GEM

Gujarat Energy Training And Research Institute Writing Pens Tender Vadodara Gujarat 2025

Bid Publish Date

21-Nov-2025, 3:43 pm

Bid End Date

01-Dec-2025, 4:00 pm

Bid Opening Date

01-Dec-2025, 4:30 pm

Location

VADODARA , GUJARAT

Progress

Issue21-Nov-2025, 3:43 pm
AwardPending
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Quantity

20000

Bid Type

Single Packet Bid

Key Highlights

  • • Exact brand/OEM requirements: Not specified
  • • Technical certifications/standards: Not specified
  • • Special clauses: 25% quantity option, extended delivery, online RTGS/PBG payments
  • • Important eligibility: no liquidation or bankruptcy status, GST compliance
  • • Warranty/AMC: Not specified
  • • Penalties/price adjustments: 25% quantity flex and delivery extension rules
  • • Delivery/Installation: Delivery period linked to option clause, minimum 30 days
  • • Other clauses: GST invoice upload on GeM, payment proof upload within 15 days

Tender Overview

Gujarat Energy Training And Research Institute (GETRI), Vadodara invites bids for the procurement of Writing Pens under the Gujarat Electricity Board / GUJVNL framework. The scope references a 25% quantity option on bid quantity and extended delivery terms aligned with contractor performance. The process includes GST handling guidance, GeM invoice uploads, and an online payment option via RTGS/PBG. The contract requires no BOQ items to date, suggesting a streamlined stationery supply engagement. The procurement emphasizes compliant delivery, price competitiveness, and timely invoicing in line with GeM procedures. Bidder financial integrity and GST compliance are underscored by at-source verification and payment terms; real delivery timelines will hinge on order placement and option-clauses exercised.

Technical Specifications & Requirements

  • Product: Writing Pens (category: Q4) with standard GeM bidding workflow
  • Key terms include: 25% quantity flex (increase/decrease) at contracted rates; delivery period adjustments based on option clause with minimum 30 days; extension up to original delivery period
  • GST handling: bidder to determine applicability; GST invoice and GST portal payment screenshots to be uploaded
  • EMD/PBG: forms of security allowed; successful bidder may submit online RTGS/PBG as per GeM GTC; online transfer requires contract reference and seller name
  • Bank details for online payment are provided for RTGS/online payments to Green Energy Transition Research Institute; proof of payment to be uploaded within 15 days of award
  • BOQ: No items listed; no technical specifications documented
  • ATC: reference to uploaded ATC document for additional terms

Key Specifications

  • Product/service names: Writing Pens

  • Quantities/units: Not specified in BOQ; 25% quantity option available

  • Value: Not disclosed; Estimated value not provided

  • Experience: Not specified; emphasis on financial standing

  • Quality/compliance: GST compliance emphasized; GeM invoice requirements

Terms & Conditions

  • Delivery flexibility: up to 25% quantity variation with contracted rates

  • GST treatment: bidder to determine applicability; reimbursement as actuals

  • Payment security: RTGS/PBG accepted; online proof required within 15 days

  • Documentation: GST invoice and GST portal screenshot mandatory on GeM

  • No BOQ items listed; ATC referenced for additional terms

Important Clauses

Payment Terms

Online RTGS/Internet banking payments to the specified bank account; proof of transfer to be uploaded within 15 days of award; contract reference required in transaction details.

Delivery Schedule

Delivery period tied to the last date of original delivery order; additional time determined by (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.

Penalties/Liquidated Damages

Not specified in data; option clause implies possible adjustment penalties tied to delivery performance.

Bidder Eligibility

  • No liquidation or bankruptcy proceedings

  • GST registration and compliance

  • Financial instruments for EMD/PBG per GeM GTC

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates (if any)

4

Financial statements or turnover evidence

5

EMD payment proof or undertaking (as applicable)

6

GST invoice screenshots (on GeM) and GST portal payment confirmations

7

OEM authorizations or supplier confirmations (if required by ATC)

8

Technical bid documents or compliance statements (as applicable)

Frequently Asked Questions

Key insights about GUJARAT tender market

How to bid for writing pens tender in Vadodara 2025?

Bidders must register on GeM, submit GST-compliant invoices, and upload an undertaking confirming no liquidation. Provide Pan, GST certificate, and any relevant experience certificates. The bid allows up to 25% quantity variation and requires online RTGS/PBG payments as per GeM GTC.

What documents are required for pen procurement in Gujarat 2025?

Submit GST registration, PAN card, experience certificates, financial statements, EMD proof, and GeM-compliant GST invoice. Include OEM authorizations if applicable and any technical compliance statements. Ensure GST payment evidence is uploaded on GeM after award.

What are the delivery terms for the writing pen tender in Vadodara?

Delivery timing follows the last date of the original delivery order; if quantities increase, the extended time is calculated as (increased quantity/original quantity) × original delivery period, with a minimum of 30 days.

What are the GST requirements for GeM bids in Gujarat pens procurement?

Bidders determine GST applicability; reimbursement is at actuals or prevailing rates, capped by quoted GST percentage. Upload scanned GST invoice and a GST portal payment screenshot on GeM during invoicing.

What is the EMD/Performance security process for this pen bid?

EMD forms may be submitted; performance security can be provided as PBG or online RTGS/Internet banking payment to the given bank account. Upload payment proof and contract reference within 15 days of award.

What standards or certifications are specified for the pens tender?

No specific product standards or certifications are listed in the available data. The tender emphasizes GST compliance and GeM invoice requirements rather than explicit ISI/ISO marks for pens.

How is the option clause executed in the Gujarat GETRI pen tender?

The purchaser may increase or decrease quantity up to 25% at contract time and during the contract currency at contracted rates. Delivery extension calculations follow the stated formula, with minimum 30 days.

What is the payment timeline after award for pen supplies in Gujarat?

Payment terms reference GeM guidelines; online RTGS payment is allowed, with the contract number and seller name in transfer details. Upload proof of payment within 15 days of award; exact payment schedule to be determined post-award.

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