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Sports Department Uttar Pradesh Tours and Travel Service Tender Saharanpur 3-Star Hotels GMP ISO 2026

Bid Publish Date

10-Jul-2026, 8:33 am

Bid End Date

21-Jul-2026, 9:00 am

Value

₹2,25,000

Location

SAHARANPUR , UTTAR PRADESH
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Progress

Issue10-Jul-2026, 8:33 am
AwardPending
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Quantity

300

Bid Type

Two Packet Bid

Categories 1

DIAL GAUGE

Tender Overview

The invitation comes from the Uttar Pradesh Sports Department for a hotel stay service contract in Saharanpur, aimed at organizing domestic lodging for sanctioned events. The estimated contract value is ₹225,000 with a mandatory minimum hotel rating of 3 stars or higher. Bidders must provide GMP and ISO certifications, alongside valid GST and corporate documents. The buyer allows a 25% scope/duration variation and requires delivery/installation at the Dr. Bheemrao Ambedkar Sports Stadium, Saharanpur. Notable differentiators include brand compliance and pre-submission affidavits confirming no blacklisting. This tender emphasizes compliant, reliable lodging providers capable of meeting event housing needs in Uttar Pradesh.

Technical Specifications & Requirements

  • Product/Service: Hotel stay services for sports department events in Saharanpur, Uttar Pradesh
  • Estimated Value: ₹225,000; EMD: ₹10,000 (EMD submission via Demand Draft or Banker’s Cheque)
  • Standards/Certifications: GMP certificate, ISO certificate required; GST return and last 3 years’ ITR submitted; last 3 years’ GST returns
  • Vendor Experience: 3+ years in organizing or supplying hotel accommodations for government or sports events; address must be in consignee state
  • Delivery/Location Details: Delivery at DR. BHEEMRAO AMBEDKAR SPORTS STADIUM, SAHARANPUR; hotel stay during the event period
  • Bid Documentation: DD/BC submission details, hardcopy delivery within 5 days of bid opening; 3-star+ rating mandatory

Terms, Conditions & Eligibility

  • EMD: ₹10,000 via DD or Banker’s Cheque payable to the respective authority; online DD/BC proof required
  • Booking Flexibility: Option clause allows up to 25% increase/decrease in quantity or duration
  • Warranty/Compliance: GMP and ISO certifications mandatory; affidavit of non-blacklisting; last 3 years’ ITR and GST returns
  • Submission Requirements: Bidder address must be in consignee state; affidavit on firm letterhead; ensure hardcopy delivery within 5 days of bid end/opening; hotel supplier must be 3-star rated or higher

Key Specifications

  • Hotel stay service for events in Saharanpur, UP

  • Minimum hotel rating: 3-star

  • EMD: ₹10,000; acceptable submission via DD or Banker’s Cheque

  • Certifications required: GMP certificate, ISO certificate

  • Compliance: IS 550 not stated; ISO/GMP explicit

  • Delivery location: DR. BHEEMRAO AMBEDKAR SPORTS STADIUM, SAHARANPUR

  • Documentation: last 3 years’ ITR and GST returns; GST registration

Terms & Conditions

  • 25% quantity/duration variation permitted at contract issue with consent

  • EMD of ₹10,000 required via DD/Banker’s Cheque and hardcopy delivery within 5 days

  • GMP and ISO certifications mandatory; affidavits of non-blacklisting

  • Bidder address must be in consignee state; 3-star+ hotels only

  • Delivery/booking at Saharanpur sports stadium premises

Important Clauses

Payment Terms

EMD of ₹10,000; payment terms not explicitly stated; tender allows 25% scope/duration change with consent

Delivery Schedule

Delivery/installation at DR. BHEEMRAO AMBEDKAR SPORTS STADIUM, SAHARANPUR; hardcopy EMD must reach within 5 days post bid opening

Penalties/Liquidated Damages

No explicit LD details provided; section implies compliance with delivery timelines and certifications

