Higher Education Department Uttar Pradesh Smart Class Equipment Tender Sonbhadra 2026 - Digital Content Software & Installation Standards
N/a
SONBHADRA, UTTAR PRADESH
Posted:
2 January 2026
Closed:
12 January 2026
GEM
GEM
Higher Education Department Uttar Pradesh SMART CLASS EQUIPMENT WITH DIGITAL CONTENTS SOFTWARE Mau Uttar Pradesh 2026 | ISI/IT Standards & 891000 Bid
Bid Publish Date
26-Feb-2026, 2:40 pm
Bid End Date
09-Mar-2026, 3:00 pm
EMD
₹17,820
Value
₹8,91,000
Location
Progress
Issue26-Feb-2026, 2:40 pm
AwardPending
Quantity
1
Bid Type
Two Packet Bid
Categories
3
Tender Overview
The opportunity is issued by the Higher Education Department, Uttar Pradesh, for a SMART CLASS EQUIPMENT WITH DIGITAL CONTENTS SOFTWARE package in MAU (Azamgarh/Moradabad region context). Estimated value is ₹891,000 with an EMD of ₹17,820. Scope includes supply, installation, networking cabling, fixtures, commissioning, and on-site demonstration by the seller. Training at site and post-sale OEM/seller support are expected. The procurement emphasizes an integrated E-learning solution with interactive boards, projectors, speakers, UPS, central controller, software deployment, and multilingual capabilities. A key differentiator is the inclusion of complete installation, on-site training, and turnkey delivery with demonstrable performance. The tender targets educational institutions seeking modern digital classrooms.
Technical Specifications & Requirements
- The package covers a Digital E-learning solution with hardware and software components for a complete classroom setup. It requires installation, networking cabling, fixtures, commissioning, and on-site demonstration.
- Equipment scope includes interactive boards, projectors, speakers, UPS, central controller, and associated software with deployment capabilities across subjects and multilingual UI. Detailed component-level specs are not fully enumerated, but the tender expects on-site training and OEM/seller support for a defined period.
- Key compliance points cite on-board BIS CRS Meity registration for projectors and general adherence to standard digital learning practices. The tender includes ownership of data sheets and a robust service/EScalation process.
Terms & Eligibility
- EMD: ₹17,820; payment terms and submission format align with standard government bidding. Scope includes supply, installation, testing, and commissioning.
- Requirement highlights include End User Certificate in buyer’s format if requested, and data sheet alignment with product specifications. Bidders must meet the scope of supply as a turnkey delivery with training and after-sales support from OEM/seller.
- The ATC terms emphasize bid document completeness, escalation matrices, and adherence to generic option clauses allowing quantity variations up to ±25% with proportional delivery timelines. Bidders should prepare all required certifications and technical documents to avoid rejection.
Key Specifications
-
- Product category: Digital E-learning solution coupled with SMART CLASS equipment (interactive board, projector, speakers, UPS, central controller, software)
- Installation scope: Networking cabling, fittings, commissioning, and on-site demonstration at buyer premises
- Training: On-site training period (days not specified in data); ensure knowledge transfer and classroom readiness
- OEM support: Number of years of post-sale support from OEM/seller (not explicitly stated; ensure confirmation during bid)
- Device requirements: Interactive board specifications (diagonal size, surface material, touch interface/technology, response time), projector specs (native resolution, brightness, lens type, lamp life), speakers (W rating, quantity), UPS specs (KVA, battery type, backup time, AH), central controller capabilities and software features
- Regulatory/compliance: BIS CRS Meity registration for projectors; multilingual UI; deployment method and reports features in software
- Data sheets: Data sheet alignment with product specifications and on-site demonstration capability
Important Clauses
Payment Terms
Standard government terms; ensure EMD submission and compliance with payment milestones according to PO; verify if advance or milestone payments apply.
Delivery Schedule
Delivery can be adjusted by ±25% quantity; delivery period calculated from the last date of the original order with minimum 30 days extension.
Penalties/Liquidated Damages
Penalties may apply for delays; LD structure to be clarified in the contract based on delivery slippage.
Bidder Eligibility
-
Proven experience in supplying digital classroom hardware and software deployments
-
Turnover reflecting capability to sustain a project of ₹891,000
-
Compliance with BIS CRS Meity requirements for projectors (where applicable)
-
Ability to provide on-site installation, training, and ongoing OEM support
Documents 4
GeM-Bidding-9044777.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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(Historical Results)
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Higher Education Department Haryana SMART CLASS EQUIPMENT WITH DIGITAL CONTENTS SOFTWARE Tender 2025
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Posted:
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Closed:
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GEM
Tender Results
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Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| BASIC INFORMATION | Type of Digital E Learning solution | Smart Class With Digital Contents Software |
| BASIC INFORMATION | Equipment Supplied in the offered product are | Digital Contents Software, CPU, Interactive Board, Projector, Speaker, UPS, Central Control, Mini Computer, Digital Contents Software, CPU, Interactive Board , Projector, Speaker, PA System, Online UPS, Central Control, Mini Computer, Operating systems as applicable, Pre loaded latest version of MS Office and Anti virus for each CPU/each Mini computer and Portable fire extinguisher, Water purifiers (as per buyer requirements) Class room desking/seating as per buyer drawings and specifications |
| BASIC INFORMATION | Installation alongwith supply of necessary items for networking , cabling, fitting/fixtures, Commissioning and Demonstration of the offered product by the seller at buyer premises | A smart classroom setup by installation of all supplied hardware with proper networking and cabling, Installation of educational content, Demonstration of functional operation of smart class set up, A smart classroom setup by installation of all supplied hardware with proper Installation of educational content, Demonstration of functional operation of smart class set up including Network cabling work, Electrification with ISI cabling from power distribution points to UPS and to interactive panel and other related equipment, supply and installation of the portable fire extinguisher ABC Type 4 Kg or higher as per IS specn. |
| BASIC INFORMATION | No of days Training Provided at Site | 0, upto to 5, 6 to 10, 11 to 20, 21 to 30 |
| BASIC INFORMATION | Number of Years upto which Support is available from OEM / Seller | 1, 2, 3, 5 |
| CPU | CPU (Hint:- Select NA if not applicable ) | Intel Core I7, Intel Core I5, Intel Core I3, Dual Core, Intel Atom, Other, NA |
| CPU | Processor Generation | 6th, 7th, 8th, Other, NA, 12th, 13th |
| CPU | RAM (GB) | 2, 4, 8, 16, 32, 64, 96, NA |
| CPU | RAM upgradable upto (GB) | 8, 16, NA |
| CPU | Hard Disk Capacity (GB) | 128, 256, 500, 1000, 2000, NA |
| CPU | Hard Disk Upgradable upto (GB) | 1000, 2000, NA |
| CPU | Operating Systems preloaded/supplied alongwith CPU | Windows 7 Professional, Windows 8 Professional, Windows 10 Professional, Linux, DOS, NA |
| CPU | No of USB 2-0 Ports (Nos) | 1, 2, 3, 4, 5, NA |
| CPU | No of USB 3-0 Ports (Nos) | 1, 2, 3, 4, 5, NA |
| CPU | Ports/Components are available/supplied along with CPU | VGA Port, LAN Port, Keyboard, Mouse /Track Pad, NA |
| Mini Computer | Processor of Mini Computer (Hint:- Select NA if not applicable ) | Intel Core I7, Intel Core I5, Intel Core I3, Dual Core, Quad Core, Intel Atom, NA |
| Mini Computer | Number of bits of the processor | 32, 64, NA |
| Mini Computer | RAM(GB) | 1, 2, 3, 4, 8, 16, 32, 64, NA, Provided with 4 GB and system upgradable up to 8 GB. HDD Provided with 1 TB capacity |
| Mini Computer | Operating Systems preloaded/supplied along with CPU | Windows 7 Professional, Windows 8 Professional, Windows 10 Professional, Linux, NA |
| Mini Computer | No of USB 2-0 Ports | 1, 2, 3, 4, 5, NA |
| Mini Computer | No of USB 3-0 Ports | 1, 2, 3, 4, 5, NA |
| Mini Computer | Ports/Components are available/supplied along with Mini computer | VGA Port, LAN Port, CSI Camera Port, DSI Display Port, Full size HDMI video output, MicroSD card slot, On board Bluetooth 4.1, 3.5mm composite audio output jack, Micro USB power 5V input, Wifi, Broadcom BCM2837, Micro USB Power 5V input, Keyboard, Mouse /Track Pad, NA, VGA Port, LAN Port, CSI Camera Port, DSI Display Port, Full size HDMI video output, MicroSD card slot, On board Bluetooth 4.1, 3.5mm composite audio output jack, Micro USB power 5V input, Wi-Fi, Broadcom BCM2837, Micro USB Power 5V input, Wireless Keyboard, Wireless Mouse /Track Pad, and with inbuilt camera and mic |
| INTERACTIVE BOARD | Diagonal size of Interactive Board in inches Hint:- Select NA if not applicable ) | 72, 74, 76, 78, 80, 82, 84, 86, 88, 90, 92, 94, 96, NA, 75 |
| INTERACTIVE BOARD | Surface material of Boards | Ceramic Steel Surface, Painted Steel Surface, Laminate Surface, NA |
| INTERACTIVE BOARD | Board Aspect Ratio | 4:3, 5:4, 16:9, 16:10, NA |
| INTERACTIVE BOARD | Touch interface | Touch sensitive, pen driven, Touch sensitive as well as pen driven, NA |
| INTERACTIVE BOARD | Touch Technology | Resistive, Electromagnetic, Infrared, Ultra sonic, Capacitive, Optical, Anoto, NA |
| INTERACTIVE BOARD | Response time ( in milli seconds) | Less than 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, NA |
| INTERACTIVE BOARD | In built Speakers | Yes, No |
| INTERACTIVE BOARD | Provision for wall mounting | Yes, No |
| INTERACTIVE BOARD | Standard Accessories to be supplied | Cordless Pen, USB Extender Hub 8 Meters, All connecting Cables and accessories to be supplied along with the Board, Installation Kit to be supplied alongwith the Board, Operating and Installation Manual, NA |
| INTERACTIVE BOARD | Warranty of Interactive Board (in years) | 1, 2, 3, 5, NA |
| PROJECTOR | Type of Projector (Hint:- Select NA if not applicable ) | LCD, DLP, NA |
| PROJECTOR | Projection Method (Hint:- Select NA if not applicable ) | Front, Rear, NA |
| PROJECTOR | Type of Lens | Standard Throw, Ultra Short Throw, Short Throw, NA |
| PROJECTOR | Native Resolution | 640 × 480, 800 × 600, 1024 × 768, 1280 × 960, 1400 × 1050, 1600 × 1200, 2048 × 1536, 2800 × 2100, 3200 × 2400, 1024 × 576, 1280 × 800, 1366 × 768, 1440 × 900, 1680 × 1050, 1920 × 1200, 2560 × 1600, 3840 × 2400, 3840 × 2160, NA |
| PROJECTOR | Brightness (Lumens) | 2400, 2600, 2800, 3000, 3200, 3400, 3600, 3800, 4000, 4200, 4400, NA, 3500 |
| PROJECTOR | Zoom | 1.1x, 1.2x, 1.5x, 2x, NA |
| PROJECTOR | Lowest range of Throw Ratio (Hint :- For example select 1:4 for lowest range for Throw ratio 1:4 to 2:2) | 1.1, 1.2, 1.3, 1.4, 1.5, 1.6, 1.7, 1.8, 1.9, 2.0, NA, 0.6 |
| PROJECTOR | Highest range of Throw Ratio Hint :- For example select 2:2 for highest range for Throw ratio 1:4 to 2:2) | 1.5, 1.6, 1.7, 1.8, 1.9, 2.0, 2.1, 2.2, 2.3, 2.4, 2.5, 2.6, 2.7, 2.8, NA |
| PROJECTOR | Aspect Ratio | 4:3, 16:9, 16:10, NA |
| PROJECTOR | Projection Lamp | UHP, LED, Laser, LED & Laser Hybrid, NA |
| PROJECTOR | Minimum Life of projection Lamp (In Normal Mode) (Hours) | 2000, 2100, 2200, 2300, 2400, 2500, 2700, 3000, NA |
| PROJECTOR | Integrated Devices with projector are | 1. Lamp Hour Counter, 2.Video Compatibility, 3.Inbuilt Speaker, 4.HDMI/DVI Port, 5. Analog RGB In Port, 6. Analog RGB Out Port, 7.Audio In, 8.Audio Out, 9. Video In, 10.Storage Media Port (USB- Type A ), 11.WiFi Availabilty, 12. LAN Connectivity, 13. 3D Ready, 14. NA, Remote control for projector |
| PROJECTOR | BIS Registration under CRS of Meity | Yes, No |
| PROJECTOR | Warranty of the projector in years | 1, 2, 3, 5, NA |
| SPEAKERS | Rating of speakers in Wattage (Hint:- Select NA if not applicable ) | 10, 20, 30, 40, 50, 60, 70, 80, 90, 100, 120, 150, 200, 250, 300, NA |
| SPEAKERS | Number of Speakers | 2, 4, 6, 8, NA |
| SPEAKERS | Speaker Type | Main Speaker, Woofer, Monitor Speaker, Tweeter, NA |
| SPEAKERS | Amplification Method | Passive Speaker, Powered Speaker, NA |
| SPEAKERS | If Powered , Amplifier Class | Class A, Class B, Class C, Class D, NA |
| SPEAKERS | Configuration | One Way, Two Way, Three Way, Four Way, NA |
| SPEAKERS | Connectors | XLR (Male), XLR (Female), 3.5mm, RCA Pin, USB, SpeakON, 1/4 Inch (6.35mm), Stripped Cable Socket, NA |
| SPEAKERS | Warranty of speaker in Years | 1, 2, 3, 5, NA |
| UPS | Type of UPS offered | Offline, Online |
| UPS | Rating of UPS in KVA | 0.5, 0.65, 0.8, 1.0, 1.2, 1.5, 2.0, NA |
| UPS | Technology | MOSFET-PWM, IGBT-PWM, NA |
| UPS | Type of transformer | With isolation, Without isolation, NA |
| UPS | Rated Output (Volt) | 1. Single phase sinewave 230v AC , 50Hz, 2. Single Phase Quasi-Sin-wave 230 V AC, 3. 50 Hz, NA |
| UPS | Inverter Efficiency | 70, 80, 85, 90, 95, 97, 99, NA |
| UPS | Load power factor | 0.6, 0.65, 0.7, 0.75, 0.8, 0.85, 0.9, 0.95, NA |
| UPS | UPS can withstand 10% Overload for the time in minutes | 10, 20, 30, 40, 50, 60, NA |
| UPS | Type of battery in scope of supply | SMF-VRLA, Tubular, NA |
| UPS | Backup time (Minutes) | 15, 30, 60, 90, 120, 180, 240, NA |
| UPS | Rated Ampere Hour (AH) of the offered battery in AH | 9, 12, 18, 24, 26, 38, 42, 65, 100, 110, 115, 120, 150, 180, 200, 230, NA |
| UPS | Number of batteries are in scope of supply | 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 11, 12, 13, 14, 15, NA |
| UPS | Input (Voltage range) | 120-260, 120-280, 140-260, 140-280, 160-260, 160-280, NA |
| UPS | Protection provided in the UPS are | 1. Short circuit protection, 2.Over voltage protection, 3. Under voltage protection, 4. Over load protection, 5. Battery protection, NA |
| UPS | Warranty for UPS (Years) | 1, 2, 3, 4, 5, NA |
| UPS | Movable trolly for Batteries | With trollery, Without trollery but with rack, NA |
| UPS | Warranty for battery in years | 1, 2, 3, 4, 5, NA |
| UPS | Degree of Protection of UPS | IP21, IP20, NA |
| CENTRAL CONTROL | Central Controller | Available, Not Available, NA |
| CENTRAL CONTROL | Provisions available in controller are | System On/off, PC on/off, Projector on/off, Volume control keys, External PC input, VGA input, NA |
| SOFTWARE | Level (Class) for Digital E Leraning software offered (Hint:- Select NA if not applicable ) | 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 11, 12, NA |
| SOFTWARE | Name of the Educational Board for which software is Applicable | CBSE, ICSE, State Boards, NA |
| SOFTWARE | Name of the Subjects for Digital E Learning | Mathematics, Science, Physics, Chemistry, Biology, Social Studies, Political science, History, Psychology, Sociology, Geography, Disaster Management, Civics, Economics, Accounts, Business Studies, Computer Science, Information Technology, Biotechnology, Enviromental science, Art & Craft, English, Hindi, Sanskrit, Others, NA, AI content with Assessment |
| SOFTWARE | Multilingual User Interface supported by the offered product | English, Hindi, Assamese, Bengali, Bodo, Dogri, Gujarati, Kannada, Kashmiri, Konkani, Maithili, Malayalam, Manipuri, Marathi, Oriya, Punjabi, Sanskrit, Santhali, Sindhi, Tamil, Khasi, Mizo, Telugu, Urdu, NA |
| SOFTWARE | Method of Depolyment | Online, Offline, Desktop, Mobile, Tablets, Virtual, Server, NA |
| SOFTWARE | Contents Features of the software | 1. Contents are clearly represented, structured and accurate, 2. Contents are accessible with good response time, 3.Availability of different learning approaches, 4. The voice of Male and Female experts are available in Indian accent., 5. Allow user to add additional content like Image, Videos, Audio files, Documents, PDF Files etc. as learning aids, NA |
| SOFTWARE | Reports Features of the Software | 1. Provision for Academic progress monitoring tabular report, 2. Provision for Academic progress monitroing graphical report, 3.Provision for Quiz tabular report, 4. Provision for Quiz graphical report, 5.Provision for User wise content upload Tabular Report, 6. Provision for User wise content upoload Graphical report, 7.Provision for Subject wise,class wise and teacher wise usage report of each topic, 8.Provision forReport Export to pdf feature, NA |
| SOFTWARE | Features Related to Questions | 1.Provision for Teachers Prepare & Add Lesson Planning Feature, 2.Provision for MCQ Type Quiz Subject wise, 3. Provision for MCQ Type Quiz Chapter wise, 4. Provision for MCQ Type Inline Quiz Content wise, 5.Board question paper for atleast last 10 years, 6. Interactive Games, 7.Goods and effective graphics, and animations based on imaginative analogies, 8. Short animations/videos to cater child attention span, 9. Chapter wise summary, NA |
| SOFTWARE | Miscellaneous Features of the software | 1.Incorporate E-books especially of CBSE/NCERT, 2.Teacher/student can stop at any point and restart after a pause from the same point in the topic.All modules is having pause; play, fast forward,index, assessment and rewind facilities., 3. Search feature with multilingual support, 4. Product help and FAQ feature, 5. Tracking and Assessment, 6. Provision for Start Learning Session from last studied feature, 7. Adding Bookmarks, 8. Adding own resources, NA |
| SOFTWARE | Provision for Role Supported | 1. Admin, 2. Subject Matter Export (SME), 3. Teacher, 4. Student, 5. Parent, NA |
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Required Documents
1
GST registration certificate
2
PAN card
3
Experience certificates for similar digital classroom deployments
4
Financial statements (last 3 years) or turnover proof
5
EMD payment proof (₹17,820)
6
Technical bid documents and product data sheets
7
OEM authorization letters and, if applicable, end-user certificates
8
Data sheets of all offered hardware and software components
9
Commercial terms and warranty/AMC details
10
Any BIS CRS Meity registration certificates for projectors
Frequently Asked Questions
Key insights about UTTAR PRADESH tender market
How to bid for smart classroom tender in Mau Uttar Pradesh 2026
Bidders should prepare GST, PAN, experience certificates, financial statements, EMD ₹17,820, and data sheets. Upload OEM authorizations and End User certificates if required. Ensure data sheets match offered specs, provide on-site installation, and demonstrate post-sale support with escalation details for the Higher Education Department UP.
What documents are required for digital E-learning tender in UP
Required documents include GST certificate, PAN, last 3 years financials, experience certificates for similar deployments, EMD ₹17,820, product data sheets, OEM authorizations, data sheets validation, and warranty/AMC details. End User Certificate format may be requested by the buyer.
What are the technical specs for smart class equipment in UP bid
The tender demands an integrated digital E-learning solution with interactive boards, projectors, speakers, UPS, central controller, and software. Look for BIS CRS Meity registration for projectors, multilingual UI, deployment method, and on-site training. Precise unit-level specs appear in the data sheets and BOQ alignment.
When is the delivery period for Mau UP smart classroom package
Delivery timelines follow the option clause allowing ±25% quantity variation. The period starts from the last date of the original delivery order; additional time equals (increased quantity/original quantity) × original delivery period, with a minimum of 30 days, subject to contract extension limits.
What are the EMD and payment terms for UP tender 2026
EMD is ₹17,820. Payment terms align with standard government bids, typically including submission of earned value proof and compliance certificates. Ensure readiness for potential advance or milestone payments as per the commercial terms in the purchase order.
What certifications are required for projectors in this UP tender
Projectors must comply with BIS CRS Meity registration; data sheets should reflect certified standards. The tender expects data sheet alignment with product specifications and may require End User Certificates; ensure OEM authorization covers projector compliance.
How to demonstrate on-site installation and training for UP bid
Bidders must include deployment plans showing installation steps, cabling, wiring, commissioning, and a demonstration schedule. Training at site should be documented with a trainer profile, duration, and topics covered; ensure adequate on-site support and a clear escalation matrix.
What is the scope of supply for the Mau UP smart class package
Scope includes supply, installation, testing, commissioning of goods, on-site demonstration, and training. It also requires networking cabling and fixtures. The package encompasses interactive boards, projectors, speakers, UPS, central controller, and SOFTWARE deployment with multilingual UI.
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Documents 4
GeM-Bidding-9044777.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS