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North East Frontier Railway LVPH & Related Equipment Tender Karbi Anglong Assam 2026

Bid Publish Date

15-Jan-2026, 7:01 pm

Bid End Date

06-Feb-2026, 8:00 pm

EMD

₹58,000

Location

KARBI ANGLONG , ASSAM

Progress

Issue15-Jan-2026, 7:01 pm
AwardPending
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Quantity

36

Category

Supply fabrication installation testing and commissioning of portable 13 pin UIC asper item 11 of attached specification document

Bid Type

Two Packet Bid

Tender Overview

Organization: North East Frontier Railway (Indian Railways) – Karbi Anglong, Assam (782441). Procurement scope covers multiple items titled in the attached specification document: LVPH supply, circuit testing kit, battery-operated LVPH, UIC components, HOG contactors, feeder/bus coupler, portable UIC installations, and related testing/commissioning and humidity/temperature meters. Estimated value not disclosed; EMD is ₹58,000. The contract includes installation, testing, and commissioning. The 13-item BOQ implies an integrated rail systems kit with procurement, fabrication, and on-site commissioning. A key differentiator is the combined scope across electrical and monitoring equipment with option to adjust quantity by ±25% during and after contract execution. The tender is positioned as a government procurement opportunity for suppliers with railway-grade competencies.

Technical Specifications & Requirements

  • EMD: ₹58,000.
  • Scope: Supply, installation, testing, and commissioning of goods; includes fabrication and on-site commissioning for multiple LVPH and UIC-related items; 13 separate items referenced in the specification document.
  • Delivery terms: Quantity option clause allows ±25% variation; delivery period adjustments based on option calculation; extension rules defined.
  • Experience criteria: Bidder or OEM must have 3 years of regular supply/manufacture to Central/State Government or PSUs for similar category products; contract copies required.
  • Turnover criterion: Minimum average annual turnover over last 3 fiscal years to be provided; documentary evidence via audited statements or CA certificate.
  • Payment & invoice: Invoice must be in consignee name with GSTIN of consignee.
  • Scope of supply: Includes installation, testing, commissioning, and related services; all price components must cover complete lifecycle.

Terms, Conditions & Eligibility

  • EMD: ₹58,000 to be furnished as per bid terms.
  • Delivery/logistics: Delivery schedules include option-based extensions; original delivery period governs extended timelines up to a minimum of 30 days and potential recalculation on option exercise.
  • Financial standing: No liquidation or bankruptcy; bidders must upload an undertaking.
  • Past experience: At least 3 years’ experience in supplying similar category products to government bodies; provide contract copies.
  • Turnover: Minimum average turnover (last 3 years) must be demonstrated with audited statements or CA certificate.
  • Documentation: All required certificates and documents must be uploaded; failure leads to rejection.
  • Invoicing: GSTIN alignment with consignee is mandatory.
  • Warranty/AMC: Not explicitly stated; applicable terms to be captured in final bid.
  • General: Buy conditions include option clause and right to adjust quantities; bidders must comply.

Key Specifications

    • Emd: ₹58,000
    • Scope: Supply, installation, testing, commissioning for: LVPH, circuit testing kit, battery-operated LVPH, UIC components, HOG contactors, feeder/bus coupler, portable UIC installations, 13-pin UIC systems, and humidity/temperature meters
    • Quantity flexibility: ±25% increase/decrease at contract rates
    • Delivery extension rule: Time extension formula: (Increased quantity ÷ Original quantity) × Original delivery period, min 30 days
    • Experience requirement: 3 years’ Govt/PSU supply of similar products
    • Turnover proof: Last 3 years average turnover evidence
    • Invoicing rule: Invoice in consignee name with consignee GSTIN
    • Scope inclusions: Entire lifecycle – supply, installation, testing, commissioning, and on-site validation

Terms & Conditions

  • EMD of ₹58,000 to be submitted with bid

  • 3 years’ govt/PSU experience for similar products

  • Average turnover proof for last 3 years (with audited statements or CA certificate)

  • Invoice must be raised in consignee name with GSTIN

  • Quantity can vary ±25% during contract at contracted rates

  • Delivery/extensions governed by option clause and formula

Important Clauses

Payment Terms

Invoice in consignee name with GSTIN; payment terms aligned to supply/CMC milestones as per contract

Delivery Schedule

Option clause allows ±25% quantity change; extended time computed by formula with minimum 30 days

Penalties/Liquidated Damages

Not explicitly detailed; penalties likely governed by standard Railway procurement terms in contract

Bidder Eligibility

  • Regularly manufactured and supplied similar Category Products to Central/State Govt Organizations or PSUs for 3 years

  • Not under liquidation or bankruptcy; provide undertaking

  • Turnover evidence for last 3 financial years meeting bid requirements

  • OEM authorization or authorized reseller documentation

  • GST registration and compliant invoicing capability

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Bill of Quantities (BOQ) 13 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Supply of LVPH as per item 1 of attached spcification document Supply of LVPH as per item 1 of attached spcification document 1 pieces adee_lmg 60
2 Supply of circuit testing kit as per item 2 of attached specification document Supply of circuit testing kit as per item 2 of attached specification document 1 pieces adee_lmg 60
3 Supply of battery operated LVPH as per item 3 of attached specification document Supply of battery operated LVPH as per item 3 of attached specification document 1 pieces adee_lmg 60
4 Supply of LVPH UIC a sper item 4 of attached specification document Supply of LVPH UIC a sper item 4 of attached specification document 1 pieces adee_lmg 60
5 Supply of UIC charger as per item 5 of attached specification document Supply of UIC charger as per item 5 of attached specification document 1 pieces adee_lmg 60
6 HOG contactors as per item 6 of attached specification document HOG contactors as per item 6 of attached specification document 3 pieces adee_lmg 60
7 Feeder and bus coupler as per item 7 of attached specification document Feeder and bus coupler as per item 7 of attached specification document 2 pieces adee_lmg 60
8 Supply fabrication installation and commissioning of Portable UIC as per item 8 of attached specification document Supply fabrication installation and commissioning of Portable UIC as per item 8 of attached specification document 2 pieces adee_lmg 60
9 Supply fabrication installation and commissioning of Portable UIC as per item 8 of attached specification document Supply fabrication installation and commissioning of Portable UIC as per item 8 of attached specification document 1 pieces adee_lmg 60
10 Supply isntallation fabrication and commissioning as per item 10 of attached specification document Supply isntallation fabrication and commissioning as per item 10 of attached specification document 1 pieces adee_lmg 60
11 Supply fabrication installation testing and commissioning of portable 13 pin UIC asper item 11 of attached specification document Supply fabrication installation testing and commissioning of portable 13 pin UIC asper item 11 of attached specification document 1 pieces adee_lmg 60
12 Supply installation fabrication testing and commissioning of continuity test model as per item 12 of attached specification document Supply installation fabrication testing and commissioning of continuity test model as per item 12 of attached specification document 1 pieces adee_lmg 60
13 Digital humidity and temperature meter as per item 13 of attached specification document Digital humidity and temperature meter as per item 13 of attached specification document 20 pieces adee_lmg 60

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar government/PSU supply

4

Audited financial statements or CA certificate showing last 3 years turnover

5

EMD submission proof (₹58,000)

6

OEM authorization or back-to-back agreement (if bidding via reseller)

7

Technical bid documents and compliance statements

8

Notarized undertaking on non-bankruptcy and financial stability

9

Past project contracts/letters of award for similar items

10

GST-invoice naming as consignee with consignee GSTIN

Frequently Asked Questions

Key insights about ASSAM tender market

How to bid for LVPH and related equipment tender in Karbi Anglong Assam 2026?

Bidders must meet eligibility criteria including 3 years’ govt/PSU supply experience, maintain minimum turnover as documented, and provide EMD of ₹58,000. Prepare OEM authorizations, GST details, and past contracts; submit technical and financial bids with all required certificates to participate in the National Rail tender.

What documents are required for NEFR railway LVPH procurement in Assam 2026?

Required documents include GST registration, PAN, 3 years’ govt/PSU experience contracts, audited financials or CA certificate showing turnover, EMD ₹58,000, OEM authorization if bidding via reseller, and technical bid with compliance statements. Invoices must be in consignee name with the consignee GSTIN.

What are the key technical requirements for LVPH and UIC items tender?

Key requirements include supply, installation, testing, and commissioning of LVPH systems and UIC components, plus portable UIC and humidity/temperature meters. The scope spans 13 items; bidders should reference attached specification document for item-specific capacities and connection standards.

When is the delivery extension applicable for this railway procurement in Assam?

Delivery extensions activate under the option clause allowing ±25% quantity changes. Extension time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days, and may extend within the contract’s original delivery window.

What is the EMD amount for this North East Frontier Railway tender in Assam?

The Bid Security or EMD is ₹58,000. It must be submitted as per bid terms and in the prescribed format, alongside the bid, to qualify for evaluation. Ensure the EMD is valid through the bid validity period.

What turnover evidence is acceptable for eligibility in this railway tender?

Acceptable documentation includes certified audited balance sheets for the last three financial years or a CA/Cost Accountant certificate detailing turnover figures. If the bidder is newly formed, turnover is calculated from the date of incorporation for completed years.

What should invoices include for this NE railway procurement in Assam 2026?

Invoices must be raised in the consignee’s name and include the consignee GSTIN. Ensure the invoice aligns with the contract terms and itemized pricing for installation, testing, και commissioning services as per scope of supply.

Which organization and location does this tender target for LVPH equipment?

The tender targets the North East Frontier Railway under Indian Railways, with procurement activity located in Karbi Anglong, Assam. The scope includes LVPH equipment, UIC components, and related testing/commissioning services per attached specifications.

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