NTPC Limited Security Equipment Tender India - VibroSys/BHEL OEM Interchangeability 12 Month Warranty 2025
Ntpc Limited
Posted:
6 December 2025
Closed:
16 December 2025
GEM
GEM
NTPC Limited Goods Supply Tender BHEL OEM; FOB Destination; 12-18 Month Warranty; 25% Quantity Option 2026
Progress
Issue13-Jul-2026, 12:23 pm
AwardPending
Quantity
1
Bid Type
Two Packet Bid
Key Highlights
- • OEM requirement: BHARAT HEAVY ELECTRICALS LTD as only accepted OEM per ATC
- • Price basis: firm price including PF, Freight, Insurance, GST; FOB Destination Site
- • Warranty: 12 months from installation/first use or 18 months from dispatch
- • Quantity variation: up to 25% increase/decrease during contract
- • Interchangeability: spares must fit existing equipment; no separate certificate required
- • Post-sale support: India-based registered office for after-sales service
- • Inspection: as per ATC/CPG-3 guidelines; mandatory documentation
- • Documentation: mandatory certificates and OEM authorization for bid submission
Tender Overview
NTPC Limited invites bids for the supply of goods under a fixed price, FOB destination contract. The ATC requires that the OEM be BHARAT HEAVY ELECTRICALS LTD with Indian presence for after-sales support. The scope is limited to the supply of goods, with optional quantity adjustments up to 25% during contract execution. Warranty provisions specify 12 months from installation/first use or 18 months from dispatch (whichever is earlier). The price basis includes all components (PF, freight, insurance, GST). Bidders must comply with the OEM requirement and delivery terms.
Technical Specifications & Requirements
- OEM constraint: BHEL as the permissible OEM; other vendors rejected per ATC.
- Price basis: Unit basic price inclusive of PF, freight, insurance, GST, and all charges; FOB Destination Site.
- Warranty: 12 months from installation/first use or 18 months from dispatch, whichever earlier.
- Interchangeability: Spares must fit existing equipment with no mismatch; no separate certificate required.
- Delivery window: Delivery period linked to original delivery order; option to extend with calculated time formula.
- Documentation: Upload required certificates/documents; OEM authorization and Indian service support certificate requested.
- Delivery location: Destination site in India; actual site delivery period to be specified at purchase order.
- Inspection: Noted in ATC; inspection procedures apply as per CPG-3 C&M-PUR-ST-GEM.
Terms & Eligibility
- Quantity variation: Up to 25% increase/decrease during contract and currency of contract.
- Scope: Bid price to include all cost components; only supply of goods.
- Warranty/GUARANTEE:147 months? (see ATC) terms binding on supplier; no separate certificate required.
- Export/Import: Not applicable; OEM must have registered Indian after-sales presence.
- Eligibility documents: Upload required certificates; ensure OEM authorization is present.
- Penalties/Delivery: Delivery time linked to order date; extended time formula applies; bidder compliance mandatory.
Key Specifications
-
OEM: BHARAT HEAVY ELECTRICALS LTD (only allowed)
-
Price basis: unit basic price inclusive of PF, Freight, Insurance, GST; FOB Destination
-
Warranty: 12 months from installation/first use or 18 months from dispatch
-
Interchangeability: spares must be interchangeable with existing components
-
Delivery: option to increase quantity by 25%; delivery period calculated as (Additional/Original) × Original period with minimum 30 days
-
Inspection: per ATC clause; no separate certificate for fitment/interchangeability
-
Documentation: mandatory uploads of required certificates and OEM authorization
Terms & Conditions
-
Quantity variation up to 25% during contract and currency of contract
-
FOB Destination Site pricing inclusive of all charges
-
12-month warranty from installation or 18 months from dispatch
-
OEM must be BHARAT HEAVY ELECTRICALS LTD; Indian after-sales support
-
Interchangeability of spares with existing components; no separate certificate
-
Mandatory documentation and certificate uploads; ATC-compliant submission
Important Clauses
Payment Terms
Price to be firm till delivery; payment terms aligned with FOB Destination and no separate warranty certificate required
Delivery Schedule
Delivery period starts after final order; option to extend with calculated additional time, minimum 30 days
Penalties/Liquidated Damages
ATC mentions standard penalties for delays as per contract terms; not explicitly quantified here
Bidder Eligibility
-
Must quote firm price inclusive of all charges and meet FOB Destination terms
-
OEM authorization confirming BHARAT HEAVY ELECTRICALS LTD as the only accepted supplier
-
Indian registered after-sales support capability
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
M9598906035
Payment Timelines
Payments shall be made to the Seller within 30 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
180
Delivery Locations
1
Delivery Cities
Kokrajhar
Delivery Pincodes
783369
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Siddharth Kumar Sarkar | 783369,Bongaigaon Thermal Power Project PO Salakati, Dist Kokrajhar 783369 Salakati GST NO 18AAACN0255D1ZX | Kokrajhar | Assam | 783369 | 1 | 180 | - |
Authority Records
MINISTRY OF POWER
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Documents 8
GeM-Bidding-9566649.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Technical Specification/Buyer Specification Document
TECHNICAL
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Historical Data
Required Documents
1
GST registration certificate
2
Permanent Account Number (PAN) card
3
Experience certificates for similar supply contracts
4
Financial statements (latest audited)
5
EMD/Security deposit documentation (as applicable)
6
Technical bid documents and compliance certificates
7
OEM authorization confirming BHARAT HEAVY ELECTRICALS LTD as OEM in India
8
Any other certificates specified in ATC/ATC corrigendum
Frequently Asked Questions
How to bid for the NTPC goods supply tender with BHEL OEM in India?
Bidders must submit firm pricing inclusive of PF, freight, insurance, GST, and all charges on a FOB Destination basis. Provide OEM authorization for BHARAT HEAVY ELECTRICALS LTD, Indian after-sales support details, and documentation as per ATC. Ensure installation/dispatch warranty terms are acknowledged and accepted.
What documents are required for NTPC supplier eligibility in this tender?
Submit GST registration, PAN, latest audited financial statements, experience certificates for similar supply contracts, EMD documentation, OEM authorization confirming BHEL as OEM, and technical compliance certificates. Upload any site-specific certificates requested in ATC and Corrigendum.
What is the warranty period and when does it start for this NTPC tender?
Warranty is 12 months from installation/first use or 18 months from dispatch, whichever occurs earlier. No separate warranty certificate is required; warranty terms are binding on the supplier per ATC. Ensure installation timing aligns with contract delivery schedule.
What is the quantity variation allowed under this NTPC contract?
Quantity may be increased or decreased by up to 25% of the bid quantity at the time of placement and during the currency of the contract, with delivery time adjusted using the specified formula and a minimum of 30 days.
Which OEM is accepted for this NTPC supply tender and what is required?
Only BHARAT HEAVY ELECTRICALS LTD is accepted as the OEM per ATC. Submit OEM authorization and confirm Indian registered office for after-sales support; non-compliance leads to bid rejection.
What are the delivery terms and payment conditions in this NTPC bid?
Prices are firm till completion with FOB Destination site delivery. Payment terms are aligned to the contract; ensure unit basic price includes all charges. Delivery timing follows order dates, with potential extension as per the option clause.
What are the critical technical requirements for interchangeability in this tender?
Spare parts must be interchangeable with existing components and fit without mismatches; no separate fitment certificate is required. Ensure spare compatibility is demonstrated during delivery and installation per ATC.
How does NTPC handle inspection and certificates for this tender?
Inspection follows the ATC CPG-3 guidelines. Upload all required certificates/documents, including OEM authorization; if a certificate is not provided, bids may be rejected per ATC terms.
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Documents 8
GeM-Bidding-9566649.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Technical Specification/Buyer Specification Document
TECHNICAL
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS