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Border Security Force Lubricants & Fluids Tender Jammu 2026: IS0/Brand-Specific Oils & Gears Procurement

Bid Publish Date

15-Jan-2026, 5:34 pm

Bid End Date

05-Feb-2026, 7:00 pm

Value

₹65,890

Location

JAMMU , JAMMU AND KASHMIR

Progress

Issue15-Jan-2026, 5:34 pm
AwardPending
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Quantity

284

Category

Mahindra Maximile synthetic Transmission GI4 80W90

Bid Type

Two Packet Bid

Key Highlights

  • • OEM-brand conformity required: Tata, Mahindra Maximile, Force Motors, SML Isuzu
  • • OEM-approved lubricant mandate per vehicle manuals and demand document
  • • 16 item BOQ with 65,890 INR estimated value; unit quantities not published
  • • Delivery period adjustable under option clause (up to 25% quantity variation)
  • • DEF, ATF, and gear oil categories included for multiple vehicle types
  • • ATC requires vehicle-brand maintenance alignment and authentic OEM documentation
  • • Genuine lubricants only; vendor authentication via OEM dealer network
  • • GST, PAN, experience, and financial documents required for bid submission

Tender Overview

The Border Security Force (BSF), operating in Jammu, Jammu & Kashmir 180001, seeks supply of branded vehicle lubricants and fluids across multiple OEMs for fleet maintenance. The procurement covers 16 items including Mahindra Maximile engine oil, Tata Motors BS VI engine oil, Force Motors/ASHOK LEYLAND lubricants, SML/Isuzu branded lubricants, and related additives such as DEF, ATF, and gear oils. Estimated contract value is ₹65,890 with an unspecified EMD amount. The scope emphasizes OEM-recommended products and brand conformity to ensure warranty validity across Tata, Mahindra, Force Motors, and SML-Isuzu platforms. A key differentiator is the explicit requirement to use OEM-approved lubricants as per respective demand and manual guidance, ensuring compatibility with vehicle warranty terms.

Technical Specifications & Requirements

  • Product categories: engine oil (CK4/BS VI), gear oil (GL4/GL5 80W90/85W140), axle oil, DEF for Ashok Leyland, engine oil for Safari/Tata/Mahindra/Force, distilled water for SML mounting ladders, and OEM-specific lubricants.
  • Brands/standards: OEM-recommended lubricants only; Tata, Mahindra Maximile, Force Motors, SML Isuzu, and Tata approvals required per ATC.
  • Compliance cues: Demand attached with each item dictates brand conformity and manual-based acceptance; non-compliant lubricants rejected.
  • Quantity/BOQ: 16 items with undefined unit quantities; scope covers multiple fleet lubrication needs across different vehicle makes.
  • Delivery/installation: Delivery terms align with purchase orders, with option clauses enabling up to 25% quantity variation at contracted rates.

Terms, Conditions & Eligibility

  • EMD: Not specified in available data; bidders must review ATC for security deposit details.
  • OEM authorization: Mandatory for brand-specific lubricants; evidence via manufacturer/dealer authorization required.
  • Documentation: GST, PAN, experience certificates, financial statements, and technical compliance documents per ATC.
  • Delivery timeline: Extended delivery periods possible under option clause; actual delivery period governed by purchase orders.
  • Payment terms: Not detailed in provided data; bidders should confirm terms in the formal tender documents.
  • Warranty/penalties: Warranty implications tied to OEM manuals; penalties or LD to be defined in ATC and contract.

Key Specifications

  • OEM-brand lubrication requirements across Mahindra Maximile, Tata Motors BS VI, Force Motors, and SML Isuzu

  • Engine oils: CK4/BS VI categories with viscosity classes and performance ratings per OEM manuals

  • Gear oils: GL4/GL5 grades, 80W90 and 85W140 with appropriate API/service levels

  • DEF solution: DS specification suitable for Ashok Leyland demand

  • Auxiliary fluids: distilled water for SML mounting ladders; ensure purity standards

Terms & Conditions

  • OEM-brand conformity and dealer authorizations are mandatory

  • Delivery terms allow quantity variation up to 25% during contract

  • Documentation must include GST, PAN, and OEM-specific compliance

Important Clauses

Payment Terms

Details to be provided in tender ATC; likely milestone-based or PO-based payments

Delivery Schedule

Delivery period per purchase order with potential extension under option clause

Penalties/Liquidated Damages

LDs to be defined in ATC and contract; OEM non-compliance risks rejection

Bidder Eligibility

  • Proven supply of OEM-brand automotive lubricants to government or large fleet customers

  • Valid GST registration and financial stability documentation

  • Experience certificates for similar procurement of automotive fluids

Documents 4

GeM-Bidding-8844972.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 16 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Mahindra Maximile synthetic Transmission GI4 80W90 Mahindra Maximile synthetic Transmission GI4 80W90 4 litre mtwkspshqjmu 15
2 Mahindra Maximile ultra V4 Engine Oil for Mahindra Bolero Neo Mahindra Maximile ultra V4 Engine Oil for Mahindra Bolero Neo 18 litre mtwkspshqjmu 15
3 Mahindra Maximile Elite Rear Axle API GL5 SAE 80W90 Mahindra Maximile Elite Rear Axle API GL5 SAE 80W90 4 litre mtwkspshqjmu 15
4 Servo pride ALT CK4 10w30 Engine Oil for Ashok Leyland Servo pride ALT CK4 10w30 Engine Oil for Ashok Leyland 24 litre mtwkspshqjmu 15
5 Servo Gear ALT 80w 90xL API GL4 Gear Oil for Ashok Leyland Servo Gear ALT 80w 90xL API GL4 Gear Oil for Ashok Leyland 14 litre mtwkspshqjmu 15
6 Servo Gear axle ALT 80w 90xl Api GL 5 Rear Axle for Ashok Leyland Servo Gear axle ALT 80w 90xl Api GL 5 Rear Axle for Ashok Leyland 31 litre mtwkspshqjmu 15
7 IOC Clear Blue DEF for Ashok Leyland Water Tanker IOC Clear Blue DEF for Ashok Leyland Water Tanker 60 litre mtwkspshqjmu 15
8 Gulf Force B VI Engine Oil 10w30 CK4 for Force Traveler Gulf Force B VI Engine Oil 10w30 CK4 for Force Traveler 21 litre mtwkspshqjmu 15
9 Gulf Force Gear Oil 80w for Force Traveler Ambulance Gulf Force Gear Oil 80w for Force Traveler Ambulance 5 litre mtwkspshqjmu 15
10 Gulf Force Axle oil 85w140 GL5 for Force Traveler Gulf Force Axle oil 85w140 GL5 for Force Traveler 6 litre mtwkspshqjmu 15
11 Gulf Ad blue for Force Traveler Ambulance Gulf Ad blue for Force Traveler Ambulance 40 litre mtwkspshqjmu 15
12 Tata Motors Genuine Transaxle oil for Safari Tata Motors Genuine Transaxle oil for Safari 2 litre mtwkspshqjmu 15
13 Tata Motors BS VI Engine oil 0w20 for Safari Tata Motors BS VI Engine oil 0w20 for Safari 5 litre mtwkspshqjmu 15
14 Servo Pride ALT CK4 10w30 Engine Oil BS VI for Ashok Leyland Servo Pride ALT CK4 10w30 Engine Oil BS VI for Ashok Leyland 10 litre mtwkspshqjmu 15
15 Swaraj Mazda BS6 Engine Oil Diesel for Swaraj Mazda Swaraj Mazda BS6 Engine Oil Diesel for Swaraj Mazda 10 litre mtwkspshqjmu 15
16 Distilled Water for Swaraj Mazda SML Mount Ladder Distilled Water for Swaraj Mazda SML Mount Ladder 30 litre mtwkspshqjmu 15

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar lubricant supply

4

Financial statements (last 2-3 years)

5

EMD/Security deposit documents (as per ATC)

6

Technical bid documents detailing OEM authorizations

7

OEM authorization letters or dealer certificates for brand-specific lubricants

8

Any vehicle-manufacturer manuals referenced in ATC

Frequently Asked Questions

Key insights about JAMMU AND KASHMIR tender market

How to bid for BSF lubricant tender in Jammu 2026 with OEM brands

Bidders must submit GST, PAN, and financials, plus OEM authorization letters for Mahindra, Tata, Force, and SML. Provide technical bid detailing OEM-compliant lubricants, ensure DEF and gear oils meet IS/IS0 equivalents, and follow option clause delivery terms granting up to 25% quantity variation.

What documents are required for BSF vehicle lubricants procurement in Jammu

Submit GST certificate, PAN, experience certificates for similar supply, latest financial statements, EMD documents as per ATC, and OEM authorizations showing dealer/network legitimacy for each brand listed in the BOQ.

What are the brand-specific lubricant requirements in this tender for Jammu

Only OEM-recommended lubricants are accepted: Mahindra Maximile, Tata Motors BS VI, Force Motors, and SML Isuzu. Compliance is verified via OEM manuals and authorized dealer confirmations; non-compliant products will be rejected.

When is the delivery window for BSF lubricants tender in Jammu

Delivery periods follow the purchase order schedule; an option clause may extend quantity by up to 25% with a minimum 30 days adjustment. Exact dates are defined in the order and ATC; monitor for extensions during procurement.

What are the EMD requirements for the BSF vehicle fluids bid 2026

EMD details are specified in the ATC and may vary by item. Bidders should prepare the required security deposit or online EMD as indicated and ensure validity through the contract period.

Which standards and certifications are needed for lubricants in this BSF tender

Bidders must provide OEM certifications or dealership authorizations and ensure products comply with manufacturer manuals. Lubricants must be genuine, brand-authorized, and match demanded viscosity grades and DEF specifications for Ashok Leyland and other brands.

How to verify OEM brand compatibility for Tata/Mahindra/Force lubricants

Consult manufacturer manuals and demand documents attached to the bid; supply letters from authorized dealers confirming compatibility, branding, and warranty alignment. The OEM verification ensures warranty validity and acceptance by vehicle manufacturers.

What are the key terms and penalties for late delivery in this tender

Delivery timing follows the original order with potential calculation for extended periods under the option clause. Penalties or liquidated damages will be defined in ATC; ensure timely delivery to avoid LDs and ensure contract compliance.

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