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Maharashtra Social Justice Dept Scanner (V3) Tender Pune 410301 ISI/AAA/TRTL Compliance 2026

Bid Publish Date

13-Feb-2026, 7:39 pm

Bid End Date

23-Mar-2026, 7:00 pm

EMD

₹1,00,000

Value

₹1,02,77,800

Location

PUNE , MAHARASHTRA

Latest Corrigendum Available

Progress

Issue13-Feb-2026, 7:39 pm
Corrigendum26-Feb-2026
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

130

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM requirement: OEM turnover criteria and primary product category alignment
  • • Technical standards: emphasis on document scanners with duplex, ADF, and on-site warranty
  • • Special clause: quantity variation up to 25% at contract placement and during currency
  • • Eligibility: bidder and OEM minimum three-year turnover; audited financials or CA certificate required
  • • Warranty/Support: on-site warranty to be specified in terms; post-installation training included
  • • Penalties/Delivery: extended delivery period calculation with a minimum of 30 days

Categories 1

SCANNER

Tender Overview

Maharashtra Social Justice And Special Assistance Department in Pune, Maharashtra invites bids for the procurement of a Scanner (V3) (Q2), including supply, installation, testing, commissioning, operator training, and statutory clearances. Estimated value is ₹10,277,800 with an EMD of ₹100,000. The scope allows a ±25% quantity variation during and after contract formation. The project emphasizes on-site delivery and post-installation support within a defined schedule. The award will consider both bidder and OEM turnover criteria. This is a procurement focusing on modern, duplex-capable document scanners to support departmental document handling at scale.

Technical Specifications & Requirements

  • Scanner Type
  • Maximum Scan Size
  • Maximum Optical Resolution (DPI)
  • Simplex Colour Scan Speed at 200 dpi (ppm) for Document Feeder
  • Duplex Colour Scan Speed (ipm) for Document Feeder
  • Duplex Scanning capability
  • Automatic Document Feeder (ADF) Tray Capacity at 75 GSM (sheets)
  • On Site Warranty (years)
  • Scope includes: Supply, Installation, Testing, Commissioning, Training of operators, and obtaining statutory clearances if required
  • Turnover criteria: bidder and OEM must meet minimum average annual turnover over the last 3 financial years as specified in the bid document
  • No BOQ items present; emphasis on compliance with performance, reliability, and post-sales service

Terms, Conditions & Eligibility

  • EMD: ₹100,000
  • Delivery flexibility: +/- 25% quantity; extended delivery time formula with minimum 30 days
  • Turnover criteria: 3-year average turnover for bidder and OEM; CA/certified audited balance sheets or CA certificate required
  • Scope of supply: including installation, testing, commissioning, operator training, and statutory clearances if applicable
  • Certificates must be uploaded; rejection if certificates/documents are missing
  • OEM bunch bids require OEM turnover criteria met for the primary product category
  • On-site warranty terms to be specified; penalties or SLA terms to be clarified
  • Notably, no BOQ items are listed, indicating a large equipment purchase with service components

Key Specifications

  • Scanner Type: (specified in tender) with duplex capability

  • Maximum Optical Resolution: (DPI) as per tender, e.g., 600x1200 or higher

  • Simplex Colour Scan Speed: provided in ppm for 200 dpi

  • Duplex Colour Scan Speed: provided in ipm for document feeder

  • ADF Tray Capacity: at 75 GSM (number of sheets)

  • Duplex Scanning: supported (yes/no) and compatible formats

  • On Site Warranty: duration in years (e.g., 1-3 years)

Terms & Conditions

  • Delivery quantity may vary ±25% with extended delivery time formula

  • Bidder must meet 3-year turnover criteria; provide audited statements or CA certificate

  • Scope covers supply, installation, testing, commissioning, training, and statutory clearances

Important Clauses

Payment Terms

Details not provided; expected to follow standard government terms with milestones on delivery, testing, and acceptance

Delivery Schedule

Delivery period starts from last date of original delivery order; extended time calculation based on quantity variation

Penalties/Liquidated Damages

Not explicitly stated; potential penalties to be defined in the final contract terms

Bidder Eligibility

  • Minimum 3 years of turnover history (bidder and OEM) over last 3 financial years

  • Audited financial statements or CA certificate required

  • OEM authorization for the Scanner model offered

Documents 4

GeM-Bidding-8984530.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Generic Scanner Type Sheet Fed
Generic Maximum Scan Size A4 and Legal, A4, Legal and A3, A4, Legal, A3 and A3+ Or higher
Performance Maximum Optical Resolution (in Dpi) 600, 1200, 2400, 4800 Or higher
Performance Simplex Colour Scan Speed at 200 dpi (in ppm) for Document Feeder 36 to 40, 41 to 45, 46 to 50, 51 to 60, 61 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160 Or higher
Performance Duplex Colour Scan Speed for document (in ipm) for Document Feeder 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180, 181 to 200, 201 to 220, 221 to 240, 241 to 260, 261 to 280 Or higher
Document Handling Duplex Scanning Yes Or higher
Document Handling Automatic Document Feeder (ADF) Tray Capacity at 75 GSM (in Number of sheets) 41 to 50, 51 to 100, 101 to 150, 151 to 200, 201 to 300, 301 to 500 Or higher
Certification On Site Warranty (in Years) 3 Or higher

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Audited financial statements or CA certificate showing turnover for last 3 years

4

CE / BIS / ISI / ISO certificates if applicable to scanner

5

OEM authorization/authorization letter for the offered scanner model

6

Technical bid documents demonstrating compliance to specified scanner features

7

Purchase order history or similar project references

8

EMD payment proof (₹100,000)

Corrigendum Updates

2 Updates
#1

Update

26-Feb-2026
#2

Update

26-Feb-2026

Extended Deadline

23-Mar-2026, 7:00 pm

Opening Date

23-Mar-2026, 7:30 pm

Frequently Asked Questions

Key insights about MAHARASHTRA tender market

How to bid for scanner tender in Pune Maharashtra 2026

Bidders should prepare GST, PAN, and audited turnover documents for last 3 years, plus OEM authorization for the scanner. Submit EMD of ₹100,000 and technical bid proving duplex scanning, ADF capacity, and on-site warranty. Ensure turnover criteria are met for both bidder and OEM and upload statutory certificates.

What documents are required for Maharashtra scanner procurement bid 2026

Required documents include GST certificate, PAN, audited financial statements or CA certificate showing 3-year turnover, OEM authorization, technical bid detailing scanner specifications (duplex speed, DPI, ADF capacity), EMD ₹100,000 proof, and proof of prior similar supply experience.

What are the technical specifications for the scanner in this tender

Mandatory specs include scanner type with duplex capability, maximum scan DPI, simplex colour speed at 200 dpi in ppm for feeder, duplex colour speed in ipm, duplex scanning, ADF tray capacity at 75 GSM, and on-site warranty duration. Compliance with these specs is essential for technical qualification.

When is the delivery timeline and quantity variation allowed for this scanner tender

Delivery may vary up to ±25% from bid quantity at contract placement and during currency. The extended delivery time calculation is (increased quantity/original quantity) × original delivery period, with a minimum of 30 days.

What is the EMD amount and its submission method for Pune scanner bid

EMD is ₹100,000. Submit via Demand Draft or online payment per tender guidelines. Ensure EMD submission accompanies the technical bid to avoid rejection and to meet basic eligibility criteria.

What are bidder and OEM turnover requirements for this scanner tender

Bidder must show minimum average annual turnover over the last 3 years as indicated in the bid document, with OEM turnover criteria also specified. If the bidder or OEM is under 3 years old, turnover is calculated from the date of constitution for completed years.

What accounting certificates prove turnover compliance for the scanner bid

Provide certified audited balance sheets or a CA/Cost Accountant certificate detailing turnover for the relevant period ending 31st March of the previous financial year. Ensure documents cover both bidder and OEM where applicable.

What is included in scope of supply for the Maharashtra scanner contract

Scope covers Supply, Installation, Testing, Commissioning of the scanners, training of operators, and providing statutory clearances if required. All costs must be included in the bid price.

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