Bidder Eligibility

  • 3+ years in hotel accommodations for government or sports events

  • GMP and ISO certifications held by bidder or partner hotels

  • GST registration and up-to-date IT/GST returns for last three years

  • Affidavit confirming not blacklisted and firm not suspended on GEM

  • Consignee-state address within required jurisdiction

Additional Tender Data

Commercial Details

Tender Category

Service

Bid To RA

No

Bid To RA Enabled

No

Item Category

Tours and Travel Service - Stay; Hotel/Resort Stay; National

Payment Timelines

Payments shall be made to the Seller within 15 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)

Delivery Details

Delivery Locations

1

Delivery Cities

Saharanpur

Delivery Pincodes

247451

Delivery Locations

ConsigneeAddressCityStatePincodeQuantityDelivery DaysAdditional Requirement
Shiv Nandan247451,Regional Sports Office, Sports Stadium, SaharanpurSaharanpurUttar Pradesh247451300--

Authority Records

SPORTS DEPARTMENT

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Documents 7

GeM-Bidding-9585858.pdf

Main Document

Other Documents

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Other Documents

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Other Documents

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Other Documents

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GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates (3+ years in hotel accommodations for government/sports events)

4

Financial statements / annual reports

5

EMD submission proof (DD or Banker’s Cheque) or scanned DD/BC

6

Technical bid documents and compliance certificates (GMP, ISO)

7

OEM authorizations (if applicable) and hotel partner confirmations

8

Last 3 years’ IT returns

9

Last 3 years’ GST returns

10

Affidavit of not blacklisted on firm letterhead

11

Consignee-state address proof

Frequently Asked Questions

How to bid for Saharanpur hotel stay tender in UP 2026?

Bidders must submit GST, PAN, IT returns, GST returns, GMP/ISO certificates, and hotel partner affidavits. Provide EMD ₹10,000 via DD/BC; ensure consignee-state address and 3-star+ rating. Include technical compliance, experience certificates, and evidence of previous government or sports event bookings.

What documents are required for UP sports travel tender 2026?

Required documents include GST certificate, PAN, last 3 years’ ITRs, GST returns, financial statements, GMP and ISO certificates, EMD proof, hotel partner confirmations, bidder affidavits of non-blacklisting, and consignee-state address proof for Saharanpur delivery.

What are the key technical specifications for the UP hotel bid?

Key specs demand a minimum 3-star hotel, GMP and ISO certification, Saharanpur delivery location, and experience in government/sports event lodging. EMD ₹10,000 and submission via DD/Banker’s Cheque; hardcopy delivery within 5 days of bid opening.

When is the EMD submission deadline for this tender?

EMD of ₹10,000 must be submitted with the bid and a scanned proof uploaded; hardcopy must reach the buyer within 5 days after the bid end date/opening date.

What are the payment terms for the Saharanpur hotel contract?

The tender specifies EMD submission and quantity variation rights but does not specify full payment terms; bidders should anticipate standard government terms and confirm payment timelines during bid clarification.

Which standards must be met by bidders for this tender in UP?

Bidders must hold GMP and ISO certifications, provide GST returns for 3 years, submit ITRs, and ensure 3-star+ hotel partners meet regulatory and quality standards for government lodging in Saharanpur.

How can a bidder verify eligibility for this UP hotel tender 2026?

Verify eligibility via 3+ years’ experience in government/sports lodging, valid GST registration, IT/GST compliance, GMP/ISO certificates, non-blacklist affidavit, and a valid consignee-state address in Saharanpur, Uttar Pradesh.

What is the delivery location for the hotel services in this tender?

Delivery/booking is to be executed at the DR. BHEEMRAO AMBEDKAR SPORTS STADIUM, NEAR GANDHI PARK, SAHARANPUR, Uttar Pradesh, with accommodation arrangements for events organized by the Sports Department.

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