Facility Management Services - LumpSum Based - Industrial; Warehouse Operation Management; Consumab
Hpcl Rajasthan Refinery Limited
BARMER, RAJASTHAN
Posted:
25 July 2025
Closed:
13 August 2025
GEM
GEM
Uttar Pradesh Cooperative Sugar Factories Federation Limited Facility Management Services Tender 2026 Lump Sum AMC Weighment Software UP
Bid Publish Date
27-Jun-2026, 7:30 pm
Bid End Date
07-Jul-2026, 8:00 pm
Value
₹2,41,900
Location
RAMPUR , UTTAR PRADESH
Progress
Issue27-Jun-2026, 7:30 pm
AwardPending
Quantity
1
Bid Type
Two Packet Bid
Tender Overview
The opportunity is a lump-sum Facility Management Services contract issued by the Uttar Pradesh Cooperative Sugar Factories Federation Limited for the state of Uttar Pradesh. The procurement covers general facility management services and an AMC for weighment software, with consumables to be supplied by the buyer. Estimated value is ₹241,900. This tender includes a 25% scope/duration adjustment provision at contract issuance and with buyer consent, enabling scalable contract value. No BOQ items are listed, and the exact start/end dates are not disclosed, requiring bidders to align with buyer scheduling post-award.
Technical Specifications & Requirements
- Service category: Lump Sum Facility Management Services; AMC of weighment software; consumables to be provided by buyer
- Estimated contract value: ₹241,900
- Quantity/Items: No BOQ items available; zero listed items
- Delivery/implementation implies coordination with UP Sugar Federation to install/maintain software and provide ongoing facility services, with scope adjustments up to 25% of contract value or duration
- Special clause: Buyer may increase scope/duration up to 25% at issue and post-contract with provider consent; requires mutual agreement
- Standards/quality: Not specified; bidders should seek alignment on SLA expectations and software support alignment
- Location: Uttar Pradesh (state-level federation activities) and associated facilities
- Key differentiator: Flexibility clause enabling scalable contract scope
Terms, Conditions & Eligibility
- EMD: Not specified in tender data
- Variation clause: 25% increase/decrease in quantity or duration; applies at contract issue and post-award with consent
- Payment terms: Not specified; bidders should confirm payment cadence during bid clarification
- Documentation: Not explicitly enumerated; typical bidders must prepare business licenses and compliance documents
- Warranty/Support: Not specified; bidders should propose service levels and maintenance windows during bid
- Compliance: No specific standards cited; bidders should propose SLAs and response times
Key Specifications
-
Service category: Lump Sum Facility Management Services
-
AMC scope: Weighment software maintenance and support
-
Consumables: To be provided by buyer
-
Estimated value: ₹241,900
-
Scope variation: up to 25% at contract issue and during execution with consent
-
No BOQ items listed; Seek clarification on deliverables and SLAs
Terms & Conditions
-
25% scope/duration variation allowed by buyer at award and post-award with consent
-
EMD not specified; confirm if required and amount during bid submission
-
Consumables to be supplied by buyer; AMC for weighment software included
-
No BOQ items; clarify deliverables, SLAs, and payment terms during bid
-
Location: Uttar Pradesh; procurement through UP Sugar Factories Federation
Important Clauses
Payment Terms
Not specified in tender data; bidders should request explicit payment schedule and milestones during clarification
Delivery Schedule
Not specified; bidders should propose implementation timeline and acceptance criteria for facility management and software AMC
Penalties/Liquidated Damages
Not specified; bidders should inquire about LDs or performance penalties during bid clarifications
Bidder Eligibility
-
Experience in facility management or service contracts with lump-sum tenders
-
Financial stability demonstrated by audited statements
-
Compliance with GST and PAN requirements
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Facility Management Services - LumpSum Based - Industrial; AMC of weighment Softwares; Consumables to be provided by buyer
Authority Records
UTTAR PRADESH COOPERATIVE SUGAR FACTORIES FEDERATION LIMITED
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Documents 5
GeM-Bidding-9529299.pdf
Main Document
Other Documents
OTHER
Scope Of Work Document
SCOPE_OF_WORK
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Historical Data
Required Documents
1
GST registration certificate
2
Permanent Account Number (PAN) card
3
Experience certificates for similar facility management or software AMC
4
Financial statements (latest annual report / audited statements)
5
EMD submission receipt (if required by buyer, else confirmation of non-applicability)
6
Technical bid documents outlining approach to facility management and software AMC
7
OEM authorizations or software vendor approvals (if applicable)
Frequently Asked Questions
How to bid for facility management services tender in Uttar Pradesh 2026
Bidders should review the lump-sum facility management scope and AMC for weighment software. Prepare GST, PAN, and financials; submit technical and financial bids, seek clarification on EMD if required, and confirm the 25% scope variation clause prior to bid submission.
What documents are required for UP sugar factories procurement 2026
Submit GST certificate, PAN card, experience certificates for similar projects, audited financial statements, and any OEM authorizations if software is vendor-provided. Include technical bid detailing approach to facility management and software maintenance.
What are the technical requirements for weighment software AMC in UP
Tender cites AMC for weighment software with consumables by buyer; no explicit standards provided. Propose service levels, uptime targets, response times, backup procedures, and compatibility with existing weighment hardware; request baseline SLAs during clarification.
When is the delivery and implementation timeline for UP tender
The tender data does not specify dates. Bidders should propose a phased implementation plan within 60–120 days from contract award, with defined milestones and acceptance criteria to align with buyer conditions.
What are the payment terms for UP cooperative procurement
Payment terms are not disclosed. Bidders should seek terms during clarification, suggesting milestone-based payments tied to acceptance of facility management deliverables and software AMC deliverables.
What is the scope variation allowed in the UP tender
The contract allows up to 25% increase or decrease in quantity or duration, with consent of the service provider at the time of issue and during execution.
Which organization conducts the UP cooperative sugar federation tender 2026
Procurement is administered by the Uttar Pradesh Cooperative Sugar Factories Federation Limited, with lump-sum facility management services and weighment software AMC, consumables provided by the buyer.
What documents are required for bid submission in this UP tender
Submit GST, PAN, experience certificates, financial statements, and technical bid documents. If applicable, include OEM authorizations and software vendor approvals to demonstrate capability for weighment software AMC.
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Documents 5
GeM-Bidding-9529299.pdf
Main Document
Other Documents
OTHER
Scope Of Work Document
SCOPE_OF_WORK
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS