GEM

Hindustan Aeronautics Limited HAL High Back Executive Chair for HOD Procurement Kolkata West Bengal ISI? Not specified 2025

Bid Publish Date

05-Dec-2025, 2:10 pm

Bid End Date

26-Dec-2025, 9:00 pm

EMD

₹20,000

Progress

Issue05-Dec-2025, 2:10 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

64

Category

HIGH BACK EXECUTIVE CHAIR FOR HOD

Bid Type

Two Packet Bid

Key Highlights

  • • HAL requires 1 HIGH BACK EXECUTIVE CHAIR FOR HOD and 1 TABLE FOR HOD with Annexure-I specs
  • • EMD amount fixed at ₹20,000; DD accepted; online payments possible
  • • 50% quantity variation rights at order placement and during currency of contract
  • • GST handling: bidder bears GST; HAL will reimburse per actuals or applicable rates (whichever lower)
  • • Delivery and installation at HAL Kolkata address; onsite evaluation by technical committee possible
  • • Vendor code requires PAN, GSTIN, cancelled cheque, EFT mandate
  • • Invoicing to be in consignee name with HAL GSTIN; returnable within guidance
  • • BoQ includes 12 items though only 2 are specified here; Annexure-I governs specs

Categories 2

EXECUTIVE CHAIR CABINET

Tender Overview

Hindustan Aeronautics Limited (Department Of Defence Production) invites bids for essential HOD high back executive chair and HOD table, including additional staff seating and conference room furniture as per Annexure-I. The estimated contract scope includes 1 unit of HIGH BACK EXECUTIVE CHAIR FOR HOD and 1 unit of TABLE FOR HOD, with related furniture items comprising 12 BOQ entries across the schedule. Delivery and installation occur at HAL’s facility in Kolkata, West Bengal, with EMD ₹20,000. The buyer mandates GST compliance by bidders and reserves rights on quantity variation up to 50% per order, impacting delivery planning and pricing. Vendor code creation requires PAN, GSTIN, cancelled cheque, and EFT mandate. The ATC emphasizes price disclosure restrictions and bidder communications via HAL channels.

Technical Specifications & Requirements

  • Items listed: HIGH BACK EXECUTIVE CHAIR FOR HOD and TABLE FOR HOD, as per Annexure-I. No explicit technical specs published in the excerpt.
  • Delivery address: Hindustan Aeronautics Limited, 9 Topkhana Road, Barrackpore, North 24 Parganas, Kolkata, West Bengal.
  • EMD: ₹20,000 (DD acceptable; payee: Hindustan Aeronautics Limited, Barrackpore Division).
  • GST handling: bidder bears GST; HAL reimburses per actuals or applicable rates (whichever lower).
  • Payment/ invoicing: invoices in the consignee name with GSTIN; GST compliance required.
  • Evaluation: technical committee may visit vendor premises; price disclosure restricted in bid details.
  • Delivery window: option clause allows up to 50% quantity increase/decrease; delivery period alignment with last order date.

Terms, Conditions & Eligibility

  • EMD: ₹20,000 via Demand Draft or online transfer; must be submitted with bid.
  • Delivery & Installation: at HAL Kolkata; performance to satisfy Annexure-I standards.
  • Documentation: PAN, GSTIN, cancelled cheque, EFT mandate (bank-certified) required for vendor code; GST handling as per actuals.
  • Option Clause: quantity adjustments up to 50% during or after contract; delivery period recalculated accordingly, minimum 30 days.
  • Invoicing: invoice must reflect consignee name and HAL GSTIN; compliance with GST provisions.
  • Evaluation: technical visit possible; price disclosure restricted; contact via specified HAL emails for clarifications.

Key Specifications

  • HIGH BACK EXECUTIVE CHAIR FOR HOD, TABLE FOR HOD: per Annexure-I

  • Delivery location: HAL Kolkata, West Bengal; installation included

  • EMD: ₹20,000 via DD or online

  • GST handling: bidder bears GST; reimbursement as per actuals or applicable rates

  • Delivery/option clause: up to 50% quantity variation with revised delivery period

Terms & Conditions

  • EMD of ₹20,000; DD or online payment acceptable

  • 50% quantity variation rights; delivery period adjusted accordingly

  • Invoicing: consignee name with HAL GSTIN; GST applicable as per laws

Important Clauses

Payment Terms

GST handling by bidder; reimbursement as actuals or lower rates; invoicing in consignee name with HAL GSTIN

Delivery Schedule

Delivery and installation at HAL Kolkata; option clause permits 50% quantity variation with adjusted delivery period

Penalties/Liquidated Damages

Not explicitly provided in excerpt; references delivery timelines and compliance

Bidder Eligibility

  • Must provide PAN, GSTIN and EFT mandate

  • Must meet HAL delivery at Kolkata address and comply with Annexure-I

  • Must comply with 50% quantity variation option and associated delivery recalculation

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Bill of Quantities (BOQ) 12 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 HIGH BACK EXECUTIVE CHAIR FOR HOD HIGH BACK EXECUTIVE CHAIR FOR HOD_ As per Technical Specification Annexure-I 1 pieces smstore@2025 30
2 TABLE FOR HOD TABLE FOR HOD_As per Technical Specification Annexure-I 1 pieces smstore@2025 30
3 OFFICERS TABLE OFFICERS TABLE_ As per Technical Specification Annexure-I 7 pieces smstore@2025 30
4 OFFICERS CHAIR OFFICERS CHAIR_ As per Technical Specification Annexure-I 7 pieces smstore@2025 30
5 TABLE FOR OTHER STAFFS TABLE FOR OTHER STAFFS_ As per Technical Specification Annexure-I 5 pieces smstore@2025 30
6 CHAIR _OTHER STAFFS CHAIR (OTHER STAFFS)_ As per Technical Specification Annexure-I 5 pieces smstore@2025 30
7 VISITORS CHAIR FOR HOD ROOM VISITORS CHAIR FOR HOD ROOM_ As per Technical Specification Annexure-I 4 pieces smstore@2025 30
8 VISITORS CHAIR_ MIDBACK CHAIR OF HEIGHT VISITORS CHAIR_ MIDBACK CHAIR OF HEIGHT_ As per Technical Specification Annexure-I 14 pieces smstore@2025 30
9 CONFERENCE ROOM TABLE CONFERENCE ROOM TABLE_ As per Technical Specification Annexure-I 1 pieces smstore@2025 30
10 CONFERENCE ROOM CHAIR FOR HOD CONFERENCE ROOM CHAIR FOR HOD _ As per Technical Specification Annexure-I 1 pieces smstore@2025 30
11 CONFERENCE ROOM CHAIR FOR OTHERS CONFERENCE ROOM CHAIR FOR OTHERS_ As per Technical Specification Annexure-I 10 pieces smstore@2025 30
12 CABINET CABINET_ As per Technical Specification Annexure-I 8 pieces smstore@2025 30

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Required Documents

1

PAN Card copy

2

GSTIN certificate copy

3

Cancelled cheque copy

4

EFT mandate copy certified by bank

5

Vendor code creation supporting documents

6

Any OEM authorization (if applicable)

Frequently Asked Questions

What documents are required for HAL furniture tender in Kolkata 2025?

Bidders must submit PAN, GSTIN, cancelled cheque, and EFT mandate with bid for vendor code creation; include GST registration proof and bank certification. Additional OEM permissions may be needed if applicable. Ensure these documents are uploaded with bid and hard copies delivered within 5 days of bid end date.

How is the EMD amount of ₹20,000 submitted for HAL tender 2025?

Submit ₹20,000 via Demand Draft payable to Hindustan Aeronautics Limited, Barrackpore Division, or an online transfer. Upload scanned proof of the DD with the bid and send the physical hard copy within 5 days of bid end date. EMD secures bid validity during evaluation.

What is the delivery location for HAL HOD furniture tender in West Bengal?

Delivery and installation are at Hindustan Aeronautics Limited, 9 Topkhana Road, Barrackpore, Kolkata, West Bengal 700120. Tender clauses allow adjustments via the 50% quantity variation option; installation may involve on-site checks by HAL technical committee.

What are the price disclosure rules for HAL tender in Kolkata?

Price disclosures must be confined to the financial bid for HAL GeM portal submissions; disclosure outside the bid may lead to rejection. Ensure the total price with GST is clearly stated in the financial bid per HAL ATC guidelines.

What are the key eligibility criteria for HAL HOD furniture bid 2025?

Eligibility includes valid PAN and GSTIN, a completed EFT mandate, ability to deliver to Kolkata address, and compliance with Annexure-I technical specs. Vendors should be prepared for potential site evaluation by HAL technical committee and adhere to 50% quantity variation terms.

When is the HAL furniture bid deadline and how to bid?

Bid deadlines are not specified in this extract; interested suppliers should monitor HAL procurement notices and GeM portal updates. Prepare required documents (PAN, GSTIN, EFT mandate) and be ready for on-site evaluation; ensure compliance with Annexure-I and option clause terms.

What standards and certifications are required for HAL HOD furniture?

The excerpt references Annexure-I but does not state explicit standards. Bidders should anticipate ISI/ISO-like furniture standards and provide manufacturer warranties, GMP-like quality, and on-site installation validation per HAL requirements; confirm with HAL emails for clarifications.

What is the significance of the 50% option clause in HAL tender 2025?

The Purchaser may increase or decrease order quantity by up to 50%; additional delivery time is calculated as (additional quantity / original quantity) × original delivery period, with a minimum of 30 days. Vendors must align production and delivery plans accordingly.

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