GEM

Institute Of Hotel Management Meghalaya furniture procurement tender 2025 East Khasi Hills - IS 550 compliant furniture supply 2025

Posted

30 Oct 2025, 05:32 pm

Deadline

20 Nov 2025, 06:00 pm

Location

EAST KHASI HILLS , MEGHALAYA

Progress

Issue30 Oct 2025, 05:32 pm
AwardPending
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Quantity

852

Category

Staff Room Double Decker Bed with Storage Space

Bid Type

Two Packet Bid

Tender Overview

The Institute Of Hotel Management, Department Of Tourism, seeks the supply, installation, testing and commissioning of a comprehensive set of furniture and related items across multiple rooms in East Khasi Hills, Meghalaya 793001. The catalog includes cushioned seating, coffee tables, TV units up to 55 inches, multiple double-decker beds with storage, wardrobes, writing tables, conference tables, lounge seating, and related fittings with labour charges. Estimated value is not disclosed; the scope requires end-to-end delivery and on-site setup. A key differentiator is the broad, dormitory and office-leaning furniture scope under a single procurement, executed with standard installation and commissioning. The tender emphasizes the inclusion of labour, accessories, and fitment work within the bid price. Unique aspects include a wide variety of room furniture across dormitories, staff rooms, and director spaces, necessitating uniform quality and timely delivery.

Technical Specifications & Requirements

  • Scope: Supply, Installation, Testing and Commissioning of: cushioned seating, coffee tables, TV units, LED TV 55 inches, double-decker beds with storage, wardrobes, writing tables, conference tables, lounge tables, curtains and fittings; labor charges included.
  • Delivery location: East Khasi Hills, Meghalaya 793001; installation in dormitory, staff rooms, and director’s spaces.
  • Standards/Compliance: Not specified in available data; bidders must interpret IS or local quality expectations based on standard furniture procurement practices. OEM support and dedicated service line required; turnover criteria apply for bidders and OEM.
  • Additional notes: 35 items listed in BOQ; exact quantities not disclosed; scope includes labour for fitting accessories and related works.

Terms, Conditions & Eligibility

  • EMD: Not disclosed in available data; bidders should verify at bid submission.
  • Turnover: Minimum average annual turnover over last 3 years required; documentation from audited balance sheets or CA certificate to be uploaded.
  • OEM turnover: OEM of offered product must meet minimum turnover over last 3 years; if group bid, OEM with highest bid value must satisfy criterion.
  • Scope clause: Option clause allows up to 25% quantity variation during contract; delivery time adjusted accordingly with minimum 30 days.
  • Service: Dedicated toll-free service line required for support; submission must include this capability.
  • Documentation: Bidders must upload required certificates and eligibility documents; non-compliance leads to rejection.

Key Specifications

  • Product/service names: Cushioned seating, Coffee table, Television unit, LED TV 55 inches, Double Decker Bed with storage, Wardrobe, Writing Table, Conference Table 6 Seater, Revolving chair, U-Shape sofa set, Centre table, Wooden chair with cushioned seat, Curtains and fittings

  • Quantities: Not disclosed in data; BOQ lists 35 items with N/A quantities

  • Estimates: Estimated value not provided; scope includes supply, installation, testing and commissioning

  • Experience: Turnover criteria for bidders and OEMs; dedicated service line required

Terms & Conditions

  • EMD amount not disclosed in available data; bidders must confirm exactly at bid stage

  • Delivery window linked to 25% quantity variation; minimum 30 days for added time

  • Scope includes labour, fittings and installation; TT&C included in bid price

Important Clauses

Delivery & Quantity Variation

25% increase/decrease in quantity allowed; delivery period adjusted based on (Increased quantity ÷ Original quantity) × Original delivery period with a 30-day minimum

Warranty & Post-Sale Support

Dedicated toll-free service line required; terms not explicitly defined in data; bidders should confirm warranty and AMC terms during bid

Turnover Certification

Bidder and OEM must submit audited balance sheets or CA certificate demonstrating minimum average turnover over last 3 years

Bidder Eligibility

  • Minimum 3 years industry experience in furniture supply and installation

  • Average annual turnover meeting stated thresholds over last 3 financial years

  • OEM authorization for primary product if bidding on behalf of OEM

Bill of Quantities (BOQ) 35 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Cushioned Seat As Specified 6 nos ihmshillong18 90
2 Coffee Table As Specified 18 nos ihmshillong18 90
3 Television Unit As Specified 6 nos ihmshillong18 90
4 LED TV 55 Inches As Specified 6 nos ihmshillong18 90
5 Staff Room Double Decker Bed with Storage Space As Specified 6 nos ihmshillong18 90
6 Staff Room Wardrobe As Specified 6 nos ihmshillong18 90
7 Servant Room Double Decker Bed with Storage Space As Specified 6 nos ihmshillong18 90
8 Servant Room Wardrobe As Specified 6 nos ihmshillong18 90
9 DORMITORY 1 Double Decker Bed with Storage Space As Specified 54 nos ihmshillong18 90
10 DORMITORY 1 Wardrobe As Specified 54 nos ihmshillong18 90
11 DORMITORY 2 Double Decker Bed with Storage Space As Specified 54 nos ihmshillong18 90
12 DORMITORY 2 Wardrobe As Specified 54 nos ihmshillong18 90
13 BED ROOM 1 Bed with Storage As Specified 6 nos ihmshillong18 90
14 BED ROOM 1 Wardrobe with Slinding door As Specified 6 nos ihmshillong18 90
15 BED ROOM 1 Writing Table As Specified 6 nos ihmshillong18 90
16 BED ROOM 2 Bed with Storage As Specified 6 nos ihmshillong18 90
17 BED ROOM 2 Wardrobe with Slinding door As Specified 6 nos ihmshillong18 90
18 BED ROOM 2 Writing Table As Specified 6 nos ihmshillong18 90
19 DIRECTOR ROOM Writing Table with Drawer box and Side tables As Specified 6 nos ihmshillong18 90
20 DIRECTOR ROOM File Cabinet As Specified 6 nos ihmshillong18 90
21 DIRECTOR ROOM Directors Chair As Specified 6 nos ihmshillong18 90
22 DIRECTOR ROOM Visitors Chair As Specified 18 nos ihmshillong18 90
23 ADMINS ROOM Writing Table with Drawer box and Side tables As Specified 6 nos ihmshillong18 90
24 ADMINS ROOM File Cabinet As Specified 6 nos ihmshillong18 90
25 ADMINS ROOM Admins Chair As Specified 6 nos ihmshillong18 90
26 ADMINS ROOM Visitors Chair As Specified 18 nos ihmshillong18 90
27 MEETING ROOM Conference Table 6 Seater As Specified 6 nos ihmshillong18 90
28 MEETING ROOM Wooden Chair with Cushioned seat As Specified 36 nos ihmshillong18 90
29 WORK SPACE Working Table Low Height Partition As Specified 36 nos ihmshillong18 90
30 WORK SPACE Revolving Chair As Specified 36 nos ihmshillong18 90
31 WORK SPACE U Shape Sofa set 10 Seater As Specified 6 nos ihmshillong18 90
32 WORK SPACE Center table As Specified 6 nos ihmshillong18 90
33 TRAINING ROOM Wooden Chair with Cushioned seat and Table As Specified 126 nos ihmshillong18 90
34 LOUNGE Stainless Steel Dining Table with 8 Seater Bench As Specified 36 nos ihmshillong18 90
35 Curtains For All Rooms Excluding Kitchens With Including All Fitting Accessories And Labour Charges As Specified 180 nos ihmshillong18 90

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Audited financial statements or CA certificate indicating turnover for last 3 financial years

4

OEM authorization letter (for primary product) if bidding on behalf of OEM

5

Technical compliance certificates or declarations for furniture items

6

Bid security/EMD proof as applicable

7

Experience certificates for similar furniture supply/installation projects

8

Company profile and contact details including service support information

Frequently Asked Questions

How to bid for furniture tender in East Khasi Hills Meghalaya 2025?

Bidders must submit GST, PAN, turnover proof for last 3 years, and OEM authorization where applicable. Include IT/financial documents and experience certificates. Ensure supply, installation, testing and commissioning are included in bid price; confirm EMD amount with the bid package and provide dedicated service contact details.

What documents are required for Meghalaya furniture procurement bid 2025?

Required documents include GST certificate, PAN card, audited financial statements or CA certificate indicating turnover, OEM authorization, technical compliance certificates for furniture, experience certificates for similar projects, and evidence of a dedicated service line. EMD proof and bid security details must be provided as per terms.

What are the delivery terms for dormitory furniture in Meghalaya?

Delivery terms allow up to 25% quantity variation with the original delivery period extended using the formula: (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days. Delivery schedule begins after the last delivery order date and includes installation supervision and commissioning.

What standards or certifications are required for furniture tender in Meghalaya?

The tender data does not specify exact standards; bidders should align with typical furniture procurement norms and provide OEM authorizations. Compliance with IS or local quality standards should be demonstrated via certificates or declarations, and ISI/ISO documentation if available.

What is the scope of supply for the Meghalaya hotel management procurement?

Scope includes Supply, Installation, Testing and Commissioning of 35 listed items such as cushioned seating, coffee tables, TV units, LED TV 55 inches, double-decker beds with storage, wardrobes, writing tables, conference tables, and curtains with fittings and labour charges included.

What is the service support requirement for bidders in this tender?

Bidders must provide a dedicated toll-free service line for post-sale support. Documentation should include service contact details and escalation process; ensure response times and warranty/AMC terms are clearly stated in the technical bid.

How is turnover verified for bidders and OEMs in this procurement?

Turnover must be demonstrated via certified Audited Balance Sheets or a CA certificate for the last 3 financial years. If the bidder/OEM is under 3 years old, turnover is calculated from the date of incorporation using completed financial years.

What is the procurement location and primary organization for this bid?

This tender is issued by the Institute Of Hotel Management, Department Of Tourism, for the East Khasi Hills district of Meghalaya (793001). The scope covers dormitory and staff room furniture, conference spaces, and related fittings across multiple rooms.

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