HAL Videobar All-in-One Video Conference Systems Tender Hindustan Aeronautics Limited Department of Defence Production India 2026

Tender Overview

Hindustan Aeronautics Limited (HAL), under the Department Of Defence Production, invites bids for the procurement of Videobar - All in One Video Conference Systems. The BOQ shows 0 items, indicating a possible single-stage listing or placeholder. The tender emphasizes GST treatment and requires bidders to submit core financial documents for vendor code creation, including PAN Card, GSTIN, Cancelled Cheque, and EFT Mandate. An Option Clause allows quantity adjustments up to 50% in the contract quantity, with proportional delivery time, ensuring flexibility to meet evolving defence production needs. The procurement location is not disclosed in the data, and the exact estimated value remains unspecified, signaling the need for bidders to verify internal budgets and deliverables before submission. HAL’s focus on videobar solutions suggests a modern communications capability for defence or collaborative operations, potentially involving high-definition audio/video capture, conferencing, and integration with existing HAL IT frameworks. The tender’s explicit vendor-code requirements and GST handling details indicate a formal onboarding process and compliance expectations. Bidders should prepare to respond to potential future quantity variances and align delivery schedules with internal planning. The opportunity is positioned within India’s defence procurement ecosystem, with HAL’s governance signaling controlled access and security considerations for videoconferencing equipment.

Technical Specifications & Requirements

• Product name: Videobar - All in One Video Conference System
• Category: Defence production procurement, videoconferencing hardware
• BOQ items: 0 listed; suggests future updates or a framework listing
• Standards/Compliance: Not specified in data; confirm with HAL procurement portal
• Delivery flexibility: Quantity can increase/decrease by up to 50% at contract placement and during currency of contract; additional time follows a defined calculation: (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days; extended time possible to original period
• GST: GST handling as per actuals or as per rate, whichever is lower; reimbursement cap tied to quoted GST percentage
• Vendor-code onboarding documents: PAN Card, GSTIN, Cancelled Cheque, EFT Mandate certified by Bank
• Geographic scope: Not disclosed; bidders to confirm from HAL
• Key intent: Secure modern videoconferencing capability suitable for defence production environments

Terms, Conditions & Eligibility

• EMD/Payment terms: Not specified in data; terms reference standard procurement practice; verify deposit expectations on HAL portal
• Option clause: 50% quantity variation rights; extended delivery time formula provided; ensure readiness for fluctuating orders
• Delivery timelines: Calculated extension rules; minimum 30 days for additional delivery time
• Documents for submission: PAN Card, GSTIN, Cancelled Cheque, EFT Mandate, vendor-code related docs
• GST handling: Reimbursement as per actuals or applicable rates; capped to quoted GST percentage
• Vendor onboarding: Mandatory documents for vendor code creation; updates to include EFT details and bank certification
• Warranty/Support: Not specified; bidders should seek HAL confirmation on post-sale terms