and stamped ATC document mandatory

  • Certification: OEM warranty certificates at delivery

  • Service: Installation, commissioning, training, and maintenance by INDIA-based service centers

  • Documentation: All certificates per bid/ATC/Corrigendum

Terms & Conditions

  • Mandatory ATC-compliant delivery with signed ATC document

  • Minimum 1-year OEM warranty with certificates at delivery

  • INDIA-based installation and after-sales service capability required

  • Delivery to consignee location Ludhiana as per ATC terms

Important Clauses

Payment Terms

Not specified in data; ensure ATC-compliant terms and OEM warranty coverage as documented.

Delivery Schedule

Delivery must adhere to ATC specifications; no deviation allowed from ATC terms.

Penalties/Liquidated Damages

Not detailed in data; assess ATC-provided penalties in the main contract.

Bidder Eligibility

  • Demonstrated experience with military headset or related communication systems

  • Permanent establishment in INDIA with after-sales service network

  • Financial capacity demonstrated via audited statements and GST/PAN compliance

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

Yes

Item Category

SUMMER HEADSET SYSTEM

Delivery Details

Max Delivery Days

30

Delivery Locations

1

Delivery Cities

LUDHIANA CITY

Delivery Locations

ConsigneeAddressCityStatePincodeQuantityDelivery DaysAdditional Requirement
-LUDHIANA CITYLUDHIANA CITY--530-

Authority Records

MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT

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Documents 4

GeM-Bidding-9574785.pdf

Main Document

Other Documents

OTHER

Other Documents

OTHER

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar headset/system deployments

4

Financial statements (audited or certified)

5

EMD documents (as applicable per ATC) or stated alternative

6

Technical bid documents showing product compliance

7

OEM authorization / dealer authorization

8

OEM warranty certificates and service center details

Frequently Asked Questions

Key insights about PUNJAB tender market

How to bid for the Indian Air Force headset tender in Ludhiana 2026?

Bidders must submit a signed bid ATC document, OEM warranty certificates, GST and PAN, experience certificates, and financial statements. The headset must meet ATC specifications, with a 1-year OEM warranty and India-based service support. Ensure installation and commissioning details are provided, along with service centers near Ludhiana.

What documents are required for the IAF headset procurement bid in Punjab?

Required documents include GST certificate, PAN, experience certificates for similar deployments, audited financials, OEM authorization, technical bid, and OEM warranty certificates. Upload the signed ATC document as confirmation of ATC compliance; ensure service network details in INDIA.

What are the key technical requirements for the Summer Headset System?

Key requirements include ATC-compliant product delivery, 1-year OEM warranty, OEM warranty certificates at delivery, installation and maintenance capability in INDIA, and signed ATC document. Specific headset performance metrics are tied to ATC specifications provided by the buyer.

When is the delivery deadline for the headset system contract in Ludhiana?

Delivery must adhere to the ATC specifications; exact timeline is defined within the ATC document. Bidders should plan for rapid provisioning with installation, training, and commissioning included in the service scope, ensuring timely handover at the consignee location in Ludhiana.

What is required for OEM warranty documentation in the IAF tender?

Submit OEM warranty certificates at the time of delivery, confirming coverage for at least 12 months from final acceptance or post-installation testing. The service centers must be capable of prompt maintenance nationwide; provide details of centers near Ludhiana.

What standards or compliance are mandatory for the headset tender in Punjab?

ATC-compliance is mandatory with a signed ATC document. While no explicit standards are listed here, the requirement dictates strict adherence to the buyer’s ATC terms, and no deviations will be accepted.

What is the role of service centers for the headset contract in India?

Bidders must demonstrate well-established installation, commissioning, training, troubleshooting, and maintenance service groups in INDIA, with near-consignee center locations. Provide details of service centers and response times to ensure after-sales support post-delivery in Ludhiana.

What could cause bid rejection in this IAF headset tender?

Bids may be rejected for failure to upload the signed ATC document, absence of OEM warranty certificates at delivery, non-compliance with ATC specifications, or lack of a recognized India-based service network and essential documentation as per the ATC/Corrigendum.

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