Indian Army Recruitment / Examination Software Tender Darjeeling West Bengal 2026 - Design Approval & Supply Terms
Indian Army
DARJEELING, WEST BENGAL
Posted:
1 July 2026
Closed:
6 July 2026
GEM
GEM
Indian Army Recruitment/Examination Software Tender Jalpaiguri West Bengal 734006 2026
Bid Publish Date
04-Jul-2026, 7:56 pm
Bid End Date
14-Jul-2026, 8:00 pm
Location
Progress
Issue04-Jul-2026, 7:56 pm
AwardPending
Quantity
1
Bid Type
Two Packet Bid
Key Highlights
- • Location-based tender in Jalpaiguri, West Bengal for recruitment/examination software
- • OEM licensing policy and platform type requirements to be confirmed
- • Hosting/deployment environment and training options included in licensing scope
- • 25% quantity variation allowed during contracting and currency of contract
- • Delivery period calculations tied to last date of original & extended orders
Categories
2
Tender Overview
The Indian Army, Department Of Military Affairs, invites bids for a Recruitment/Examination Software solution to be deployed in Jalpaiguri, West Bengal 734006. The scope encompasses software licensing, platform deployment, hosting options, OEM support, and training provisions, with license duration and exact licence scope pending clarification. The procurement is location-specific and targets a compliant, OEM-backed software suite installed and operated within government arrangements. A key differentiator is the option clause allowing quantity adjustments up to 25% at contract award and during the contract period, with delivery timelines tied to original and extended orders. This tender demands clear alignment with OEM licensing policies and deployment conditions to meet security and operational requirements. Unique aspects include the emphasis on a structured licensing framework and post-sale support coverage, with training provisions potentially included within the supply scope.
Technical Specifications & Requirements
- Organization: Indian Army, Department Of Military Affairs
- Location: Jalpaiguri, West Bengal 734006
- Product/Service: Recruitment/Examination Software
- Licence Scope: Categories and duration to be confirmed; OEM licensing policy and platform type to be defined
- Deployment: Hosting environment and installation scope to be clarified
- Support: OEM support duration for patches, bug fixes, and version upgrades to be specified
- Training: Number of training days to be confirmed; training options may be part of the contract
- General Terms: Option clause permits ±25% quantity variation; delivery period calculations reference original and extended orders; minimum 30 days if additional time is exercised
- BOQ: No items listed; total quantity remains undefined
Terms, Conditions & Eligibility
- Option Clause: Purchaser may modify quantity by ±25% at contract placement and during contract currency at contracted rates
- Delivery Timing: Additional time calculation follows (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days
- Delivery Extensions: Extension allowed up to the original delivery period while exercising the option
- Compliance: Bidders must adhere to the stated option and delivery terms
- Documents: GST, PAN, experience credentials, and OEM authorizations to be submitted per Terms and Conditions
- EMD/Payment: Details not specified; bidders should monitor seller terms for deposits and payment terms
Key Specifications
-
Recruitment/Examination Software with OEM backing
-
Licence scope and duration to be defined
-
Hosting environment and deployment option to be defined
-
Platform type and provisioning details to be confirmed
-
Training options and number of training days to be confirmed
-
Number of years for OEM support (patches/bug fixes) and version upgrades to be confirmed
-
Option clause allows ±25% quantity variation during contract and extended delivery period
-
Delivery schedule anchored to last date of original delivery order
Terms & Conditions
-
Option Clause: +/-25% quantity at contract and during currency
-
Delivery period adjustments based on original and extended orders
-
EMD, GST, PAN, and OEM authorisation submission required
Important Clauses
Payment Terms
Details on payment terms, including deposit, milestones, and final payment, are to be clarified by the buyer
Delivery Schedule
Delivery period commences from the last date of the original delivery order; extended periods consider additional quantity
Penalties/Liquidated Damages
Penalties or LD terms are not specified here and will be provided in the final tender documents
Bidder Eligibility
-
Experience in delivering recruitment/examination software to government or defence sectors
-
Demonstrated capability to provide OEM-backed licensing and deployment
-
Financial stability with verifiable statements and GST compliance
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Recruitment / Examination Software (Q2)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
JALPAIGURI
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | JALPAIGURI | JALPAIGURI | - | - | 1 | 15 | - |
Authority Records
MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENTINDIAN ARMY
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Documents 3
GeM-Bidding-9561915.pdf
Main Document
GeM Category Specification
GEM_CATEGORY_SPECIFICATION
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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(Historical Results)
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Tender Results
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Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| BASIC INFORMATION | Category | Recruitment Software |
| BASIC INFORMATION | Components of the offered product | Miscellaneous |
| SCOPE OF LICENCE | Types of Licence | Perpetual |
| SCOPE OF LICENCE | Duration of Subscription (in months) (Hint :- Select '0' if not applicable)" | 12.0 - 60.0 Or higher |
| SCOPE OF LICENCE | OEM Licensing policy | Per Named User/User |
| SCOPE OF LICENCE | Scope of Installation | Installation |
| SCOPE OF LICENCE | Platform type | LAN Based |
| SCOPE OF LICENCE | Hosting Enviroment/ Deployment Option | On Premises |
| SCOPE OF LICENCE | The offered product have support from OEM for | NA |
| SCOPE OF LICENCE | Number of Years for OEM support for updation (Patches and Bug fixes) is included in the scope of supply (Hint :- Select '0' if not applicable) | 1.0 - 5.0 Or higher |
| SCOPE OF LICENCE | Number of Years for OEM support for Upgradation of version is included in the scope of supply (Hint :- Select '0' if not applicable) | 1.0 - 5.0 Or higher |
| SCOPE OF LICENCE | Training Options | Training Material |
| SCOPE OF LICENCE | No of days Training Provided (Hint :- Select '0' if not applicable) | 0.0 - 10.0 Or higher |
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Historical Data
Required Documents
1
GST certificate
2
PAN card
3
Experience certificates for similar software procurements
4
Financial statements or proofs of financial capability
5
EMD documents (amount and mode to be confirmed)
6
Technical bid documents and OEM authorization letters
7
Any certifications related to software security/compliance
Frequently Asked Questions
Key insights about WEST BENGAL tender market
How to bid for recruitment software tender in Jalpaiguri 2026
Bidders should review the Terms and Conditions for option-based quantity changes up to 25%, prepare OEM authorization letters, and submit GST, PAN, and financial documents. Ensure hosting and deployment terms align with Department of Military Affairs requirements and provide training plan with delivery schedule.
What documents are required for Army software procurement in West Bengal
Submit GST certificate, PAN card, experience certificates for similar procurements, financial statements, EMD documents, OEM authorization letters, and technical bid. Ensure all documents are valid and correspond to the tender's licensing and deployment expectations.
What are the licensing and platform requirements for this Army tender
Licensing scope and platform type are to be defined. Bidders should provide OEM licensing policy details, hosting environment, and installation scope. Ensure the proposed solution includes platform-agnostic deployment and security-compliant hosting suitable for government use.
How is delivery time calculated under the option clause in this tender
Delivery time follows (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. The buyer may extend delivery within the original period when exercising the option clause, affecting overall timeline.
What is required for OEM support and upgrades in this procurement
Provide exact durations for OEM support for patches, bug fixes, and version upgrades. Include years included in the supply scope and any renewal terms, with clear linkage to the delivery and payment milestones.
When will the final licensing and deployment terms be clarified
Final terms will be communicated in the buyer's terms and conditions and tender addenda. Bidders should prepare multiple licensing scenarios, hosting options, and training plans to adapt to the confirmed specifications.
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Documents 3
GeM-Bidding-9561915.pdf
Main Document
GeM Category Specification
GEM_CATEGORY_SPECIFICATION
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS