Indian Army Music & Equipment Tender Pune Maharashtra 2025 - ISI/OEM Authorized Requisites & 25% Option Clause

Tender Overview

The Indian Army (Department Of Military Affairs), located in Pune, Maharashtra 410301, invites bids for a range of musical instruments and marching equipment including Red Coat Blue Pant full set, Angola shirt green pant set, various clarinet, saxophone reeds, march sticks, drum skins, instrument oil, and side drums. The BOQ lists 14 total items, though explicit quantities are not provided. The tender references a flexible quantity option of up to 25% more at contracted rates, with delivery timing linked to the last delivery order date. A notable emphasis is on vendor capability to meet government-standard supply, with OEM authorization expectations and anti-China declarations. The opportunity targets suppliers with prior govt supply experience and formal vendor onboarding, aiming to strengthen the Indian Army’s field equipment readiness with compliant, branded items. Unique elements include the option clause on quantity and a bidder declaration on non-Chinese Make offerings. The procurement scope focuses on performance-critical musical and marching gear, requiring reliable supply chains and documented compliance.

Technical Specifications & Requirements

• Product categories: military musical instruments and marching accessories (reed sets for clarinet/saxophone, drum skins, march sticks, instrument oil, reed types, angola shirts, pants, and related gear).
• Standards/Compliance: explicit standards not published; bidders must provide OEM authorizations and ensure government procurement compatibility.
• Delivery & quantity: option to increase quantity by up to 25% during contract; delivery period aligned to original and extended terms; minimum 30 days for any added time.
• Documentation & eligibility: mandatory vendor onboarding documents; PAN, GSTIN, canceled cheque, EFT mandate; experience in supplying to central/state govt bodies for at least 1 year prior to bid opening; OEM authorization where applicable.
• Quality controls: non-disclosure and anti-Chinese declaration requirements; bid security declaration to be on company letterhead.
• Attribution: no explicit EMD amount published; bidders must prepare for standard govt bid submission with vendor verification and NDA.

Terms, Conditions & Eligibility

• EMD/financial: explicit EMD amount not disclosed; bidders must comply with standard govt practice and provide security declarations where required.
• Experience: minimum of 1 year of regular govt category product supply to Central/State govt or PSUs; primary product value criterion applies in multi-item bids.
• Vendor onboarding: PAN, GSTIN, cancelled cheque, EFT mandate; OEM authorization where distribution is via resellers.
• Delivery & payment: optioned quantity delivery; no fixed schedule published; payment terms align with government procurement norms.
• Special clauses: confirmation on “No Chinese Make/Product”; NDA certificate on bid head; bid security declaration.
• Documentation: non-disclosure certificate; manufacturer authorization forms; all submissions on firm letterhead as required.