Banaras Locomotive Works General Purpose Machinery & Spindle Oils IS 493 Q3 Tender Varanasi UP 2026
Banaras Locomotive Works
VARANASI, UTTAR PRADESH
Posted:
28 March 2026
Closed:
7 April 2026
GEM
GEM
South Eastern Railway General Purpose Machinery Oil Tender Ranchi Jharkhand IS 493 (Q3) Conforming 2026
Bid Publish Date
01-Jul-2026, 1:21 pm
Bid End Date
13-Jul-2026, 2:00 pm
Location
RANCHI , JHARKHAND
Progress
Issue01-Jul-2026, 1:21 pm
AwardPending
Quantity
4200
Bid Type
Single Packet Bid
Key Highlights
- • Specific brand/OEM requirements: supplier or OEM must hold Lubricating Oils and Greases Regulation license (1987)
- • Technical standards: IS 493 (Q3) conformity mandatory, ISI/ISI-equivalent certifications preferred
- • Special clauses: option to increase/decrease quantity up to 25% during/after contract; extension rules defined
- • Eligibility: minimum 20% tendered quantity proven supply to govt/PSU in last 3 years
- • Warranty/assurance: not explicitly stated; quality proof via CRAC, inspection certificates expected
- • Delivery: 210 L MS non-returnable drums; freight and handling to be included in bid price
- • Penalties: penalties/LD not explicitly described; adherence to delivery windows emphasized
Categories
5
Tender Overview
Organization: South Eastern Railway, Indian Railways; Product: General purpose machinery oil conforming to IS 493 (Q3); Location/Scope: Ranchi, Jharkhand 829205; Delivery: bulk supply in 210 L MS non-returnable drums; Estimated Value: not disclosed; EMD: not disclosed. Tender emphasizes IS 493 conformity, 210 L packing, and OEM/licensing prerequisites. The buyer reserves Option Clause for quantity changes up to ±25% during contract, with delivery timeline tied to the original order’s final delivery date. This procurement targets suppliers with proven rail-sector lubrication experience and statutory licenses.
Technical Specifications & Requirements
- Oil Classification: General purpose lubricant suitable for machinery operating under typical rail-yard conditions
- Grade & Packing Size: 210 L MS drum; packing and marking as per standard railway packaging
- Conformity: IS 493 (Q3) certification required; supplier must demonstrate IS 493 compliance through certificates or test reports
- Licensing: Bidder (or OEM) must hold valid license to supply/produce lubricants under the Lubricating Oils and Greases (Processing, Supply and Distribution Regulation) Order 1987
- Proof of Supply: Documentation including CRAC/Note, Inspection Certificate, delivery challan; if unavailable, past SE Railway supply records may be used
- Scope of Supply: Bid price to include all costs; only goods supply, no installation service; emphasis on track-facing reliability and quality control
Terms, Conditions & Eligibility
- EMD: Amount not disclosed in tender data; bidders must provide security as per norms
- Eligibility: Bulk order bidders or their OEM with supply of similar oil in at least 20% of tendered quantity in any of the last three completed financial years
- Documentation: License for lubricants, OEM authorizations, and complete supply proofs required; failure to provide may lead to rejection
- Delivery: Delivery schedule aligned to last date of original delivery order; option clauses may extend time based on quantity variances
- Packaging: 210 L MS drums; non-returnable; packing instructions observed
- Quality: Must meet IS 493 standards; conformity proof required at bid submission
Key Specifications
-
Oil product: general purpose machinery oil
-
Packing: 210 L MS drum, non-returnable
-
Packing/marking: railway-standard labeling
-
Conformity: IS 493 (Q3) compliant
-
Licensing: Lubricating Oils and Greases (Processing, Supply and Distribution Regulation) Order 1987
-
Proof of supply: CRAC/Note, Inspection Certificate, delivery challan
Terms & Conditions
-
Delivery quantity may vary by ±25% with extended delivery period rules
-
Scope is strictly goods supply; no installation services included
-
Proof of supply required via specific documentation or SE Railway past performance
Important Clauses
Payment Terms
Not explicitly defined in data; bidders should anticipate standard govt terms with progressive payment upon delivery and acceptance per contract
Delivery Schedule
Delivery period commences from the last date of original delivery order; extended time calculated as (increased quantity / original quantity) × original period, min 30 days
Penalties/Liquidated Damages
No explicit LD figures provided; adherence to delivery timelines and quality conformity implied
Bidder Eligibility
-
OEM or bidder with prior supply of similar oil (IS 493) to govt/PSU in last 3 years
-
Proof of lubricant processing license under 1987 regulation required
-
Evidence of minimum 20% tender quantity supplied in one completed year
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
General purpose Machinery and Spindle Oils (V2) Conforming to IS 493 (Q3)
Authority Records
MINISTRY OF RAILWAYS
BID & GeM Expert Consultancy
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Bid Preparation
GeM Registration
Document Filing
Free consultation · 24h response
Documents 5
GeM-Bidding-9469150.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Past Similar Tenders
(Historical Results)
5 found
South Central Railway General Purpose Machinery and Spindle Oils Tender Chittoor Andhra Pradesh IS 493 Q3 2026
South Central Railway
CHITTOOR, ANDHRA PRADESH
Posted:
9 January 2026
Closed:
21 January 2026
GEM
West Central Railway Spindle Oils (V2) IS 493 Compliance Tender 2026 - General Purpose Machinery Oil Supply
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Posted:
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Closed:
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General purpose Machinery and Spindle Oils (V2) Conforming to IS 493
West Central Railway
KOTA, RAJASTHAN
Posted:
14 March 2026
Closed:
24 March 2026
GEM
Tender Results
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Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Generic | Oil Classification | Machinery Oils |
| Generic | Requirements for Oil | As per Table 1 of IS 493 (Part 1) (Requirements for General Purpose Machinery Oils) |
| Generic | Grade | Grade IV VG 100 |
| Generic | Packing Size | 210 Liter |
| Generic | Packing and Marking | As per Clause 5 of IS 493 (Part 1) |
| Certification and Testing | Conformity to Indian Standard | As per IS 493 (Part 1) |
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Historical Data
Required Documents
1
GST registration certificate
2
Permanent Account Number (PAN) card
3
Experience certificates of similar oil supply for govt/PSU
4
Financial statements for last 2-3 years
5
EMD/Security deposit as per tender norms
6
Technical bid documents demonstrating IS 493 conformity
7
OEM authorization or license to process lubricants under 1987 regulation
8
Past performance contracts and supply proofs (CRAC, delivery challans, inspection certificates)
Frequently Asked Questions
How to bid for IS 493 oil tender in Ranchi 2026?
Bidders must meet eligibility: supply experience with similar general purpose machinery oil, provide Lubricants Regulation license under 1987, submit IS 493 conformity evidence, and include 210 L drum packaging details. Include past SE Railway contracts as proof and all required documents (GST, PAN, financials). Ensure packaging and labeling meet railway standards.
What documents are required for supply of IS 493 oil in Jharkhand?
Submit GST certificate, PAN, 2-3 years financial statements, experience certificates for oil supply to govt/PSU, EMD, technical bid, OEM authorization, license under 1987 Lubricants Regulation, and past performance proofs like CRAC and delivery challans for prior railway orders.
What are the technical specifications for IS 493 oil tender?
Product must be IS 493 (Q3) compliant, suitable for general purpose machinery, packed in 210 L MS drums, with railway labeling, and supplier must provide IS 493 conformity certificates or test reports during bid submission.
When is delivery expected for SE Railway oil contract in 2026?
Delivery timeline starts from the last date of the original delivery order; quantity adjustments up to ±25% possible during contract, with time extension formula based on proportion of quantity to original delivery period, minimum 30 days.
What is required to prove past oil supply to government bodies?
Provide contracts or supply proofs such as CRAC, inspection certificates, delivery challans, or receipts from the purchaser; SE Railway may rely on past performance if current documents are incomplete.
What licensing is mandatory to bid for lubricants tender in India?
Bidders must hold a valid license to process/supply lubricants under the Lubricating Oils and Greases (Processing, Supply and Distribution Regulation) Order 1987; non-compliance leads to rejection.
What packing and labeling standards apply to the oil supply?
Oil must be packed in 210 L MS drums, non-returnable, with packing and marking as per railway standards; ensure drum integrity and traceability with proper lot numbers.
What does bulk order eligibility require for this SE Railway tender?
Bulk order bidders or OEMs must demonstrate supply of at least 20% of tendered quantity in one of the last three completed financial years to a govt/PSU; provide relevant supply proofs.
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Documents 5
GeM-Bidding-9469150.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS