GEM

Indian Army Printer Consumables Tender Ernakulam Kerala 2026 – MES Embodied Standards & Quantity Flexibility

Bid Publish Date

16-Jun-2026, 4:33 pm

Bid End Date

26-Jun-2026, 5:00 pm

Location

ERNAKULAM , KERALA

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Progress

Issue16-Jun-2026, 4:33 pm

AwardPending

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Quantity

293

Tender Overview

The opportunity is issued by the Indian Army under the Department Of Military Affairs for procurement in ERNAKULAM, KERALA (682001). The catalog spans toner cartridges, printer consumables, envelopes, file covers, papers, and associated stationery, with a broad item mix totaling 66 line items. The contract includes a flexible quantity clause (+/- 25%) and a delivery timeline linked to the original order, with installation/commissioning as applicable at the Kochi facility. The procurement emphasizes verified data sheets, OEM authorizations, MES empanelment, and GST considerations, targeting robust compliance with military standardization. The distinctive factors include a wide consumables scope, mandatory product data alignment, and registration prerequisites for Military Engineer Service participation. This tender requires precise supplier capability to meet the varied office-publishing needs of a defense setup.

Technical Specifications & Requirements

Product scope includes: toner cartridges (e.g., TN B021, TN 2365, Canon 303, EPSON 005), Pantone/Office stationery items, A4/Legal size papers (80–100 GSM), envelopes (12x4, 9x4), file covers, glue sticks, erasers, markers, binders, and related stationery.
Data Sheet submission is mandatory and must match technical parameters; non-conforming bids liable for rejection.
OEM authorisation required for authorized distributors; MES registration/empanelment with the relevant category is compulsory at bid opening.
Category notes mention generic classifications and model numbers for OEM cartridges; minimum yield data is expected to be provided where applicable.
Delivery location: GE (NS) Kochi, Kataribagh, Kochi, Kerala 682004; installation/commissioning if included in scope.
Price should reflect GST considerations; bidder to self-estimate applicable GST as per rates; reimbursement governed by actuals or capped rates.
Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; product data sheet; manufacturer authorization; MES registration.

Terms, Conditions & Eligibility

Option Clause allows ±25% quantity variation at contract award and during currency, with delivery extension rules as specified.
Delivery/installation to be executed at the Kochi address; delivery period tied to the last date of the original delivery order.
GST will be applied by the bidder; buyer reimburses per actuals or applicable rate, whichever is lower, up to quoted GST.
Mandatory documents: PAN Card, GSTIN, cancelled cheque, EFT Mandate; data sheet; OEM authorization; MES registration.
Net worth of the OEM must be positive per the BOQ; bidder must ensure supplier is registered/empanelled with MES for the required goods.
Payments and penalties are governed by standard terms; contract includes a flexible quantity approach and potential extensions as per option clause.

Key Specifications

- Product scope includes: toner cartridges (TN B021, TN 2365, Canon 303, EPSON 005, HP 120ML), various types of papers (A4 80/100 GSM, Legal size 80 GSM), envelopes, file covers, glues, markers, and stationery items
- Minimum yield data to be provided for each replacement cartridge (pages per cartridge) as applicable
- Model numbers of OEM cartridges to be offered must align with listed variants; data sheet must confirm compatibility
- OEM authorization required for distributors; MES registration for procurement category
- Delivery location: GE (NS) Kochi, Kataribagh, Kochi, Kerala 682004; installation/commissioning if in scope
- GST handling: bidder to indicate applicable GST rate; reimbursement restricted to actuals or quoted rate

Terms & Conditions

Option clause enables ±25% quantity change at contract and during currency with delivery timing rules
Delivery and installation location specified as GE (NS) Kochi, Kerala; original delivery date governs timeline
Mandatory MES registration and OEM authorization required for eligible bidders

Important Clauses

Payment Terms

GST treated per actuals or the applicable rate; payment terms aligned to delivery and acceptance per contract

Delivery Schedule

Delivery starts from the last date of original delivery order; extended periods apply when option clause is exercised

Penalties/Liquidated Damages

Standard LDs may apply for delays; not explicitly quantified in provided terms

Bidder Eligibility

Must be registered/empanelled with Military Engineer Service for relevant goods
OEM authorisation required for distributors
POSITIVE net worth of OEM as per BOQ information

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

Bid To RA Enabled

Yes

Item Category

Toner Cartridges / Ink Cartridges / Consumables for Printers (Q2) , ATTENDANCE REGISTER 2QR , BATTERY CELL 1 5V PANASONIC Size AAA 10 in a pkt , BINDER CLIP 25 mm , BOND PAPER A4 SIZE 100 GSM , COLOUR FLAG 4 colors 5 3 10 in a pkt , COPIER A4 SIZE PAPER 80 GSM JK TNPL 10 in bundle , COPIER PAPER LEGAL SIZE 80 GSM JK TNPL 10 in a bundle , CORRECTION PEN FLUID WHITE BIG 15 in a pkt , ENVELOP 12 4 100 NOS , Envelop 9 4 WHITE brown Pack of 50 NOS , Envelop 9 4 WHITE COLOUR Pack of 50 NOS , ENVELOP PAPER A4 SIZE CLOTH LINED Pack of 50 , ENVELOP PAPER LEGAL SIZE CLOTH LINED Pack of 50 , FEVICOL 200 gm , FEVICOL 500 gm , FEVISTIK GLUE STICK 22 15 in a pkt , FILE COVER FOLDER Printed 50 in a pkt , FILE COVER WHITE Printed 50 in a pkt , NOTE PAD STICIKY , PAPER PIN STEEL 25MM , PEN CELLOP TECHNO TIP Black 10 in a pkt , PEN CELLOP TECHNO TIP Blue 10 in a pkt , PEN CELLOP TECHNO TIP RED , PEN PILOT V7 BLUE 10 in a pkt , PEN PILOT V5 BLACK 10 in a Pkt , PEN UNIBALL Micro Blue 10 in a pkt , PEN UNIBALL Micro Red , PENCIL APSARA NATRAJ , STAPLER PIN 24 6 , STAPLER PIN SMALL MAX 10 20 in a pkt , TONER BROTHER CARTRIDGE TN B021 , TONER BROTHER CARTRIDGE TN 2365 , TONER CANON 303 CARTRIDGE , TONER EPSON GENUINE 005 120ML BLACK INK , TONER HP LASER JET CARTRIDGE P1106 88A , TONER PANTOM CARTRIDGE PC 210KEV , Cello transperet tape size 4 , DUSTER CLOTH SOFT 10 in a bunle , ERASER NON DUSTER 10 in a pkt , FINGER GRIP EASY COUNTING OF PAPER , Gum Camelin big 500 ltr , HIGHLIGHTER PEN FLURACENT YELLOW 20 in a pkt , Leave Account Book , MOUSE PAD BEST QUALITY TUKZER , Paper cutter blade steel big 10 in a pkt , PAPER PUNCH ONE HOLE 4 5 , PAPER WEIGHT , PENCIL SHARPNER 10 in pkt , PERMANENT MARKER BLACK 05 10 in a pkt , STAINLESS STEEL SCISSORS big , TAG COTTON LONG , TAG COTTON MULTI COLOUR SMALL , Colin for Computer cleaning , Brown tape 4 4 in a roll , Room freshner refil make Godrej , Digital wall clock , Register 2 QR , Register ruled 3 QR , Pad lock 65 MM make Godrej , Stainless steel poker wooden handle , GST Calculator , Ledger for store holding register 1 Qr , Admin approval register 3QR , Cash Book 4 QR , PRRB Register 100 Pages

Authority Records

MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT

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Documents 6

GeM-Bidding-9371964.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

BOQ Document

BOQ

BOQ Document

BOQ

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

3 nos Delivery: 15 days

BATTERY CELL 1 5V PANASONIC Size AAA 10 in a pkt

BATTERY CELL 15V PANASONI Size AAA 10 in a pkt

4 nos Delivery: 15 days

BATTERY CELL 1 5V PANASONIC Size AAA 10 in a pkt

14 nos Delivery: 15 days

BINDER CLIP 25 mm

10 pkt Delivery: 15 days

BOND PAPER A4 SIZE 100 GSM

1 ream Delivery: 15 days

COLOUR FLAG 4 colors 5 3 10 in a pkt

10 pkt Delivery: 15 days

COPIER A4 SIZE PAPER 80 GSM JK TNPL 10 in bundle

16 bundle Delivery: 15 days

COPIER PAPER LEGAL SIZE 80 GSM JK TNPL 10 in a bundle

15 ream Delivery: 15 days

CORRECTION PEN FLUID WHITE BIG 15 in a pkt

1 set Delivery: 15 days

#10

ENVELOP 12 4 100 NOS

4 pkt Delivery: 15 days

#11

Envelop 9 4 WHITE brown Pack of 50 NOS

10 pkt Delivery: 15 days

#12

Envelop 9 4 WHITE COLOUR Pack of 50 NOS

12 pkt Delivery: 15 days

#13

ENVELOP PAPER A4 SIZE CLOTH LINED Pack of 50

8 pkt Delivery: 15 days

#14

ENVELOP PAPER LEGAL SIZE CLOTH LINED Pack of 50

7 pkt Delivery: 15 days

#15

FEVICOL 200 gm

12 nos Delivery: 15 days

#16

FEVICOL 500 gm

3 nos Delivery: 15 days

#17

FEVISTIK GLUE STICK 22 15 in a pkt

4 pack Delivery: 15 days

#18

FILE COVER FOLDER Printed 50 in a pkt

19 pack Delivery: 15 days

#19

FILE COVER WHITE Printed 50 in a pkt

2 pack Delivery: 15 days

#20

NOTE PAD STICIKY

12 nos Delivery: 15 days

#21

PAPER PIN STEEL 25MM

14 pkt Delivery: 15 days

#22

PEN CELLOP TECHNO TIP Black 10 in a pkt

2 pkt Delivery: 15 days

#23

PEN CELLOP TECHNO TIP Blue 10 in a pkt

8 pkt Delivery: 15 days

#24

PEN CELLOP TECHNO TIP RED

2 nos Delivery: 15 days

#25

PEN PILOT V7 BLUE 10 in a pkt

3 pkt Delivery: 15 days

#26

PEN PILOT V5 BLACK 10 in a Pkt

1 pkt Delivery: 15 days

#27

PEN UNIBALL Micro Blue 10 in a pkt

2 pkt Delivery: 15 days

#28

PEN UNIBALL Micro Red

3 nos Delivery: 15 days

#29

PENCIL APSARA NATRAJ

12 pkt Delivery: 15 days

#30

STAPLER PIN 24 6

STAPLER PIN 24 6 20 in a pkt

4 pkt Delivery: 15 days

#31

STAPLER PIN SMALL MAX 10 20 in a pkt

5 pack Delivery: 15 days

#32

TONER BROTHER CARTRIDGE TN B021