Poly Carbonate Shield (MHA) (V2)
Northern Railway
NEW DELHI, DELHI
Posted:
4 August 2025
Closed:
18 August 2025
GEM
GEM
Police Department Kerala Polycarbonate Shield MHA (V2) Tender 2026 - QR Compliant, 3-Year Warranty
Bid Publish Date
03-Jul-2026, 11:27 am
Bid End Date
15-Jul-2026, 12:00 pm
EMD
₹35,000
Value
₹35,00,000
Location
THIRUVANANTHAPURAM , KERALA
Progress
Issue03-Jul-2026, 11:27 am
AwardPending
Quantity
3000
Bid Type
Two Packet Bid
Key Highlights
- • Exact product category: Polycarbonate Shield (MHA) Version 2 with MHA QR compliance
- • Delivery option: ±25% quantity adjustment; extended delivery period formula with minimum 30 days
- • Service Centre requirement: in-state presence; establishment within 30 days if absent
- • EMD requirement: ₹35,000 via Demand Draft payable in Thiruvananthapuram
- • Warranty: 3-year OEM warranty from final acceptance or after installation
- • Financial documentation: three-year turnover evidence via audited statements or CA certificate
- • No BOQ items; procurement focuses on shield devices meeting MHA QR standards
- • Payment/award terms contingent on submission of DD and documentary evidence
Categories
1
Tender Overview
The Kerala Police Department (Home Department Kerala) invites bids for Polycarbonate Shield (MHA) - Version 2, QR compliance, intended for police use within the state. Estimated value is ₹3,500,000 with an EMD of ₹35,000. The contract includes an option to increase or decrease quantity by up to 25% and to extend delivery time proportionally. The bid requires establishing a functional Service Centre in Kerala if not already present, with payment contingent on submission of evidence. Delivery and installation, if included, will follow the final order dates, with a 3-year warranty on supplied goods.
Technical Specifications & Requirements
- Product: Polycarbonate Shield (MHA) – V2, QR code compliant as per MHA standards
- Standards/Compliance: MHA QR compliance; warranty terms specify 3 years from final acceptance or post-installation (whichever occurs last)
- Delivery/Quantity: Option for ±25% quantity changes; extended delivery time calculated as (Additional quantity ÷ Original quantity) × Original delivery period, minimum 30 days
- Warranty/Support: 3-year OEM warranty; service centre requirements in Kerala; on-site vs carry-in warranty determined by product
- Financial/Submission: EMD ₹35,000 via DD payable to Assistant Inspector General of Police Procurement, Thiruvananthapuram; DD proof and hardcopy delivery within 5 days of bid end/opening
- BOQ: No items listed; procurement focused on shield devices with QR compliance
Terms, Conditions & Eligibility
- EMD: ₹35,000; DD payable to Assistant Inspector General of Police Procurement, Thiruvananthapuram; scanned DD and hardcopy submission within 5 days
- Turnover: Minimum average annual turnover as per bid document; audited balance sheets or CA certificate required for last three years
- Service Centre: Functional Centre in state; if not present, establish within 30 days of award; payment after documentary evidence
- Warranty: 3-year OEM warranty from acceptance; installation/commissioning if included; terms per AtC
- Payment: Terms defined in ATC; retain integrity with original delivery terms and extensions
Key Specifications
-
Product/service names: Polycarbonate Shield (MHA) V2 with QR compliance
-
Quantities/Value: Estimated value ₹3,500,000; EMD ₹35,000
-
Standards/Compliance: MHA QR compliance; warranty of 3 years
-
Delivery: Option to adjust quantity by ±25%; delivery period extended proportionally with minimum 30 days
-
Warranty/Support: 3-year OEM warranty; service center in-state for carry-in or on-site warranty as applicable
Terms & Conditions
-
EMD equal to ₹35,000; DD payable to AIGP Procurement, Thiruvananthapuram
-
Quantity flexibility up to 25% during contract; extended delivery period rules apply
-
3-year warranty from final acceptance or post-installation; service center in Kerala
Important Clauses
Payment Terms
EMD via Demand Draft ₹35,000; submit scanned DD with bid and deliver hardcopy within 5 days
Delivery Schedule
Delivery window may adjust by ±25%; extended time computed by (additional/original) × original period; minimum 30 days
Penalties/Liquidated Damages
LD details not explicitly provided; subject to ATC and contract terms
Bidder Eligibility
-
Functional service center in Kerala or plan to establish within 30 days of award
-
Demonstrated turnover as per bid requirements (last 3 years), with certified financials
-
Compliance with MHA QR standards for polycarbonate shields and warranty terms
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Poly Carbonate Shield (MHA) (V2) (Q2)
Authority Records
HOME DEPARTMENT
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Documents 5
GeM-Bidding-9553390.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Tender Results
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Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Specification | Conforming to Specification | MHA QR for Poly Carbonate Shield, issued by MHA vide NO. L.VII.2/2015-16-DA 5-Prov(PC Shield) MHA-Prov-I-2804 dated 21/12/2017 (Attached) |
| Specification | Seen and Understand MHA QR of Poly Carbonate Shield | Yes |
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Required Documents
1
GST registration certificate
2
PAN card
3
Audited financial statements or CA certificate for turnover (last 3 years)
4
EMD submission proof: Demand Draft ₹35,000 payable to Assistant Inspector General of Police Procurement, Thiruvananthapuram
5
Scanned copy of DD and hardcopy to be delivered within 5 days of bid end/opening
6
Technical bid documents confirming MHA QR compliant polycarbonate shield (V2)
7
OEM authorization certificates (if applicable)
8
Proof of functional/established service centre in Kerala (or plan to establish within 30 days)
Frequently Asked Questions
What are the eligibility criteria for polycarbonate shield tender in Kerala 2026?
Bidders must have a functional service center in Kerala or commit to establishing one within 30 days of award, provide 3-year turnover evidence via audited statements or CA certificate, and demonstrate compliance with MHA QR requirements for polycarbonate shields, plus the required EMD of ₹35,000 via DD payable to the AIGP Procurement, Thiruvananthapuram.
How to submit documents for the Kerala police shield bid 2026?
Submit GST and PAN, turnover proof for last 3 years, EMD DD ₹35,000, technical bid confirming QR-compliance, OEM authorizations if applicable, and service-center proof. Upload scanned DD with bid and deliver the hardcopy within 5 days after bid end/opening.
What are the technical specifications for MHA QR polycarbonate shield V2?
Shield must meet MHA QR compliance with polycarbonate material, version 2 design, and warranty coverage for 3 years from final acceptance. Exact dimensions and thickness are provided in the tender’s technical schedule; suppliers must confirm compatibility with QR scanning and security protocol requirements.
When is the delivery timeline for the Kerala shield procurement 2026?
Delivery timing allows an option to increase quantity by up to 25% with proportional extension; minimum delivery extension is 30 days. Original delivery period details are in contract; extended time begins after the last date of delivery order or extended period.
What is the EMD amount and payment method for this bid in Kerala?
EMD is ₹35,000 payable via Demand Draft in favor of Assistant Inspector General of Police Procurement, Thiruvananthapuram. Bid submission requires scanned proof of the DD and hardcopy delivery within 5 days of bid end/opening.
What warranty is provided with the polycarbonate shield purchase?
A 3-year OEM warranty applies from final acceptance or after successful installation/commissioning, whichever is later. Warranty terms are aligned with the ATC and supplier’s service commitments for Kerala locations.
What documents are mandatory for bid submission in Kerala shield tender?
Mandatory documents include GST, PAN, turnover proof for three years, EMD DD ₹35,000, technical bid affirming MRHA QR compliance, OEM authorizations, and Kerala service-center proof. Upload the scanned DD and submit the hardcopy within 5 days.
How does quantity variation affect delivery in this tender?
Quantity may vary by ±25% at order placement and during contract; the delivery period adjusts proportionally using (additional quantity ÷ original quantity) × original period, with a minimum of 30 days before extended delivery is complete.
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Documents 5
GeM-Bidding-9553390.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS