Indian Army Bendix Drive and Related Mechanical Assemblies Tender Department of Military Affairs 2026
Indian Army
PUNE, MAHARASHTRA
Posted:
19 January 2026
Closed:
29 January 2026
GEM
GEM
Indian Air Force Cap (Field Dress) Tender IAF Q2 2025 - NABL/Test Report & Advance Sample Requirements
Bid Publish Date
24-Jan-2026, 11:14 am
Bid End Date
19-Feb-2026, 4:00 pm
Progress
Issue24-Jan-2026, 11:14 am
AwardPending
Quantity
150300
Bid Type
Single Packet Bid
Tender Overview
The procurement opportunity is issued by the Indian Air Force under the Department Of Military Affairs for the Cap (Field Dress) (IAF) (Q2) category. The bid involves confirming product conformity via AHSP/NABL/ILAC accredited labs and supplying Advance Sample(s) for buyer approval. An option clause permits up to a 50% quantity variation at contracted rates, with delivery timelines linked to the original order’s last delivery date. The contract also requires adherence to test reports on demand and potential sample submission. This opportunity targets defense apparel supply with a focus on compliance and rapid scalability, activated by bidder readiness to provide laboratory validation and pre-production samples.
Technical Specifications & Requirements
- Category: SIZE and Registration: confirm size specifications and whether the supplier is registered with any Defense Authority
- Test Reports: provide conformity evidence from AHSP/NABL/ILAC accredited or Central Government Lab; furnish reports on demand if claimed available
- Advance Sample: willingness to supply advance samples for buyer approval prior to commencement of supply
- Documentation and sample readiness are pivotal; the tender emphasizes validated testing and pre-approval sampling as a prerequisite to bid evaluation
- BOQ shows no items; the tender is focused on compliance, certification, and sample-led acceptance rather than a numeric quantity at this stage
Terms, Conditions & Eligibility
- Option Clause: Purchaser may adjust quantity ±50% of bid quantity; extended delivery period calculated as (increased quantity ÷ original quantity) × original period, minimum 30 days
- Delivery and pricing terms will reflect contraction/expansion of order volume while maintaining contracted rates
- Bidders must comply with the Buyer Added Terms and provide evidence of capability to scale delivery and provide required test reports and advance samples
Key Specifications
-
- Product category: Cap (Field Dress) for IAF (defense apparel)
-
- Test reports: AHSP/NABL/ILAC accredited lab conformity certificates or Central Government Lab
-
- Advance sample: obligation to provide advance sample(s) for buyer approval prior to supply
-
- Quantity flexibility: option to increase/decrease quantity up to 50% of bid/contracted quantity
-
- Delivery terms: calculated extension based on quantity variation with minimum 30 days
-
- Registration/brand: verify any defense authority registration if required
Terms & Conditions
-
Option clause allowing ±50% quantity variation with extended delivery time formula
-
Requirement for NABL/ILAC/AHSP test reports on demand
-
Advance sample submission and buyer approval prior to supply
Important Clauses
Payment Terms
Not specified in available data; potential implication of standard defense procurement terms with delivery-based payment
Delivery Schedule
Delivery period linked to last date of original order; extended time proportional to quantity variation with a minimum of 30 days
Penalties/Liquidated Damages
Not specified in provided data; likely included underATC or standard DEF/DM terms
Bidder Eligibility
-
Ability to provide NABL/ILAC/Cov Central Government lab test reports on demand
-
Capacity to supply advance samples for buyer approval before commencement
-
Compliance with quantity variation up to 50% and associated delivery adjustments
-
Defence authority registration status verification if required
Documents 6
GeM-Bidding-8734162.pdf
Main Document
Other Documents
OTHER
CATALOG-Specification-1
CATALOG Specification
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Tender Results
Loading results...
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| SIZE | Size | 4, 5, 6, 7 |
| REGISTRATION | Whether registered with any Defense Authority | Yes, No |
| TEST REPORT | Availability of Test Report from designated AHSP/ NABL/ ILAC accredited or Central Government Lab to prove conformity of products to the specification | Yes |
| TEST REPORT | Test reports to be furnished to buyer on demand, if claimed to be available | Yes |
| ADVANCE SAMPLE | Agree to provide Advance Sample(s) for buyer's approval before commencement of supply | Yes, No, Not applicable |
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Historical Data
Required Documents
1
GST certificate
2
PAN card
3
Experience certificates detailing prior similar supply (defense apparel preferred)
4
Financial statements or bank statements demonstrating financial stability
5
EMD/Security deposit (as per tender terms)
6
Technical bid documents showing compliance with cap (field dress) specifications
7
OEM authorization or approvals (if applicable)
8
Test reports from NABL/ILAC accredited labs (on demand)
9
Advance sample submission plan or actual samples (as required)
Frequently Asked Questions
What documents are required for the Cap field dress tender in IAF 2025?
Bidders must submit GST certificate, PAN card, and experience certificates for similar supply. Include financial statements, EMD, technical bid, and OEM authorizations. Also provide NABL/ILAC lab test reports on request and advance samples for buyer approval as applicable to IAF defense apparel procurement.
How does the 50% quantity option impact delivery for IAF cap procurement?
The purchaser may increase or decrease bid quantity up to 50% of the bid quantity. The extension is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. Delivery remains at contracted rates during adjustment.
What test reports are required for Cap field dress conformity?
Conformity must be demonstrated via reports from AHSP/NABL/ILAC accredited labs or Central Government Labs. Reports may be demanded by the buyer during bid evaluation; ensure availability of such reports to avoid bid disqualification.
When are advance samples required for IAF defense apparel bids?
Bidders must agree to provide Advance Sample(s) for buyer approval prior to commencement of supply. Samples enable validation of fabric weight, color fastness, and fit, aligning with IAF specifications before mass production.
What is the scope of registration required for Cap field dress tender?
The tender requests verification of registration with any Defense Authority. Confirm current status and provide registration details if applicable to ensure eligibility for defense procurement.
What standards and certifications are referenced in the Cap field dress tender?
While not fully listed, expect requirements for lab test conformity (NABL/ILAC), potential IS/ISI-like textile standards, and defense-specific quality assurances. Prepare to present standardized test results and compliance documents upon request.
What is the delivery timeline for variations in quantity for IAF cap orders?
Delivery time adjusts with quantity variation using the option clause formula. Ensure you can scale production and logistics to meet the extended window, while maintaining quality and meeting original rates as specified.
How can bidders ensure readiness for NABL/ILAC compliant testing in IAF tenders?
Engage accredited laboratories early, obtain prior sample testing guidance, and maintain traceable records for fabric composition, stitching, and finish. This readiness supports rapid submission of test reports and reduces procurement lead times.
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Documents 6
GeM-Bidding-8734162.pdf
Main Document
Other Documents
OTHER
CATALOG-Specification-1
CATALOG Specification
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS