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Indian Army Department Of Military Affairs Tender for Speakerbar, Conference Camera, HDMI Cables 2026

Bid Publish Date

06-Jul-2026, 5:36 pm

Bid End Date

17-Jul-2026, 6:00 pm

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Progress

Issue06-Jul-2026, 5:36 pm
AwardPending
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Quantity

5

Category

PEOPLELINK SPEAKERBAR

Bid Type

Two Packet Bid

Key Highlights

  • • SOLVENCY REQUIREMENT: ₹25 Lakh solvency certificate from a nationalized bank for 2025-26 and current year
  • • MINIMUM TURNOVER: ₹50 Lakh average annual turnover over the last 3 financial years
  • • WARRANTY: 24-month comprehensive warranty for entire equipment installed at buyer’s location
  • • OPTION CLAUSE: Purchase quantity can be increased up to 25% during contract, with extended delivery period rules
  • • DOCUMENTS: Mandatory technical specification compliance sheet and anti-blacklist undertaking required
  • • OEM/RESELLER: Bidder may bid directly or through authorized OEM/reseller; ensure compliance with OEM authorization if applicable
  • • STRICT NON-REJECTION: Bids missing certificates or required documents may be rejected
  • • DELIVERY: Delivery period linked to option clause; minimum 30 days extension if options exercised

Categories 4

CABLE CAMERA COMPUTER ACCESSORIES AUDIO VISUAL ACCESSORY

Tender Overview

The Indian Army, Department Of Military Affairs, seeks procurement of multimedia collaboration equipment including PEOPLELINK SPEAKERBAR, CONFERENCE CAMERA, HDMI CABLE 10 MTR, HDMI SPLITER, and USB EXTENTION CABLE 10 MTR. The scope covers five line items under a single tender with a 24-month warranty on installed equipment at the buyer’s location. Bidders must meet a minimum average annual turnover of ₹50 Lakh and provide a solvency certificate of ₹25 Lakh. An option clause allows purchase quantity adjustments up to 25% during and after contract execution. The tender emphasizes supplier compliance with technical specifications and post-award support. This is a government procurement by the Indian Army, ensuring standardized equipment for official conferencing needs, with compliance and anti-blacklist attestations required.

Technical Specifications & Requirements

  • Product names: PEOPLELINK SPEAKERBAR, CONFERENCE CAMERA, HDMI CABLE 10 MTR, HDMI SPLITTER, USB EXTENSION CABLE 10 MTR
  • Warranty: 24 months for entire installed equipment
  • Financial conditions: ₹50 Lakh average annual turnover (last 3 years); ₹25 Lakh solvency certificate in FY 2025-26 and current year
  • Compliance: bidder must submit technical specification compliance sheet and ensure items meet bid specifications
  • Quantity/delivery: Option to increase up to 25%; delivery period adjustments based on options with minimum 30 days additional time; exact delivery timelines not disclosed
  • Eligibility clauses: non-blacklist undertakings, supplier through OEM or authorized resellers, and required certificates uploaded with bid
  • Other: Generic ATC terms executed by the purchaser mandating compliance with bid terms and documentation

Terms, Conditions & Eligibility

  • EMD/solvency: Solvency certificate for ₹25 Lakh from a nationalized bank; no prior year acceptable
  • Turnover: Minimum average annual turnover of ₹50 Lakh over the last 3 financial years
  • Warranty: 24-month warranty covering all equipment at buyer location; no separate payments for repair during warranty
  • Documentation: Upload mandatory certificates and a technical specification compliance sheet
  • Anti-blacklist: Bidder must submit an undertaking on non-judicial stamp paper of ₹100 confirming no blacklisting
  • ATC compliance: Compliance with bid terms/ATCs and any corrigendum; ensure all documents are complete before submission

Key Specifications

  • Multimedia procurement consisting of SPEAKERBAR, CONFERENCE CAMERA, HDMI CABLE 10 MTR, HDMI SPLITTER, USB EXTENSION CABLE 10 MTR

  • Warranty: 24 months for complete installed system

  • Turnover: ₹50 Lakh average annual turnover over last 3 financial years

  • Solvency: ₹25 Lakh certificate from nationalized bank

  • Option clause: 25% quantity variation; delivery timelines adjust accordingly

  • Technical compliance: mandatory specification compliance sheet

Terms & Conditions

  • Key Term 1: 24-month warranty for installed equipment at buyer’s site

  • Key Term 2: Solvency certificate ₹25 Lakh from nationalized bank required

  • Key Term 3: Average annual turnover ₹50 Lakh; turnover proof via audited statements or CA certificate

Important Clauses

Payment Terms

Not specified in tender data; bidders should anticipate standard government terms and confirm with bid documents

Delivery Schedule

Delivery period can extend with option clause up to original delivery period; additional time calculation base: (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days

Penalties/Liquidated Damages

Not specified; implied integration with delivery schedule and warranty terms; confirm during bid clarification

Bidder Eligibility

  • Average turnover criteria ₹50 Lakh over last 3 financial years

  • Solvency certificate ₹25 Lakh from a nationalized bank (FY 2025-26 and current year)

  • No blacklisting; non-judicial stamp paper undertaking for compliance

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

PEOPLELINK SPEAKERBAR , CONFERENCE CAMERA , HDMI CABLE 10 MTR , HDMI SPLITER , USB AND EXTENTION CABLE 10 MTR

Authority Records

MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT

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Documents 4

GeM-Bidding-9564293.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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GEM

Bill of Quantities (BOQ) 5 Items Sign in for GEM prices

#1

PEOPLELINK SPEAKERBAR

PEOPLELINK SPEAKERBAR

1 pieces Delivery: 10 days
#2

CONFERENCE CAMERA

CONFERENCE CAMERA

1 pieces Delivery: 10 days
#3

HDMI CABLE 10 MTR

HDMI CABLE 10 MTR

1 pieces Delivery: 10 days
#4

HDMI SPLITER

HDMI SPLITER

1 pieces Delivery: 10 days
#5

USB AND EXTENTION CABLE 10 MTR

USB AND EXTENTION CABLE 10 MTR

1 pieces Delivery: 10 days

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Historical Data

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Audited financial statements or CA certificate showing turnover

4

Solvency certificate ₹25 Lakh from a nationalized bank

5

Technical specification compliance sheet

6

OEM authorization or reseller authorization (if applicable)

7

Declaration of non-blacklisting on non-judicial stamp paper

8

Proof of past performance or experience certificates

Frequently Asked Questions

How to bid for the speakerbar and conference equipment tender in India Army?

Bidders should prepare an eligible bid by ensuring a ₹25 Lakh solvency certificate, ₹50 Lakh average turnover, and submission of a technical specification compliance sheet. Include OEM authorization if applicable, anti-blacklist undertaking, and all required certificates as per ATC terms; complete upload of documents is mandatory.

What documents are required for the Indian Army multimedia tender in 2026?

Required documents include GST certificate, PAN card, audited financial statements or CA certificate showing turnover, solvency certificate ₹25 Lakh from a nationalized bank, technical specification compliance sheet, OEM/reseller authorizations, non-blacklist undertaking on ₹100 stamp paper, and any corrigendum certificates.

What are the warranty and eligibility terms for the procurement of conferencing equipment?

The warranty is 24 months for the entire installed system at the buyer’s site. Eligibility requires average annual turnover of ₹50 Lakh and solvency of ₹25 Lakh; bidders must not be blacklisted and must submit technical compliance documentation with the bid.

What is the 25% option clause in the Army tender for equipment?

The purchaser may increase order quantity up to 25% of bid quantity during contract, with proportional delivery time extension calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days; extended delivery aligns with extended quantity.

Which standards and certifications are required for the equipment bid in 2026?

Bidders must provide a technical specification compliance sheet and ensure items meet stated bid specifications. While explicit standards are not listed, compliance with OEM/AUTH and standard government documentation is mandatory; verify any additional corrigenda during submission.

When is the average turnover and solvency documentation due for submission?

Turnover must be demonstrated for the last three financial years ending 31 March; provide audited balance sheets or CA certificate. The solvency certificate for ₹25 Lakh should cover FY 2025-26 and the current year; ensure bank validity and official seal.

What is required to prove non-blacklisting for the Army bid in 2026?

Submit a stamp-paper undertaking (₹100) declaring no blacklisting by any government or private entity. Include organizational details and signatory authority; ensure the affidavit aligns with bid terms and ATCs for the government procurement.

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