Custom Bid for Services - Engagement of Air Coolers at Various location of MKD-III OCM on hiring ba
Western Coalfields Limited
NAGPUR, MAHARASHTRA
Posted:
22 March 2025
Closed:
2 April 2025
GEM
GEM
Western Coalfields Limited Air Cooler Engagement Tender Nagpur Maharashtra 2026 - 3 Month Contract for Umrer IOCM MKD IOCM
Bid Publish Date
18-Feb-2026, 6:21 pm
Bid End Date
28-Feb-2026, 7:00 pm
Value
₹2,29,247
Location
Progress
Issue18-Feb-2026, 6:21 pm
AwardPending
Quantity
1
Bid Type
Single Packet Bid
Key Highlights
- • Air Cooler engagement for office spaces in Nagpur, Maharashtra (Umrer OCM and MKD I OCM).
- • Contract duration of 3 months starting April 2026; 25% quantity/duration flex at issue or during execution.
- • Certificate/document submission mandatory per Bid Document/ATC; non-compliance may lead to rejection.
- • No BOQ items; estimated value approximately ₹2,29,247; exact quantity not disclosed.
- • On-site portable cooling equipment provision; focus on basic office cooling requirements.
- • ATC terms govern submission and compliance; bidders must align with buyer-added terms.
Categories
1
Tender Overview
Western Coalfields Limited invites bids for the Engagement of Air Coolers at the Umrer OCM and MKD I OCM offices in Nagpur, Maharashtra on a contractual basis for a period of 3 months from April 2026 onwards. The estimated contract value is ₹2,29,247. No BOQ quantity is disclosed, and the scope appears to cover basic cooling needs for office spaces. The tender emphasizes certificate uploads and adherence to buyer terms, with a flexible quantity/duration adjustment up to 25% at contract issuance or during execution. A clear differentiator is the short-term, on-site provision of portable cooling assets.
Technical Specifications & Requirements
- Product category: portable air coolers for office use (no detailed technical specs provided).
- Location: Nagpur, Maharashtra (Umrer OCM and MKD I OCM offices).
- Contract duration: 3 months starting April 2026.
- Estimated value: ₹2,29,247.
- Delivery/installation expectation: not explicitly detailed; bidders should prepare for on-site deployment.
- Compliance expectations: upload all certificates/documents as per Bid Document/ATC; certificates verification is mandatory.
- ATC guidance: bidders must comply with Buyer Added Terms and Conditions, including the 25% quantity/duration variation clause.
- Experience/endorsements: no explicit experience criteria provided; ensure readiness to supply portable cooling equipment.
Terms, Conditions & Eligibility
- EMD: not disclosed in the tender data.
- Option clause: contract quantity or duration can be increased/decreased by up to 25% at contract issue or during execution; acceptance is mandatory.
- Documents: upload all required certificates/documents as per the Bid Document/ATC; non-submission may lead to rejection.
- Billing/Payment terms: not specified; bidders should anticipate standard government procurement payment terms as per organization policy.
- Delivery/Service terms: no explicit delivery windows; the 3-month contract implies on-site/off-site support as required.
- Risk/penalty: no explicit LD mentioned; bidders should confirm terms during final contract stage.
Key Specifications
-
Product/service names: portable air coolers for office use
-
Locations: Umrer OCM and MKD I OCM, Nagpur, Maharashtra
-
Estimated contract value: ₹2,29,247
-
Delivery/installation: on-site cooling gear provisioning for office spaces
-
Compliance: upload certificates/documents per Bid Document/ATC; IS/standards not specified
Terms & Conditions
-
25% quantity/duration variation allowed at contract issue or during execution
-
Mandatory certificate/document uploads as per ATC/Bid Document
-
EMD amount not disclosed; payment terms not specified in data
Important Clauses
Payment Terms
Not specified in tender data; bidders should verify with issuing authority and ATC.
Delivery Schedule
3-month contract commencing April 2026; on-site air cooler provisioning likely required.
Penalties/Liquidated Damages
No LD details provided in data; verify during contract finalization and ATC review.
Bidder Eligibility
-
Eligibility not explicitly defined; bidders must meet ATC certificate submission requirements
-
Must be able to supply portable air coolers suitable for office environments
-
Compliance with organization’s standard procurement practices and any OEM authorizations
Documents 8
GeM-Bidding-9003783.pdf
Main Document
Other Documents
OTHER
Scope Of Work Document
SCOPE_OF_WORK
Other Documents
OTHER
Payment Terms & Condition
PAYMENT
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
1
GST Registration Certificate
2
Permanent Account Number (PAN) Card
3
Experience Certificates (similar air cooler provisioning, if any)
4
Financial Statements (as applicable)
5
EMD/Security Deposit documents (if applicable per ATC)
6
Technical Compliance Certificates (if any specified in ATC)
7
OEM Authorizations or approvals for air cooler brands (if required)
8
Bid document uploads confirming certificate submissions per ATC
Frequently Asked Questions
Key insights about MAHARASHTRA tender market
How to bid for air cooler tender in Nagpur Maharashtra 2026?
Bidders should prepare certificates, GST/PAN, experience, and financials, then upload all required documents per ATC. The contract allows up to 25% variation in quantity or duration and starts in April 2026 for 3 months, with an estimated value of ₹2,29,247. Ensure on-site cooling equipment readiness.
What documents are required for air cooler supply tender in Nagpur?
Submit GST registration, PAN card, experience certificates for similar deployments, financial statements, and EMD documents if applicable, plus OEM authorizations and technical compliance certificates as per ATC. Attach bid documents confirming certificate uploads to avoid rejection.
What are the delivery requirements for office air coolers in Maharashtra?
Contract is 3 months from April 2026; on-site provisioning at Umrer OCM and MKD I OCM offices in Nagpur. Exact delivery windows aren’t specified, so bidders should confirm site access, installation slots, and post-installation support timelines during final clarification.
What standards apply to air cooler procurement in this tender?
No specific standards are listed in the tender data. Bidders should prepare to comply with general procurement norms and ATC guidance, ensuring equipment is suitable for office use and complies with applicable local regulations and OEM recommendations.
What is the anticipated contract value and duration for the Nagpur tender?
Estimated value is ₹2,29,247 for a 3-month contract commencing in April 2026. The buyer permits a 25% variation in quantity or duration during issue or execution, so bidders should plan for potential adjustments within this limit.
How to ensure eligibility for the air cooler tender in Western Coalfields Limited?
Meet ATC certificate submission requirements, provide OEM authorizations if required, and demonstrate capability to deploy portable office air coolers. Ensure all mandatory documents are uploaded with the bid and align with the 3-month contractual scope.
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Documents 8
GeM-Bidding-9003783.pdf
Main Document
Other Documents
OTHER
Scope Of Work Document
SCOPE_OF_WORK
Other Documents
OTHER
Payment Terms & Condition
PAYMENT
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS