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Indian Army Office Suite Software & OS Tender Jaipur Rajasthan 2026 – ISO 9001 Certified, Cloud Licensing

Bid Publish Date

13-Jun-2026, 1:38 pm

Bid End Date

16-Jun-2026, 2:00 pm

Value

₹2,65,000

Location

JAIPUR , RAJASTHAN
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Progress

Issue13-Jun-2026, 1:38 pm
AwardPending
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Quantity

52

Category

Operating System Software (V3)

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/ OEM requirements: ISO 9001 certified bidder or OEM; BIS/type test certificates and other product-specific approvals.
  • • Technical standards: ISO 9001, BIS license, type test certificates; material test certificate mandatory with delivery.
  • • Special clauses: 25% quantity variation right; extended delivery period rules with calculated time based on quantity changes.
  • • Eligibility: OEM turnover criteria over the last three financial years; audited statements or CA certificate required.
  • • Warranty/Support: Patches/bug fixes and version upgrades availability to be confirmed within OEM support period.
  • • Delivery/Installation: Supply, Installation, Testing and Commissioning included; cloud storage details to be specified in BOQ.

Categories 1

SOFTWARE

Tender Overview

The Indian Army, Department Of Military Affairs, seeks supply and installation of an Office Suite Package/Software and Operating System Software in Jaipur, Rajasthan. Estimated value is ₹265,000 with a scope including supply, installation, testing and commissioning. The tender requires a proprietary office suite with cloud licensing options and cloud storage provisions. A key differentiator is compliance with the purchaser's option clause permitting up to 25% quantity variation at contracted rates. Elevated emphasis on ISO 9001 certification and material test certificates marks the quality gate for bidders.

Technical Specifications & Requirements

Core items include:

  • Office Suite: Proprietary, with scope of license, cloud portability, and up to OEM-supported patches/updates (0–years of support to be specified).
  • Operating System Software: Related licensing and cloud storage components; cloud storage quantity in GB to be provided.
  • Certifications: ISO 9001 certification for bidder or OEM; BIS/type-test/approval certificates as per product specification; material test certificate to accompany delivery.
  • Financials: OEM turnover must meet minimum thresholds described in bid doc; audited balance sheets or CA certificates to be uploaded.
  • Additional: Delivery, installation, testing and commissioning included; emphasis on warranty/AMC terms where specified.

Terms & Eligibility

Crucial eligibility and terms include:

  • EMD/Deposit: Amount not specified in data; bidders must comply with standard EMD requirements and payment terms per buyer terms.
  • Turnover: OEM average turnover over the last three years; documents to be uploaded (audited balance sheets or CA certificate).
  • Delivery: Clause allowing up to 25% quantity variation; delivery start from last date of original delivery order and extended delivery time rules defined.
  • Certifications: ISO 9001 and other product-specific licenses; material test certificate required with supply; BIS/type-test certificates as applicable.
  • Scope: Bid price to include Supply, Installation, Testing and Commissioning of Goods; cloud licensing and portability considerations.

Key Specifications

  • Office Suite: Proprietary package with licensing options and cloud portability

  • Cloud Storage: GB capacity to be specified; license portability across platforms

  • Operating System Software: Licensing terms aligned with Office Suite ecosystem

  • Standards/Certifications: ISO 9001; BIS/type test; material test certificate

  • Performance: Patches, upgrades, and bug fixes during support period to be defined by OEM

  • Delivery Scope: Supply, Installation, Testing and Commissioning included

Terms & Conditions

  • 25% quantity variation permitted at contract award and during currency

  • Supply includes installation, testing and commissioning with full compliance

  • Mandatory ISO 9001 certification and BIS/type test certificates

Important Clauses

Payment Terms

Payment terms aligned with standard government procurement; EMD to be provided and terms for release of payment to be as per bid conditions.

Delivery Schedule

Delivery period starts from last date of original delivery order; extended period applies if option clause is exercised.

Penalties/Liquidated Damages

Penalties/LD clauses to be outlined in the bid document; adherence to delivery timelines is mandatory.

Bidder Eligibility

  • Must hold ISO 9001 certification (bidder or OEM)

  • Must provide BIS/type test certificates and material test certificates with bid

  • Must demonstrate OEM turnover meeting the minimum three-year average requirement

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

Office Suite Software (V3) (Q2) , Operating System Software (V3) (Q2)

Authority Records

MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT

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Documents 5

GeM-Bidding-9464989.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

CATALOG-Specification-2

CATALOG Specification

Other Documents

OTHER

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 2 Items

Item #1 Details

View Catalog
Category Specification Requirement
SCOPE OF LICENSE Types of License Perpetual, 1 year Subscription, 2 year Subscription, 3 year Subscription
SCOPE OF LICENSE Licensing Option User Based, Device Based
BASIC INFORMATION Offered Product are Commercial Edition, Academic Edition
OFFICE SUITE Proprietary Suite Microsoft 365, Polaris, Google Workspace, Zoho Workplace, Microsoft Office LTSC Standard, Microsoft Office LTSC Professional Plus, Microsoft Visio Standard 2024, Microsoft Visio LTSC Professional 2024, INP iOffice
OFFICE SUITE Office Suite Package/Software contains Word Processor (features- text editing and formatting, document structuring, spell check, templates, file export), Spreadsheet (features- formula calculations, data tables, cell formatting, Pivot Table/ Table, Charts and Graphs,Real time Collaboration,), Presentation software (features- Slide Templates, Text Formatting, Graphics Insertion,Multimedia support, Animation & Transition, Collaboration and sharing), Collaboration tool (features-Schedule meetings & Events,Video/ Audio Conferencing, Real time Document Co- Authoring/sharing), Note-Taking tool (features- create organize and share notes across devices), Email Management (features- send, and receive emails and manages contacts and Schedule Appointments & Events, Send Notifications & Reminders, Share & Sync Calendars), Publisher/Slides/Creator (features- Brochures, flyers, newsletters, and business card, layout and design tools), Access/App sheet (features- creating and managing relational databases with forms, queries, reports, and data entry automation), Data Integration, Engineering Layouts, Process Maps, Network Diagrams, Flowcharts, Platform for building AI-powered agent, Workflow and task automation platform
OFFICE SUITE Number of Years upto which support is available from OEM/Seller for Updation (Patches and Bug fixes) within support period (Hint: Choose 0 for no such support provided) 0, 1, 3, 5 Or higher
OFFICE SUITE Number of Years upto which support is available from OEM/Seller for Upgradation of version within support period(Hint: Choose 0 for no such support provided) 0, 1, 3, 5 Or higher
Cloud Storage Cloud Storage Provided (in GB) 100.0, 200.0 Or higher

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Required Documents

1

GST certificate

2

PAN card

3

Audited financial statements or CA certificate showing OEM turnover for last 3 years

4

ISO 9001 certificate (bidder or OEM)

5

BIS license and type test certificates

6

Material Test Certificate to accompany delivery

7

OEM authorization / channel partner certificate (if applicable)

8

Technical bid documents and any other product-specific certificates as prescribed

Frequently Asked Questions

Key insights about RAJASTHAN tender market

What documents are required for the Office Suite tender in Jaipur 2026?

Bidders must submit GST, PAN, audited turnover certificates, ISO 9001 certification, BIS/type test certificates, material test certificate with supply, OEM authorization if applicable, and technical bid documents. Ensure all certificates correspond to the offered Office Suite and OS software.

How to meet the ISO 9001 requirement for this tender in Rajasthan?

Provide ISO 9001 certification for either the bidder or the OEM of the Office Suite and OS software. Upload the certificate, scope of certification, and validity dates; ensure the certificate covers software development, licensing, and related services.

What is the scope of supply for the Indian Army software tender 2026?

Scope includes Supply, Installation, Testing and Commissioning of Office Suite and Operating System Software with cloud licensing and cloud storage provisions; ensure licenses are portable and include patches/bug-fix support if specified by OEM.

What is the delivery clause for quantity variation in this tender?

The purchaser may increase or decrease quantity up to 25% of bid quantity at contract placement and during currency, with delivery time calculated as (extra quantity/original quantity) × original period, minimum 30 days.

What are the key standards and certificates required for bid submission?

Mandatory ISO 9001; BIS license; type test certificates; material test certificate; OEM authorization; ensure all product-specific certificates are included with the bid submission.

When is the bid submission deadline for the Jaipur software tender 2026?

Deadline specifics are not included in the data provided; bidders should monitor the official procurement portal for final submission dates and arrange required EMD and documents accordingly.

What is the estimated value and required EMD for the Rajasthan software tender?

Estimated value is ₹265,000; EMD amount is not specified in the data; bidders must follow standard EMD requirements as per buyer terms and portal guidelines.

How to ensure cloud licensing and portability in the proposed Office Suite?

Confirm licensing options and cloud portability in the bid; specify cloud storage capacity in GB and ensure licensing permits cross-platform use, with compliance to OEM terms and delivery commitments.

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