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Indian Air Force Annual Maintenance Service Tender for Desktops, Laptops and UPS (KVA variants) in India 2026

Bid Publish Date

18-Jun-2026, 10:57 am

Bid End Date

29-Jun-2026, 11:00 am

Location

SAHARANPUR , UTTAR PRADESH
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Progress

Issue18-Jun-2026, 10:57 am
AwardPending
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Quantity

485

Bid Type

Two Packet Bid

Key Highlights

  • • Explicit 25% scope variation allowed for lumpsum service contracts
  • • Non-sub-contracting clause requires prior written consent from buyer
  • • Contractual joint and several liability for assignees or subcontractors
  • • UPS categories covered: 1 KVA offline, 2 KVA online, 5 KVA online, 10 KVA online
  • • No BOQ items or explicit EMD/value disclosed in data
  • • Defense procurement context with security/compliance implications
  • • ATC document uploaded by buyer; details not included here
  • • Location unspecified; KBS sites referenced under Indian Air Force procurement

Tender Overview

Organization: Indian Air Force; Procurement: Annual Maintenance Service for Desktops, Laptops and Peripherals including UPS (Offline 1 KVA), UPS (Online 2 KVA), UPS (Online 5 KVA), and UPS (Online 10 KVA) at KBS locations. No BOQ items listed; estimated value not disclosed. Scope covers multi-VAUPS configurations and standard IT peripherals maintenance. The tender emphasizes replacement or repair of UPS and associated desktops/laptops within IAF premises, with potential for quantity adjustments per contract terms. No start/end dates published. Unique clauses include flexible quantity/duration adjustment up to 25% and non-sub-contracting constraints.

  • This tender targets service providers with AMC capabilities for IT hardware and power protection systems.
  • Key differentiator: explicit 25% contract scope variability and joint liability on contractors.
  • Notable context: security-sensitive environment requiring compliant service delivery within military infrastructure.

Technical Specifications & Requirements

  • Product/Service: Annual Maintenance Service for Desktops, Laptops, Peripherals and UPS systems at multiple KVA ratings.
  • Items: UPS configurations of 1 KVA (Offline), 2 KVA (Online), 5 KVA (Online), and 10 KVA (Online); target location: IAF/KBS network.
  • Specifications: No detailed technical specs or performance criteria provided; no BOQ entries; no explicit EMD or value published.
  • Delivery/Support: AMC service with on-site maintenance likely; vendor must align with local security requirements for defense setups.
  • Experience/Compliance: General eligibility terms implied; no explicit standards listed in available data.

Terms, Conditions & Eligibility

  • EMD: Not disclosed in available data.
  • Assignment/Sub-contracting: Prohibited without prior written consent of buyer; joint and several liability with assignee/sub-contractor.
  • Quantity/Duration Variation: Buyer may increase/decrease up to 25% at contract issue and afterwards.
  • Payment Terms: Not specified in provided information.
  • Documentation: Not specified; terms indicate standard procurement practices apply.
  • Warranty/Penalties: Not specified; ATC document referenced but not accessible here.
  • Start/End: Dates not published; scope hinges on AMC terms and IAF procurement process.

Key Specifications

  • Annual Maintenance Service for Desktops, Laptops and Peripherals with UPS protection

  • UPS options: 1 KVA Offline, 2 KVA Online, 5 KVA Online, 10 KVA Online

  • No published BOQ items or exact quantity; scope subject to 25% variation

  • Security-sensitive deployment at IAF/KBS locations requiring compliant service delivery

  • No explicit standards (IS/ISO) listed in available data; ATC implies additional terms

Terms & Conditions

  • 25% quantity/duration flexibility at contract issue and post-issuance

  • Assignment or sub-contracting requires prior written consent and maintains joint liability

  • EMD/financial documents and OEM authorizations likely required; specific amounts not disclosed

Important Clauses

Payment Terms

Not specified in available data; bidders should expect standard defense procurement terms per ATC

Delivery Schedule

Not published; AMC likely requires on-site maintenance within defined response times per IAF norms

Penalties/Liquidated Damages

Not detailed in available information; ATC may include LD provisions linked to service performance

Bidder Eligibility

  • Experience in AMC for IT hardware and UPS systems

  • Capability to operate within defense/security environments

  • Financial stability evidenced by turnover/financial statements

Additional Tender Data

Commercial Details

Tender Category

Service

Bid To RA

No

Bid To RA Enabled

Yes

Item Category

Annual Maintenance Service - Desktops, Laptops and Peripherals - UPS( Offline 1 KVA); KBS , Annual Maintenance Service - Desktops, Laptops and Peripherals - UPS (Online 2 KVA); KBS , Annual Maintenance Service - Desktops, Laptops and Peripherals - UPS (Online 5 KVA); KBS , Annual Maintenance Service - Desktops, Laptops and Peripherals - UPS (Online 10 KVA); KBS

Authority Records

MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT

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Documents 3

GeM-Bidding-9469401.pdf

Main Document

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Historical Data

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for AMC of IT hardware and UPS systems

4

Financial statements or turnover proof

5

EMD or security deposit as per procurement terms

6

Technical bid documents and OEM authorizations (if applicable)

7

Any compliance certificates relevant to defense/IT service delivery

Frequently Asked Questions

How to bid for the IAF UPS maintenance tender in India 2026

Bidders should prepare AMC capabilities for Desktops, Laptops, and UPS systems across 1, 2, 5, and 10 KVA. Ensure OEM authorizations, GST, PAN, and financial statements are ready. Expect 25% scope variation and need for prior consent for subcontracting; ATC terms govern submission.

What documents are required for IAF AMC procurement bid 2026

Submit GST certificate, PAN, experience certificates for IT hardware/UPS AMC, financial statements, EMD/security deposit, technical compliance documents, and OEM authorizations. Ensure alignment with defense procurement norms and the ATC terms referenced by the buyer.

What UPS capacities are included in the IAF maintenance contract

The contract covers 1 KVA Offline, 2 KVA Online, 5 KVA Online, and 10 KVA Online UPS configurations. Vendors must demonstrate service readiness for multiple KVA tiers across KBS sites and ensure rapid response for on-site maintenance.

What are the key eligibility criteria for IAF IT AMC tender

Eligible bidders should show experience in similar AMC projects for IT hardware and UPS devices, financial stability, and ability to operate within defense environments. Priority is given to firms with OEM authorizations and compliance capabilities for military installations.

When is the delivery/response deadline for IAF AMC tender

Exact submission deadlines are not published in the available data. Prospective bidders should monitor the official defense procurement portal and ATC document for the precise bid submission timeline and required response windows.

What standards or certifications are required for the IAF bid

No explicit standards are listed in the current data. Bidders should anticipate typical defense AMC expectations, including OEM certifications, GST/PAN compliance, and any ATC-specified fire, safety, or security standards applicable to IT maintenance in military facilities.

How to handle contract quantity variation in IAF tender

The buyer reserves the right to adjust contract quantity or duration by up to 25%. Bidders must accept revised scope, and the service provider may adjust staffing, spares, and scheduling accordingly to maintain service continuity.

What is the role of the ATC document in this tender

The ATC document contains buyer-specific terms and conditions not fully disclosed here. Bidders should review the uploaded ATC for binding clauses, sub-contracting controls, and any unique performance or security obligations before bid submission.

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