Banaras Locomotive Works General Purpose Machinery & Spindle Oils IS 493 Q3 Tender Varanasi UP 2026
Banaras Locomotive Works
VARANASI, UTTAR PRADESH
Posted:
28 March 2026
Closed:
7 April 2026
GEM
GEM
West Central Railway General Purpose Machinery and Spindle Oils Tender IS 493 2019 2026
Bid Publish Date
27-Jun-2026, 12:25 pm
Bid End Date
07-Jul-2026, 1:00 pm
Value
₹92,400
Location
KOTA , RAJASTHAN
Progress
Issue27-Jun-2026, 12:25 pm
AwardPending
Quantity
840
Bid Type
Single Packet Bid
Categories
5
Tender Overview
West Central Railway (Indian Railways) invites supply of General purpose Machinery and Spindle Oils conforming to IS 493 (Part 1): 2019. Estimated value is ₹92,400.00 with no items listed in the BOQ. The contract scope is purely the supply of goods, with delivery terms aligned to the purchaser’s needs. A key differentiator is strict conformity to IS 493 and mandatory third‑party test reports. The tender emphasizes manufacturing within 3 months of supply and a government‑issued lubricant storage license. This combination targets bidders with proven IS 493 compliance and NABL/ILAC accredited testing capabilities.
Technical Specifications & Requirements
- Product category: General purpose machinery and spindle oils
- Standards: IS 493 (Part 1): 2019 or latest; anti‑ corrosion and lubricant performance criteria implied by IS 493
- Testing and certification: Submit test reports/certificates proving conformity to IS 493; NABL/ILAC accredited laboratory reports must be furnished on demand
- Manufacturing window: Oils manufactured within 03 months from the date of supply; documentary evidence required
- Compliance documents: Valid lubrication license from State Pollution Control Board (SPCB) valid through tender closing
- Invoicing: Invoices to be raised in the consignees’ name with their GSTIN only
- Delivery scope: Scope includes only supply of goods, no services or installation
Terms, Conditions & Eligibility
- EMD: Amount not disclosed in data; ensure readiness for standard EMD submission as per tender rules
- Option clause: Quantity can vary up to ±25% at contract award and during currency at contracted rates; delivery time recalculation follows specified formula
- Purchase preference: MSEs may receive preference if qualified as manufacturer of the offered product; price matching possible within defined policy for 25% contract value
- License and compliance: Bidder must provide SPCB lubrication storage license valid through tender closing
- Payment terms: Invoice demands GSTIN alignment; standard IR/railway payment terms apply; no explicit payment timeline provided
- BOQ status: No BOQ items available in the provided data; scope remains limited to supply of goods
Key Specifications
-
Oil Classification: Spindle oils conforming to IS 493 (Part 1): 2019
-
Packing Size: Not specified in data; ensure packaging meets IS 493 handling requirements
-
Unit: Not specified; likely litres or drum quantity as per IS 493 industry norms
-
Conformity: IS 493 (Part 1): 2019 compliant; NABL/ILAC accredited lab test reports on demand
-
Manufacture window: Oils manufactured within 03 months from date of supply
-
Licensing: State Pollution Control Board lubricant storage license valid through tender closing
Terms & Conditions
-
IS 493 (Part 1): 2019 conformity with NABL/ILAC testing
-
Manufacture within 03 months; SPCB storage license required
-
Invoices to use consignee GSTIN; quantity may vary ±25% at contract
Important Clauses
Payment Terms
Invoices must be raised in the consignee's name with their GSTIN; no explicit payment schedule provided
Delivery Schedule
Option to increase/decrease quantity by up to 25% at contract and during currency; delivery time adjusted per formula with a minimum of 30 days
Penalties/Liquidated Damages
Not expressly stated; standard railway procurement penalties may apply for non‑conformance or delayed supply per contract terms
Bidder Eligibility
-
Must be capable of supplying IS 493 (Part 1): 2019 compliant spindle oils
-
Possess valid State Pollution Control Board storage license through tender closing
-
Provide NABL/ILAC accredited test reports proving conformity to IS 493 on demand
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
General purpose Machinery and Spindle Oils (V2) Conforming to IS 493 (Q3)
Authority Records
MINISTRY OF RAILWAYSWEST CENTRAL RAILWAY
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Documents 6
GeM-Bidding-9527367.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Other Documents
OTHER
Other Documents
OTHER
Other Documents
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GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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General purpose Machinery and Spindle Oils (V2) Conforming to IS 493
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Tender Results
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Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Generic | Oil Classification | Machinery Oils |
| Generic | Requirements for Oil | As per Table 1 of IS 493 (Part 1) (Requirements for General Purpose Machinery Oils) |
| Generic | Grade | Grade I VG 32 |
| Generic | Packing Size | Open Supply (In Liters) |
| Generic | Unit | Liters |
| Generic | Packing and Marking | As per Clause 5 of IS 493 (Part 1) |
| Certification and Testing | Conformity to Indian Standard | As per IS 493 (Part 1) |
| Certification and Testing | Agreed to furnish all the test reports and certificates to buyer/consignee on demand to prove conformity to specifications | Yes |
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Required Documents
1
Valid Government license issued by the State Pollution Control Board for storage of lubricants/oils/grease (valid through tender closing)
2
Test reports/certificates from Central Govt/State Govt/NABL/ILAC accredited lab proving conformity to IS 493 (Part 1): 2019 or latest
3
Documentation proving manufacture within 03 months from the date of supply
4
GST registration certificate and consignee GSTIN for invoicing
5
Any ISO/NABL/ILAC certificates or conformity certificates (if available) supporting IS 493 compliance
6
Manufacturer/OEM authorization (if bidding as an authorized supplier)
Frequently Asked Questions
How to bid for spindle oils tender in West Central Railway 2026
Bidders must meet IS 493 (Part 1): 2019 compliance, provide NABL/ILAC test reports, and hold SPCB storage license valid through tender closing. Ensure manufacture within 03 months from supply and invoice with consignee GSTIN. Prepare OEM authorizations if bidding as a supplier.
What documents are required for IS 493 spindle oil tender in India
Submit SPCB lubrication storage license, NABL/ILAC laboratory test reports for IS 493, manufacture within 03 months, GSTIN on invoice, and company OEM authorization if applicable. Include standard conformity certificates and any ISO/NABL supportive documents.
What standards and testing prove IS 493 compliance in this tender
Conformity must be proven to IS 493 (Part 1): 2019 with test reports from NABL/ILAC accredited labs. The bidder should provide on-demand certificates confirming classification, packing, and performance criteria specified under IS 493.
What is the delivery quantity flexibility for this spindle oil contract
Quantity may vary by up to ±25% of bid quantity at contract placement and during currency, with delivery time adjusted using the formula (Increase/Original quantity) × Original delivery period, minimum 30 days.
What is needed for invoice submission under this tender in India
Invoices must be raised in the consignee’s name with the consignee GSTIN. Ensure GSTIN accuracy and alignment with the contract terms; no separate buyer GSTIN provisions beyond the consignee’s registration are stated.
What license is mandatory for bidders offering spindle oils
A valid State Pollution Control Board lubricant storage license is mandatory and must remain valid through tender closing. Without this license, the bid may be summarily rejected as per ATC terms.
AreManufacturers required to be the bidder in MSE preference policy
Yes, for goods, bidders must be manufacturers to avail MSE purchase preference. Traders are excluded, and within L‑1+15% margin, MSE sellers may match the price for 25% contract value.
What are the critical compliance tests for spindle oils
Critical tests include conformity to IS 493, third‑party NABL/ILAC‑accredited reports, and validation that oils are manufactured within 03 months. Ensure documentation demonstrates packaging and labeling per standards.
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Documents 6
GeM-Bidding-9527367.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS