BEML Vehicle Hiring Service Tender Department of Defence Production Maharashtra 2026 Sedan 80KMs x 10Hrs IS 2022-2025

Tender Overview

Organization: Bharat Earth Movers Limited (BEML) under the Department of Defence Production. Product/Service: Vehicle hiring service on a per vehicle-day basis for sedans with a workload of 80 KMs x 10 Hrs and round trip coverage. Estimated Value: ₹453,600. Location: Maharashtra. Scope: Local deployment, emergency outstation duty allowed, single owner-vehicle criteria. Key differentiator: explicit model eligibility and mandatory compliance with vehicle RC/Insurance/PUC for shortlisted bidders. This tender requires bidders with a live service presence in the consignee state and a fleet meeting specified vehicle eligibility. Unique clause: 50% quantity/duration variation allowed, subject to contract issuance.

Technical Specifications & Requirements

• Certificates to upload at bid opening: Income Tax Return (last 3 years) for FY2022-23, 2023-24, 2024-25; GST registration; Vehicle ownership: at least one model from Maruti Suzuki Dzire, Honda Amaze, Hyundai Xcent, Tata Tiago/Tigor, Hyundai Aura owned by bidder; provide RC, Insurance, PUC for the vehicle; vehicle year model must be 2022–2025.
• Delivery/Deployment: Vehicles may be deployed for outstation duty in emergencies as required.
• EMD/PBG: Online payment option via RTGS/Internet banking to the account of BEML LIMITED; include contract details in transfer. Documentation: upload scanned proof of online payment if PBG is not used.
• Compliance window: Bidder must have an office of service provider within the consignee state with documentary evidence.
• Past experience: Acceptable proof includes contract copies with invoices, execution certificates, or client-issued documents.
• Penalties/changes: Option Clause permits a 50% variation prior to contract issuance and after issuance within 50%.

Terms, Conditions & Eligibility

• EMD/Performance Security: Online payment allowed; PBG acceptable as per GeM GTC; bidder must upload payment proof within 15 days of award.
• Required documents: GST, IT returns for 3 years, vehicle ownership proofs (RC/Insurance/PUC), OEM/vehicle qualifications, service office evidence.
• Delivery terms: Installation/commissioning not applicable; service delivery at BEML address in Maharashtra per ATC.
• Appointment conditions: Must meet the vehicle model-year criteria; emergency deployment clause applicable.
• Past experience proof: Provide contract/invoice-based proof or client execution certificates.
• Payment terms: RTGS/online payment accepted; contract number must be referenced in transfer.