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Indian Air Force X ray Baggage Inspection System Tender 2025 Nominated for MHA QR V3 Q2 - IAF Procurement

Bid Publish Date

11-Nov-2025, 8:36 am

Bid End Date

02-Dec-2025, 9:00 am

Bid Opening Date

02-Dec-2025, 9:30 am

EMD

₹81,750

Location

BANGALORE , KARNATAKA

Progress

Issue11-Nov-2025, 8:36 am
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM requirements: Not specified in data; check ATC document for any OEM authorizations.
  • • Technical standards: MHA QR (V3) (Q2) referenced; IS/IEC certifications not listed; verify during bid.
  • • Special clauses: 25% quantity variation entitlement during and after contract; minimum 30 days extension rule.
  • • Eligibility criteria: Past experience evidenced via contract copies, client certificates, or third-party notes.
  • • Warranty/Support: Dedicated service personnel; 3-day service/rectification target; 0.5% weekly penalty for delays.
  • • Penalties: 0.5% of unit price per week for delay in service/rectification.
  • • Delivery: Delivery period aligned to original delivery date with option-based extensions as defined.

Categories 1

X RAY BAGGAGE INSPECTION SYSTEM

Tender Overview

The Indian Air Force (IAF) invites bids for an X ray baggage inspection system aligned with MHA QR (V3) (Q2) standards. The procurement scope references a single system purchase with an EMD of ₹81,750 and a flexible quantity option allowing up to 25% increase at contract time and during the contract. The contract emphasizes timely service delivery and post-sales support, with the option clause governing adjustments and delivery timelines. The award targets suppliers capable of supply, installation, and maintenance within the stated conditions, leveraging experience in security screening equipment. The BOQ lists no discrete line-items, signaling a possible packaged system approach within government security procurement norms.

Technical Specifications & Requirements

  • Product: X ray baggage inspection system as per MHA QR (V3) (Q2) requirements.
  • EMD: ₹81,750.
  • Delivery: Delivery windows extendable by up to 25% of contracted quantity; minimum extension period 30 days.
  • Past Experience: Acceptable proofs include contract copies with invoices, client execution certificates, or third-party release notes.
  • Warranty & Service: Post-warranty service targets; defects addressed within 3 days of notification; non-compliance incurs 0.5% of unit price as weekly penalty.
  • ATC: Buyer has uploaded an ATC document detailing bid conditions.

Terms, Conditions & Eligibility

  • Quantity Flexibility: Up to 25% increase or decrease at contract and during currency at contracted rates.
  • Past Experience Proof: Acceptable documents include contracts, invoices with bidder self-certification, client execution certificates, or third-party notes.
  • Warranty Service: Dedicated technicians must respond and rectify within 3 days; penalties apply for delays.
  • Delivery Schedule: Original delivery timeline may be extended; extended duration calculated as (increase/original) × original days, minimum 30 days.
  • ATC/ATC File: Access notated in the tender; bidders should review the ATC for compliance.

Key Specifications

    • Product category: X ray baggage inspection system
    • Standards: MHA QR V3 references; confirm exact IS/IEC certifications during bid
    • EMD: ₹81,750
    • Delivery window: Extended up to 25% of contracted quantity; minimum extension 30 days
    • Warranty: Service/rectification within 3 days of notice
    • Penalty: 0.5% of unit price per week for delays
    • Past experience proof: Contract copies with invoices, execution certificates, or third-party notes

Terms & Conditions

  • Quantity adjustment: up to 25% both pre- and during the contract as per option clause

  • Delivery extensions: calculated formula with minimum 30 days

  • Warranty service: 3-day rectification target; weekly penalty for non-compliance

Important Clauses

Payment Terms

Not explicitly stated; standard government terms apply; verify ATC.

Delivery Schedule

Delivery period starts from last date of original delivery order; extensions governed by option clause.

Penalties/Liquidated Damages

Delay in service/rectification attracts a penalty of 0.5% of unit price per week.

Bidder Eligibility

  • Demonstrated experience in supplying or servicing X-ray security screening systems

  • Financial capacity to meet EMD and contract obligations

  • Compliance with MHA QR (V3) (Q2) specifications or equivalent security standards

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates or contract copies with client invoices

4

Financial statements or turnover proof

5

EMD submission document for ₹81,750

6

Technical bid documents and compliance statements

7

OEM authorization or distributor certificate (if applicable)

Frequently Asked Questions

Key insights about KARNATAKA tender market

How to bid for the X ray baggage inspection system tender in India and IAF procurement

Bidders must submit GST, PAN, EMD ₹81,750, and technical bids along with experience proofs (contracts, client certificates, or third-party notes). Ensure compliance with MHA QR V3 Q2 standards and review the ATC uploaded by the buyer for any OEM or brand mandates.

What documents are needed for IAF X ray baggage tender submission 2025

Submit GST certificate, PAN card, experience proofs (contract copies or execution certificates), financial statements, EMD submission, technical compliance, and OEM authorizations if applicable. Ensure the bid includes the ATC and any required service SLAs.

What are the delivery extension rules for IAF baggage scanner contract

Delivery can extend up to 25% of contracted quantity; extended time calculates as (increase/original) × original delivery days, with a minimum 30-day extension. If original period < 30 days, extension equals original period.

What warranty and penalties apply to the X ray system tender 2025

Warranty requires timely service; defects rectified within 3 days after notification. If not met, a penalty of 0.5% of unit price per week applies toward non-compliance.

Which standards govern the X ray baggage system tender in IAF procurement

Tender references MHA QR (V3) (Q2) standards; confirm exact certifications (IS/IEC) during bid submission and check the ATC uploaded by the buyer for brand-specific requirements.

How to prove past experience for this IAF X ray tender

Provide contract copies with invoices and bidder self-certification, or client execution certificates; third-party inspection release notes are acceptable evidence of contract execution and performance.

What is the EMD amount for the IAF X ray system procurement

The EMD is ₹81,750. Submit the deposit as part of the bid along with the bid security, ensuring eligibility and financial capability to fulfill delivery and service commitments.

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