HAL Data Center Upgradation Tender for Smart Racks, Smart UPS Li-ion & DCIM IT Infrastructure — Defence Production 2026

Tender Overview

Organization: Hindustan Aeronautics Limited (HAL) under the Department of Defence Production. Procurement scope covers DATA CENTER UPGRADATION (SMART RACK), SMART UPS with LI-ION BATTERY, IT INFRASTRUCTURE AND SOFTWARE (DATA INFRASTRUCTURE MANAGEMENT- DCIM) and KVM SWITCHES. Estimated value and exact quantity remained undisclosed in the data, while an EMD of ₹40,000 applies for Schedule-1. The tender emphasizes GST handling by bidders and provides a precise set of bidder documentation and a 50% quantity option clause. The delivery framework aligns with standard HAL procurement practices and option-based quantity adjustments during contract execution, with delivery timing linked to the original delivery period. Unique emphasis on implementing modern DC infrastructure within a defence production context differentiates this tender.

Technical Specifications & Requirements

• Product categories: Data center upgrade hardware, Smart Racks, Li-ion UPS systems, DCIM software & IT infrastructure, KVM switches.
• Bid documents required at submission: PAN Card, GSTIN, Cancelled Cheque, EFT Mandate (bank-certified).
• EMD detail: ₹40,000 for Schedule-1; note correction from ₹75,000 in Annexure-C.
• GST handling: Bidder bears GST implications; reimbursement per actuals or applicable rate, not exceeding quoted GST percentage.
• Option clause: Purchaser may modify quantity up to ±50%; extended delivery periods calculated by a specific formula with a minimum of 30 days.
• Delivery terms: Delivery timeline linked to last date of original delivery order; extended periods follow the option clause.
• ATC corrections: Ensure alignment with the corrected EMD value and BOM expectations; no BOQ items were listed.
• Standards/Compliance: No explicit technical standards listed in the provided data.

Terms, Conditions & Eligibility

• EMD: ₹40,000 for Schedule-1 (as corrected in ATC).
• GST treatment: Bidder to manage GST; reimbursement as per actuals or as per lower rate.
• Vendor code creation documents: PAN Card, GSTIN, Cancelled Cheque, EFT Mandate certified by bank.
• Option clause: Quantity can vary by up to 50% during and after contract; delivery period adjustment with minimum 30 days.
• Delivery/contract terms: Delivery period anchored to the original delivery order date; extension mechanisms described in option clause.
• ATC corrections: Follow the corrected EMD amount; ensure adherence to purchaser’s terms.
• Eligibility criteria and penalties: Not specified beyond the option and EMD corrections; suppliers must comply with all terms.