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South Western Railway Hand Held Search Light Tender 2026 - HHSL Specifications, India

Bid Publish Date

05-Jun-2026, 11:54 am

Bid End Date

15-Jun-2026, 11:00 am

Progress

Issue05-Jun-2026, 11:54 am
AwardPending
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Quantity

1000

Bid Type

Single Packet Bid

Categories 2

Tender Overview

Organization: South Western Railway (Indian Railways) seeks procurement of Hand Held Search Light under the Q2 category. The scope is Only supply of goods for hand held search lights, with no BOQ items listed and an unspecified estimated value. Procurement location is within India under Indian Railways governance. The tender emphasizes strict supplier compliance with the attached specification set and ATC clauses. Key differentiators include defined constructional and functional criteria, plus warranty terms for HHSL. This tender requires precise adherence to device specifications and delivery expectations without scope for value-added services.

Technical Specifications & Requirements

  • Type of lamp: Hand Held Search Light (HHSL) with specified lamp category and model expectations in the procurement terms.
  • Dia of search light (mm): Constructional dimension requirement to be met as per attached specification.
  • Wattage of lamp (Watt): Rated lamp power to meet operational needs under maximum lumens.
  • Color temperature (Degree K): Specific color temperature target to ensure night-vision compatibility.
  • Type of battery: Battery chemistry and capacity to be compliant with HHSL performance.
  • Type of housing material: Durability and impact resistance requirements for field use.
  • Warranty for HHSL (in years): Warranty period mandatory as per ATC terms.
  • Continuous operation time at max lumen output (Hours): Endurance specification for field operation.

Terms & Eligibility

  • Scope of Supply: Bid price inclusive of all costs; only supply of goods.
  • EMD, delivery timeline, and payment terms: Not explicitly stated in the data; ATC clauses require full compliance with attached specification; failure to comply leads to bid pass-over.
  • Documentation: Submit all required bidder documents as per Terms and Conditions and ATC. Ensure OEM authorization where applicable and conformance to attached technical terms.

Key Specifications

  • Product/service names: Hand Held Search Light (HHSL)

  • Quantities: Not specified in BOQ (BOQ shows 0 items)

  • Estimated value: Not disclosed

  • Experience requirements: Not stated in data; ATC requires compliance with attached specifications

  • Quality/compliance terms: Adhere to constructional and functional categories; warranty as per HHSL

  • Delivery/installation: Not specified; ATC requires full compliance with attached terms

  • Standards/certification: Not explicitly listed in available data; depend on ATC attachments

Terms & Conditions

  • EMD amount and exact payment terms not disclosed in summary; bidders must refer to ATC and attaché terms

  • Delivery timeline to be defined in ATC; compliance with attached specification is mandatory

  • Warranty duration and replacement policy for HHSL to be confirmed in ATC and tender spec

Important Clauses

Payment Terms

Not disclosed in available data; bidders must consult ATC for payment milestones and terms

Delivery Schedule

Delivery timeline to be defined in the ATC; scope remains 'Only supply of Goods' per buyer terms

Penalties/Liquidated Damages

Penalties if any will be defined in the ATC; failure to comply with HHSL specifications may lead to bid rejection

Bidder Eligibility

  • Experience in supplying security handheld lighting equipment (HHSL) to government or railway bodies

  • Eligibility to supply goods under Indian Railways/Indian government procurement norms

  • Financial stability adequate to sustain supply and warranty commitments

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

Hand Held Search Light (Q2)

Authority Records

MINISTRY OF RAILWAYS

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Documents 5

GeM-Bidding-9416872.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

Other Documents

OTHER

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
GENERIC Type of lamp LED
CONSTRUCTIONAL Dia of search light (mm) 50 to 75
CONSTRUCTIONAL Wattage of lamp (Watt) 3
CONSTRUCTIONAL Color temperature (Degree K) 4000 to 4500 deg K for Halegon
CONSTRUCTIONAL Type of battery Lithium ion
CONSTRUCTIONAL Type of housing material ABS, ALUMINIUM
CONSTRUCTIONAL Warranty for HHSL (in years) 12 Months (Li-ion battery)
FUNCTIONAL Continuous search light operation time at maximum lumen output (Hours) FOR LED / XENON ./= 5 HRS

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Historical Data

Required Documents

1

GST certificate

2

PAN card

3

Experience certificates (similar HHSL supply)

4

Financial statements (audited if available)

5

EMD/Security deposit documentation

6

Technical bid documents demonstrating compliance with HHSL specs

7

OEM authorizations / manufacturer’s authorization letter

Frequently Asked Questions

How to bid for Hand Held Search Light tender in South Western Railway India

Bidders should submit the Technical Bid and Financial Bid per ATC, include GST, PAN, and EMD as specified. Ensure OEM authorization and proof of prior HHSL supply. Warranty terms, battery type, and color temperature must align with attached HHSL specifications to avoid disqualification.

What documents are required for HHSL tender submission in South Western Railway

Required documents include GST certificate, PAN card, experience certificates for similar HHSL supplies, financial statements, EMD documents, technical compliance certificates, and OEM authorization letters. These must be uploaded with the bid as per Terms and Conditions and ATC.

What are the technical specifications for hand held search light in this tender

The tender specifies categories: lamp type, diameter in mm, lamp wattage, color temperature, battery type, housing material, HHSL warranty, and continuous operation hours at max lumen. Exact numeric targets are provided in the ATC attachment and must be met.

When is the bid submission deadline for the South Western Railway HHSL tender

Deadline details are specified in the ATC document attached to the tender; bidders must review the ATC for the exact submission date and time, ensuring all required documents and compliance checks are completed.

What are the EMD requirements for the Hand Held Search Light bid

EMD specifics are outlined in the ATC; bidders must provide the EMD amount as directed, with acceptance through the specified payment method. Compliance with EMD submission is mandatory for bid validity.

What standards or certifications are required for HHSL procurement in India

The tender requires compliance with attached HHSL specifications; while explicit standards are not listed here, bidders should expect ISI, ISO, or railway-specific conformity as indicated in the ATC and OEM authorization requirements.

How to verify eligibility criteria for Hand Held Search Light tender in Railways

Check the ATC and terms for eligibility: prior HHSL supply experience to government or railways, financial stability, GST registration, and OEM authorization. Ensure your organization meets these criteria before preparing the bid.

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