Custom Bid for Services - Assistance required for daily Operation and Maintenance of Coal Handling
Western Coalfields Limited
CHHINDWARA, MADHYA PRADESH
Posted:
3 May 2025
Closed:
19 May 2025
GEM
GEM
Western Coalfields Limited CHP Daily Operation & Maintenance Services Pench Area Madhya Pradesh 2026 Tender
Bid Publish Date
19-Jun-2026, 7:02 pm
Bid End Date
10-Jul-2026, 7:00 pm
Value
₹1,04,20,528
Location
Progress
Issue19-Jun-2026, 7:02 pm
AwardPending
Quantity
1
Bid Type
Two Packet Bid
Categories
3
Tender Overview
Western Coalfields Limited invites bids for daily operation and maintenance of CHP at the BG Siding, Pench Area, located in Chhindwara, Madhya Pradesh. Estimated value is ₹10,420,528.08 for the service contract. The scope covers routine daily operational support and maintenance tasks for the coal handling plant, with no BOQ items listed. A key differentiator is the buyer’s ability to adjust contract quantity or duration by up to 25% before and after contract award. This opportunity is structured as a service contract with flexible scope and delivery expectations.
Technical Specifications & Requirements
- No technical specifications are provided in the tender data. The procurement is categorized as a Custom Bid for Services focused on daily CHP operation and maintenance at BG Siding, Pench Area. bidders should prepare to demonstrate capacity for routine plant operation, preventive maintenance, and on-site troubleshooting.
- The contract value suggests a mid-scale operation support requirement, so bidders should present personnel plans, shift arrangements, safety compliance, and maintenance scheduling capabilities. Consider including past performance in coal handling plant operations and response time metrics.
- Payment security and bid submission will align with GeM terms; bidders must be prepared to provide EMD/PBG alternatives (DD, FDR, or online RTGS) as described in terms.
Terms, Conditions & Eligibility
- EMD/PBG alternatives: DD payable to WESTERN COALFIELDS LIMITED, PENCH AREA; FDR pledged to the same, or online RTGS payment to SBIN0007358, account 11220095093.
- After award, scanned proof may replace physical security documents within 15 days; hard copies must be delivered within 15 days.
- Contract quantity/duration may be increased up to 25% at issue and post-award, with bidder consent; lumpsum contracts may see scope expansion with consent.
- Documentation will require standard bid submission items per GeM GTC, plus any organization-specific forms for service contracts.
Key Specifications
-
Custom Bid for Services: Daily operation and maintenance of CHP at BG Siding, Pench Area
-
Estimated contract value: ₹10,420,528.08
-
EMD/PBG alternatives: DD, FDR, or online RTGS; online payment to SBIN0007358
-
Contract scope can be increased up to 25% before/after award
-
On-line payment proof to be uploaded within 15 days of award
Terms & Conditions
-
Tender Overview
- Organization: Western Coalfields Limited; Location: CHHINDWARA, MADHYA PRADESH; Product/Service: Daily operation & maintenance of CHP at BG Siding, Pench Area; Estimated Value: ₹10,420,528.08; Start/End: Not specified; Delivery: On-site daily operations; Notice: 25% scope/duration increase allowed.
Technical Specifications & Requirements
- No explicit technical specs; focus on service capability for daily CHP operation and preventive maintenance; demonstrate plant familiarity, safety adherence, and response times; provisional emphasis on personnel deployment and shift management; confirm process for EMD/PBG substitutions (DD, FDR, RTGS).
- Ensure readiness to submit standard vendor documents per GeM with security deposits and online payment proofs.
Terms, Conditions & Eligibility
- EMD/Payment Security: Options include DD, FDR, or online RTGS to WESTERN COALFIELDS LIMITED; online transfer details provided; 15-day window to submit hard copies.
- Scope Flexibility: 25% increase in quantity or duration either pre- or post-award; strict bidder consent required for value expansion in lumpsum contracts.
- Documentation: Compliance with GeM GTC and organization-specific submission requirements; ensure readiness for on-site operation specifics.
Bidder Eligibility
-
Experience in CHP operation & maintenance for coal handling facilities
-
Financial stability evidenced by turnover or statements
-
Compliance with GeM terms and local regulations
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Custom Bid for Services - Assistance for Daily operation and maintenance of CHP on daily basis at BG Siding, Pench Area
Authority Records
MINISTRY OF COALCOAL INDIA LIMITED
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Documents 8
GeM-Bidding-9495347.pdf
Main Document
BOQ Document
BOQ
Scope Of Work Document
SCOPE_OF_WORK
Payment Terms & Condition
PAYMENT
Other Documents
OTHER
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Historical Data
Required Documents
1
GST registration certificate
2
Permanent Account Number (PAN) card
3
Experience certificates related to CHP operation & maintenance
4
Financial statements or turnover evidence
5
EMD submission (DD/FDR/online RTGS proof), PBG where applicable
6
Technical bid documents showing capability to operate coal handling plant CHP
7
OEM authorization or service capability certificates (if applicable)
Frequently Asked Questions
Key insights about MADHYA PRADESH tender market
How to bid for CHP daily operation tender in Pench Area Madhya Pradesh
Bidders should prepare to submit GST, PAN, experience certificates, financial statements, and EMD/alternative security (DD, FDR, or online RTGS). Ensure on-site capability for daily CHP operation, preventive maintenance, and rapid fault response; upload online payment proof within 15 days after award and align with GeM GTC.
What documents are required for Western Coalfields CHP bid 2026
Required documents include GST certificate, PAN, past CHP operation experience, financial statements, EMD proof or PBG, technical capability certificates, and OEM authorizations if applicable. Additional site-specific safety and compliance documents may be requested during bid submission.
What are the EMD and security deposit options for this tender
EMD can be provided via Demand Draft payable to WESTERN COALFIELDS LIMITED, PENCH AREA, or through a pledged/FDR instrument in the bidder's name; online RTGS payments to SBIN0007358 are also allowed with contract details noted; hard copies must reach within 15 days of award.
When is the delivery and on-site execution expected for Pench Area CHP
Delivery is on-site for daily CHP operations at BG Siding, Pench Area; the exact starting date is not specified in the data, but the 25% quantity/duration adjustment clause applies pre- and post-award to accommodate scope changes.
What standards or certifications are required for this service tender
While no explicit standards are listed, bidders should demonstrate CHP operation capability, adherence to GeM GTC, and provide any applicable safety, quality, and operational certifications; consider OEM service credentials if equipment is branded.
What is the scope flexibility offered in this tender for changes
The buyer may increase contract quantity or duration up to 25% at the time of contract issue; post-award, scope expansion remains capped at 25% with bidder consent, particularly relevant for lumpsum-style service contracts.
What is the estimated contract value and how is it paid
Estimated value is ₹10,420,528.08; payment terms align with GeM GTC and may include online RTGS, with security docs submission within 15 days of award and project-specific invoicing per agreed milestones.
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Documents 8
GeM-Bidding-9495347.pdf
Main Document
BOQ Document
BOQ
Scope Of Work Document
SCOPE_OF_WORK
Payment Terms & Condition
PAYMENT
Other Documents
OTHER
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS