Recirculating chiller
Solapur District Panchayats
Posted:
30 May 2025
Closed:
9 June 2025
GEM
GEM
Panchayati Raj Department Bihar Recirculating Chiller Tender 2026 - IS 550/EC Standards, 10°C Cooling
Progress
Issue16-Jul-2026, 10:00 am
AwardPending
Quantity
2
Bid Type
Two Packet Bid
Categories
5
Tender Overview
Panchayati Raj Department Bihar invites bids for a recirculating chiller (Q3) with explicit requirements across temperature control, pump type, tank capacity, and 10°C cooling performance. While no BOQ items or explicit quantity/value are published, the procurement emphasizes a complete cooling system package including deionization filter and a defined warranty. The vendor must comply with the Purchaser’s option clause permitting up to 25% quantity variation and a proportional delivery schedule, calculated as (additional quantity ÷ original quantity) × original delivery period, with a minimum of 30 days. This tender targets suppliers capable of turnkey chilled-water systems and robust delivery with extended timelines.
Technical Specifications & Requirements
- Product category: Recirculating chiller with temperature controller and pump capability
- Key performance: Cooling capacity at 10 degree Celsius (W); Pumping capacity (LPM); Tank capacity/Reservoir volume
- Fluids/chemistry: Refrigerant type specified; Deionization filter inclusion
- Construction/parts: Type of pump and frame details; water tank integration
- Warranty: explicit warranty term required; potential service commitments
- Standards: Any basis for compliance (IS/ISO) not explicitly listed; vendors should infer standard-compliant build and safety features
- Delivery/installation: Delivery terms tied to option clause; no BOQ items present
- Impact for bidders: Align with 25% quantity variation, confirm lead times, and demonstrate capability for complete chill-water system production
Terms, Conditions & Eligibility
- EMD/security terms: Not disclosed in available data; bidders must seek clarification during bid stage
- Delivery schedule: Extended delivery time formula via option clause; minimum 30 days
- Payment terms: Not specified in provided data; bidders should prepare standard milestones per contract norms
- Documentation: Submit GST, PAN, experience certificates, financial statements, EMD, technical compliance certificates, OEM authorizations
- Eligibility: Proven capability to supply recirculating chillers with temperature control and deionization filtration; compliance with potential IS/ISO standards and safety norms
- Penalty/LD: Not specified in data; bidders should be prepared for standard performance penalties if delivery slippage occurs
Key Specifications
-
- Product/service names: Recirculating chiller with temperature controller
-
- Quantities/volumes: Not specified in BOQ; must confirm capacity details
-
- EMD/Estimated value: Not disclosed; request clarification during bid
-
- Experience: Preference for suppliers with turnkey cooling system delivery
-
- Quality/standards: Ensure refrigerant compatibility and deionization filtration
-
- Delivery/installation: Sync with option clause for quantity variation
-
- Warranty/AMC: Include explicit warranty terms per tender requirement
Terms & Conditions
-
Option Clause: up to 25% quantity increase/decrease at contract rates
-
Delivery: extended period formula based on (additional/original) × original days, min 30 days
-
EMD/Documentation: bid documents to include GST, PAN, and OEM authorizations
Important Clauses
Payment Terms
Not explicitly defined in data; bidders should verify milestone and payment schedule during bid submission
Delivery Schedule
Delivery period extends according to option clause, with minimum 30 days; additional time scales with quantity changes
Penalties/Liquidated Damages
Not specified; bidders should anticipate standard LD provisions for late delivery
Bidder Eligibility
-
Proven experience in supplying recirculating chillers with temperature control
-
Financial stability evidenced by audited statements
-
OEM authorization or manufacturer confirmation for chillers and components
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Recirculating chiller (Q3)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Gaya
Delivery Pincodes
824232
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Jai Prakash Singh | 824232,salaiyakal,fatehpur,gay a | Gaya | Bihar | 824232 | 2 | 15 | - |
Authority Records
PANCHAYAT RAJ DEPARTMENT
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Documents 3
GeM-Bidding-9614247.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Tender Results
Loading results...
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Product info | Type | Bench top type model, Movable with wheels |
| Product info | Temperature Controller | Digital, Analog |
| Constructional Parameter | Type of Pump | Centrifugal pump, Turbine pump, Positive Displacement Pump, Other |
| Performance Parameter | Tank capacity/Reservoir Volume | 0.375 - 40 |
| Performance Parameter | Cooling capacity at 10 degree Celsius(watt) | 0 - 16000 |
| Performance Parameter | Refrigerant | R134A, R404A, R407C, RS232, R290, Others |
| Performance Parameter | Pumping Capacity,lpm | 2 - 76 |
| Additional Parameter | Deionization filter | Yes, No |
| Shelf Life | Warranty | 0 - 3 |
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Required Documents
1
GST certificate
2
Permanent Account Number (PAN) card
3
Experience certificates for similar recirculating chiller supply
4
Financial statements (audited or certified)
5
EMD/Security deposit documentation
6
Technical bid documents demonstrating capacity and warranty
7
OEM authorization or manufacturer confirmation
Frequently Asked Questions
How to bid on the recirculating chiller tender in Bihar 2026?
Bidders should submit GST registration, PAN, experience certificates for chillers, financial statements, EMD, technical compliance details, and OEM authorizations. Ensure the bid demonstrates 25% quantity variation readiness and a compliant delivery plan aligned with the option clause during contract award.
What documentation is required for chiller procurement in Bihar?
Required documents include GST certificate, PAN card, experience certificates for cooling systems, audited financial statements, EMD submission, technical bid, and OEM authorization. Prepare installation and warranty commitments to strengthen eligibility.
Which standards apply to the Bihar recirculating chiller bid?
Tender data calls for potential IS/ISO compliance; vendors should showcase ISI/ISO certifications where applicable, verify refrigerant compatibility, and include deionization filtration as part of the technical specification package.
What is the delivery extension rule under the option clause?
Delivery time can extend by the formula (additional quantity ÷ original quantity) × original delivery period, with a minimum of 30 days. If the original period is shorter than 30 days, the minimum applies across changes.
What is required regarding the deionization filter in the chiller?
Bid submissions must confirm inclusion of a deionization filter in the recirculating chiller design and document compatibility with the specified refrigerant and tank capacity requirements.
What should bidders prepare for warranty and service terms?
Prepare explicit warranty terms covering hardware and components, along with AMC options if offered. Include service response times and spares availability as part of the technical proposal.
Are there any BOQ items published for this Bihar tender?
No BOQ items are published in the available data. Bidders should request clarification and provide a comprehensive price proposal for the complete chiller system including temperature control, pump, tank, and filters.
What is the expected scope of supply for the chiller in Bihar?
Scope includes a complete recirculating chiller package with temperature controller, pump type, tank reservoir, cooling capacity at 10°C, refrigerant, pumping capacity, deionization filter, and warranty coverage; delivery is subject to the option clause.
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Documents 3
GeM-Bidding-9614247.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS