Recirculating chiller
Solapur District Panchayats
Posted:
30 May 2025
Closed:
9 June 2025
GEM
GEM
Office Of Dg (ecs) Defence Research & Development Recirculating Chiller Tender Location Not Disclosed 2026
Bid Publish Date
17-Jul-2026, 10:21 am
Bid End Date
28-Jul-2026, 11:00 am
Location
Progress
Issue17-Jul-2026, 10:21 am
AwardPending
Quantity
1
Bid Type
Single Packet Bid
Categories
5
Tender Overview
Organization: Office Of Dg (ecs), under the Department Of Defence Research & Development. Procuring a Recirculating chiller with specified capabilities, including a temperature controller, pump type and tank capacity. Estimated value and exact EMD are not disclosed; delivery scope and installation context align with DRDO procurement norms. The tender emphasizes warranty-related performance guarantees and strict page-wise documentation, with a bond equivalent to 5% of the contract value and LD provisions for delayed delivery. Unique clauses require compliance with bidder seal across all technical specification pages and signed bid documents. The procurement context centers on high-purity cooling for defence research applications and may demand specific certifications or OEM authorizations.
Technical Specifications & Requirements
- Product: Recirculating chiller; Type: includes a Temperature Controller and a defined Type of Pump
- Performance: Cooling capacity at 10°C (W) and Pumping Capacity (LPM); Tank capacity/Reservoir Volume; Refrigerant type
- Environmental: Standard Temperature Range; includes Deionization filter; Warranty clause confirms post-warranty support expectations
- Quality/Compliance: Pages of Technical Specifications must be sealed and signed; OEM authorizations may be required; BS/IS standards and supplier certifications to be determined by DRDO terms
- Additional Notes: BoQ shows no items; bidders should align scope with DRDO recirculating chiller requirements and ensure complete technical documentation is submitted
Terms, Conditions & Eligibility
- EMD / Security: Bonding terms apply; 5% of contract value as Warranty Bond; LD at 0.5% per week for delays; renewal/refunding aligned with bid security provisions
- Delivery & LD: If delivery is delayed and extension granted, bond revalidation may be required; failure to submit within 30 days triggers penalties and possible debarment up to 2 years
- Documents: GST, PAN, MSME/NSIC if any, ECS details; sign/seal every page of technical specs and bid document
- Payment: Payment terms linked to contract milestones; detailed terms to be specified in final contract
- Compliance: Indigenous bidders may use Insurance Surety Bond, DD, or e-BG; online payment accepted per RBI-notified banks
- Warranty: Performance warranty period and post-warranty support to be defined in contract
Key Specifications
-
Product/service: Recirculating chiller with Temperature Controller
-
Performance: Cooling capacity at 10°C, Pumping Capacity (LPM), Tank Capacity
-
Materials/ Refrigerant: Specified refrigerant type
-
Environmental: Standard Temperature Range
-
Accessories: Deionization filter; warranty terms
-
Quality: Seal on all technical specification pages; OEM authorizations
Terms & Conditions
-
5% contract value Warranty Bond required prior to BG/date validity
-
0.5% weekly LD for delays; debarment up to 2 years for non-compliance
-
GST, PAN, MSME/NSIC, ECS details mandatory submission
-
Bid pages must be sealed and signed by authorized signatory
Important Clauses
Payment Terms
Payment is linked to contract milestones with a 30+ day processing window; bonding as per 5% warranty bond; EMD equivalent as per RFP terms
Delivery Schedule
Delivery timelines to be specified in contract; LD applied for late delivery at 0.5% per week
Penalties/Liquidated Damages
0.5% LD per week for delay; after 60 days, order may be canceled and EMD amount may be used as penalty; debarment up to 2 years possible
Bidder Eligibility
-
Experience in supplying defence cooling or similar HVAC equipment
-
Demonstrated financial stability and ability to furnish performance bonds
-
Compliance with IS/IEC or DRDO-specific standards as applicable
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Recirculating chiller (Q3)
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
4
Delivery Details
Max Delivery Days
60
Delivery Locations
1
Delivery Cities
HYDERABAD
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | HYDERABAD | HYDERABAD | - | - | 1 | 60 | - |
Authority Records
MINISTRY OF DEFENCEDEFENCE RESEARCH & DEVELOPMENT DEPARTMENT
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Documents 4
GeM-Bidding-9611369.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Tender Results
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Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Product info | Type | Bench top type model |
| Product info | Temperature Controller | Digital |
| Constructional Parameter | Type of Pump | Centrifugal pump |
| Performance Parameter | Tank capacity/Reservoir Volume | 6.0 |
| Performance Parameter | Cooling capacity at 10 degree Celsius(watt) | 790.0 |
| Performance Parameter | Refrigerant | R134A |
| Performance Parameter | Pumping Capacity,lpm | 6 |
| Environmental Condition | Standard Temperature Range | -40.0 |
| Additional Parameter | Deionization filter | No |
| Shelf Life | Warranty | 2.0 - 3.0 Or higher |
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Required Documents
1
GST registration certificate
2
PAN card
3
MSME/NSIC certificate (if applicable)
4
ECS details
5
Technical bid documents with seal and signature on every page
6
OEM authorization (if applicable)
7
Performance/Warranty bond documents
8
Any other bid security instruments as per DRDO terms
Frequently Asked Questions
How to bid for the recirculating chiller tender in DRDO procurement?
Bidders must submit GST, PAN, ECS details, and MSMe/NSIC if applicable, along with signed and sealed technical pages. Include OEM authorizations if required and a 5% contract value warranty bond. Adhere to LD terms of 0.5% per week for delayed delivery and ensure all pages are signed.
What documents are required for the chiller tender submission?
Required documents include GST certificate, PAN card, MSME/NSIC certificate if any, ECS details, and technical bid with pages sealed and signed. Include OEM authorization and performance/warranty bond documents as applicable to DRDO procurement norms.
What are the key technical specifications for the recirculating chiller?
Specifications include cooling capacity at 10°C in watts, pumping capacity in LPM, tank capacity, refrigerant type, temperature range, and a temperature controller. A deionization filter is required; ensure seals on all technical spec pages and provide the OEM certification if needed.
What is the penalty for late delivery in this chiller tender?
Late delivery incurs LD at 0.5% of contract value per week or part thereof. If unresolved after 60 days, the order may be canceled and the EMD amount may be used as penalty; debarment up to 2 years is possible.
Are indigenous bidders eligible for using alternate security instruments?
Yes. Indigenous bidders may use an Insurance Surety Bond, Account Payee Demand Draft, Fixed Deposit Receipt, or e-Bank Guarantee from RBI-notified banks, in addition to online payment options per RBI norms.
What guarantees must the supplier provide for warranty and service?
A Warranty Bond equal to 5% of contract value must be provided before BG validity. The bond remains valid 60 days beyond warranty completion; post-warranty support terms and service levels should be defined in the contract.
What standards or certifications are sought for chiller equipment?
The tender requires compliance with applicable defence procurement standards; ensure IS/ISI or ISO certifications where relevant and provide OEM authorizations. Technical documentation must show standard compliance and be signed/sealed by authorized signatories.
When is the submission deadline for the chiller procurement?
Exact submission deadlines are not disclosed in the provided data; bidders should monitor the DRDO tender portal for final dates and ensure submission of GST, PAN, ECS, and sealed technical pages with the required warranty bond.
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Documents 4
GeM-Bidding-9611369.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS