Higher Education Department Uttar Pradesh Smart Class Equipment Tender Sonbhadra 2026 - Digital Content Software & Installation Standards
N/a
SONBHADRA, UTTAR PRADESH
Posted:
2 January 2026
Closed:
12 January 2026
GEM
GEM
Higher Education Department Uttar Pradesh SMART CLASS EQUIPMENT WITH DIGITAL CONTENTS Tender Mirzapur 2026 - ISI/CRIS Meity BIS Projector & Interactive Boards 2026
Bid Publish Date
19-Feb-2026, 1:38 pm
Bid End Date
02-Mar-2026, 1:00 pm
EMD
₹17,820
Value
₹8,91,000
Location
Progress
Issue19-Feb-2026, 1:38 pm
AwardPending
Quantity
1
Bid Type
Two Packet Bid
Key Highlights
- • Critical: On-site installation, networking, cabling, fitting/fixtures, and commissioning included
- • Critical: BIS CRS of Meity registration for projectors; IS/ISO standards referenced implicitly in equipment scope
- • Critical: 25% quantity variation right during procurement and contract period
- • Critical: EMD ₹17,820; estimated contract value ₹891,000
- • Warranty/Support: unspecified duration; multi-year OEM support requested for hardware and software
- • Delivery: on-site demonstration and training at buyer premises; delivery lead times not explicitly stated
- • Documentation: mandatory certificates to be uploaded; non-compliance leads to rejection
- • Special clause: dedicated toll-free service support and escalation matrix required
Categories
3
Tender Overview
The opportunity is a SMART CLASS EQUIPMENT with DIGITAL CONTENTS SOFTWARE procurement by the Higher Education Department, Uttar Pradesh, for the district of MIRZAPUR, UP 231001. Estimated value is ₹891,000 with an EMD of ₹17,820. Scope includes installation, networking, cabling, fixtures, commissioning, and on-site demonstration by the seller. Training is conducted at the site, and OEM/seller support duration is requested. The package spans multiple ICT components (interactive boards, projectors, mini computers, UPS, speakers, software) and requires on-site deployment at buyer premises. Unique aspects include full end-to-end delivery, integration with digital e-learning software, and on-site demonstrations.
Technical Specifications & Requirements
- Core category: BASIC INFORMATION on digital e-learning solutions with on-site installation and network setup
- Equipment array covers: interactive boards, projectors, speakers, UPS, central controller, and software for digital learning
- Mandatory on-site delivery, commissioning, and demonstration; training days and OEM support duration are specified as part of the TECHNICAL scope though exact values are not disclosed
- BIS CRS/Meity registration required for projector components; native resolution, lumen rating, and wall-mount provisions are to be supplied
- Product must align with multi-component deployment (hardware + software) for a comprehensive classroom solution; BOQ shows multi-category integration though itemized quantities are not provided
- Section mentions multi-brand OEM support and post-installation service terms; safeguards include Escalation Matrix and toll-free service line
Terms, Conditions & Eligibility
- EMD: ₹17,820; payment and submission terms per bid document
- Scope includes Supply, Installation, Testing, and Commissioning; on-site training and post-sale support expected
- Service terms require Escalation Matrix and dedicated toll-free support
- Certificates must be uploaded as per ATC; non-submission may lead to rejection
- Option clauses allow quantity adjustments up to 25% during contract period at contracted rates
- BOQ is empty; bidders must align with tender’s installation, commissioning, and software deployment requirements
Key Specifications
-
Digital e-learning software with multilingual UI
-
Interactive Board with wall-mount provision and built-in speakers
-
Projector with specified native resolution and lamp life (exact values not provided)
-
UPS with specified rating, backup time, battery AH, and protection features
-
Central controller with scope of control features
-
On-site deployment including networking, cabling, fixtures, and commissioning
-
On-site training duration and OEM support period explicitly required
Terms & Conditions
-
EMD ₹17,820; total estimated contract value ₹891,000; 25% quantity variation allowed
-
Supply, installation, testing, commissioning; on-site training and support from OEM
-
Mandatory certificates upload; toll-free service and escalation matrix required
Important Clauses
Payment Terms
EMD paid upfront; settlement terms for supply, installation, testing, and commissioning per bid conditions; escalation process for service support
Delivery Schedule
Delivery lead times align with original and extended delivery periods; option clause allows quantity variation up to 25%
Penalties/Liquidated Damages
Details not fully specified; bid terms indicate potential LD for delayed delivery or non-compliance with installation
Bidder Eligibility
-
Experience in supplying/implementing smart classroom ICT equipment
-
Evidence of on-site installation and commissioning capabilities
-
Financial stability to support multi-component deployment worth ₹891,000
Documents 4
GeM-Bidding-9011268.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Tender Results
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Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| BASIC INFORMATION | Type of Digital E Learning solution | Smart Class With Digital Contents Software |
| BASIC INFORMATION | Equipment Supplied in the offered product are | Digital Contents Software, CPU, Interactive Board, Projector, Speaker, UPS, Central Control, Mini Computer, Digital Contents Software, CPU, Interactive Board , Projector, Speaker, PA System, Online UPS, Central Control, Mini Computer, Operating systems as applicable, Pre loaded latest version of MS Office and Anti virus for each CPU/each Mini computer and Portable fire extinguisher, Water purifiers (as per buyer requirements) Class room desking/seating as per buyer drawings and specifications |
| BASIC INFORMATION | Installation alongwith supply of necessary items for networking , cabling, fitting/fixtures, Commissioning and Demonstration of the offered product by the seller at buyer premises | A smart classroom setup by installation of all supplied hardware with proper networking and cabling, Installation of educational content, Demonstration of functional operation of smart class set up, A smart classroom setup by installation of all supplied hardware with proper Installation of educational content, Demonstration of functional operation of smart class set up including Network cabling work, Electrification with ISI cabling from power distribution points to UPS and to interactive panel and other related equipment, supply and installation of the portable fire extinguisher ABC Type 4 Kg or higher as per IS specn. |
| BASIC INFORMATION | No of days Training Provided at Site | 0, upto to 5, 6 to 10, 11 to 20, 21 to 30 |
| BASIC INFORMATION | Number of Years upto which Support is available from OEM / Seller | 1, 2, 3, 5 |
| CPU | CPU (Hint:- Select NA if not applicable ) | Intel Core I7, Intel Core I5, Intel Core I3, Dual Core, Intel Atom, Other, NA |
| CPU | Processor Generation | 6th, 7th, 8th, Other, NA, 12th, 13th |
| CPU | RAM (GB) | 2, 4, 8, 16, 32, 64, 96, NA |
| CPU | RAM upgradable upto (GB) | 8, 16, NA |
| CPU | Hard Disk Capacity (GB) | 128, 256, 500, 1000, 2000, NA |
| CPU | Hard Disk Upgradable upto (GB) | 1000, 2000, NA |
| CPU | Operating Systems preloaded/supplied alongwith CPU | Windows 7 Professional, Windows 8 Professional, Windows 10 Professional, Linux, DOS, NA |
| CPU | No of USB 2-0 Ports (Nos) | 1, 2, 3, 4, 5, NA |
| CPU | No of USB 3-0 Ports (Nos) | 1, 2, 3, 4, 5, NA |
| CPU | Ports/Components are available/supplied along with CPU | VGA Port, LAN Port, Keyboard, Mouse /Track Pad, NA |
| Mini Computer | Processor of Mini Computer (Hint:- Select NA if not applicable ) | Intel Core I7, Intel Core I5, Intel Core I3, Dual Core, Quad Core, Intel Atom, NA |
| Mini Computer | Number of bits of the processor | 32, 64, NA |
| Mini Computer | RAM(GB) | 1, 2, 3, 4, 8, 16, 32, 64, NA, Provided with 4 GB and system upgradable up to 8 GB. HDD Provided with 1 TB capacity |
| Mini Computer | Operating Systems preloaded/supplied along with CPU | Windows 7 Professional, Windows 8 Professional, Windows 10 Professional, Linux, NA |
| Mini Computer | No of USB 2-0 Ports | 1, 2, 3, 4, 5, NA |
| Mini Computer | No of USB 3-0 Ports | 1, 2, 3, 4, 5, NA |
| Mini Computer | Ports/Components are available/supplied along with Mini computer | VGA Port, LAN Port, CSI Camera Port, DSI Display Port, Full size HDMI video output, MicroSD card slot, On board Bluetooth 4.1, 3.5mm composite audio output jack, Micro USB power 5V input, Wifi, Broadcom BCM2837, Micro USB Power 5V input, Keyboard, Mouse /Track Pad, NA, VGA Port, LAN Port, CSI Camera Port, DSI Display Port, Full size HDMI video output, MicroSD card slot, On board Bluetooth 4.1, 3.5mm composite audio output jack, Micro USB power 5V input, Wi-Fi, Broadcom BCM2837, Micro USB Power 5V input, Wireless Keyboard, Wireless Mouse /Track Pad, and with inbuilt camera and mic |
| INTERACTIVE BOARD | Diagonal size of Interactive Board in inches Hint:- Select NA if not applicable ) | 72, 74, 76, 78, 80, 82, 84, 86, 88, 90, 92, 94, 96, NA, 75 |
| INTERACTIVE BOARD | Surface material of Boards | Ceramic Steel Surface, Painted Steel Surface, Laminate Surface, NA |
| INTERACTIVE BOARD | Board Aspect Ratio | 4:3, 5:4, 16:9, 16:10, NA |
| INTERACTIVE BOARD | Touch interface | Touch sensitive, pen driven, Touch sensitive as well as pen driven, NA |
| INTERACTIVE BOARD | Touch Technology | Resistive, Electromagnetic, Infrared, Ultra sonic, Capacitive, Optical, Anoto, NA |
| INTERACTIVE BOARD | Response time ( in milli seconds) | Less than 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, NA |
| INTERACTIVE BOARD | In built Speakers | Yes, No |
| INTERACTIVE BOARD | Provision for wall mounting | Yes, No |
| INTERACTIVE BOARD | Standard Accessories to be supplied | Cordless Pen, USB Extender Hub 8 Meters, All connecting Cables and accessories to be supplied along with the Board, Installation Kit to be supplied alongwith the Board, Operating and Installation Manual, NA |
| INTERACTIVE BOARD | Warranty of Interactive Board (in years) | 1, 2, 3, 5, NA |
| PROJECTOR | Type of Projector (Hint:- Select NA if not applicable ) | LCD, DLP, NA |
| PROJECTOR | Projection Method (Hint:- Select NA if not applicable ) | Front, Rear, NA |
| PROJECTOR | Type of Lens | Standard Throw, Ultra Short Throw, Short Throw, NA |
| PROJECTOR | Native Resolution | 640 × 480, 800 × 600, 1024 × 768, 1280 × 960, 1400 × 1050, 1600 × 1200, 2048 × 1536, 2800 × 2100, 3200 × 2400, 1024 × 576, 1280 × 800, 1366 × 768, 1440 × 900, 1680 × 1050, 1920 × 1200, 2560 × 1600, 3840 × 2400, 3840 × 2160, NA |
| PROJECTOR | Brightness (Lumens) | 2400, 2600, 2800, 3000, 3200, 3400, 3600, 3800, 4000, 4200, 4400, NA, 3500 |
| PROJECTOR | Zoom | 1.1x, 1.2x, 1.5x, 2x, NA |
| PROJECTOR | Lowest range of Throw Ratio (Hint :- For example select 1:4 for lowest range for Throw ratio 1:4 to 2:2) | 1.1, 1.2, 1.3, 1.4, 1.5, 1.6, 1.7, 1.8, 1.9, 2.0, NA, 0.6 |
| PROJECTOR | Highest range of Throw Ratio Hint :- For example select 2:2 for highest range for Throw ratio 1:4 to 2:2) | 1.5, 1.6, 1.7, 1.8, 1.9, 2.0, 2.1, 2.2, 2.3, 2.4, 2.5, 2.6, 2.7, 2.8, NA |
| PROJECTOR | Aspect Ratio | 4:3, 16:9, 16:10, NA |
| PROJECTOR | Projection Lamp | UHP, LED, Laser, LED & Laser Hybrid, NA |
| PROJECTOR | Minimum Life of projection Lamp (In Normal Mode) (Hours) | 2000, 2100, 2200, 2300, 2400, 2500, 2700, 3000, NA |
| PROJECTOR | Integrated Devices with projector are | 1. Lamp Hour Counter, 2.Video Compatibility, 3.Inbuilt Speaker, 4.HDMI/DVI Port, 5. Analog RGB In Port, 6. Analog RGB Out Port, 7.Audio In, 8.Audio Out, 9. Video In, 10.Storage Media Port (USB- Type A ), 11.WiFi Availabilty, 12. LAN Connectivity, 13. 3D Ready, 14. NA, Remote control for projector |
| PROJECTOR | BIS Registration under CRS of Meity | Yes, No |
| PROJECTOR | Warranty of the projector in years | 1, 2, 3, 5, NA |
| SPEAKERS | Rating of speakers in Wattage (Hint:- Select NA if not applicable ) | 10, 20, 30, 40, 50, 60, 70, 80, 90, 100, 120, 150, 200, 250, 300, NA |
| SPEAKERS | Number of Speakers | 2, 4, 6, 8, NA |
| SPEAKERS | Speaker Type | Main Speaker, Woofer, Monitor Speaker, Tweeter, NA |
| SPEAKERS | Amplification Method | Passive Speaker, Powered Speaker, NA |
| SPEAKERS | If Powered , Amplifier Class | Class A, Class B, Class C, Class D, NA |
| SPEAKERS | Configuration | One Way, Two Way, Three Way, Four Way, NA |
| SPEAKERS | Connectors | XLR (Male), XLR (Female), 3.5mm, RCA Pin, USB, SpeakON, 1/4 Inch (6.35mm), Stripped Cable Socket, NA |
| SPEAKERS | Warranty of speaker in Years | 1, 2, 3, 5, NA |
| UPS | Type of UPS offered | Offline, Online |
| UPS | Rating of UPS in KVA | 0.5, 0.65, 0.8, 1.0, 1.2, 1.5, 2.0, NA |
| UPS | Technology | MOSFET-PWM, IGBT-PWM, NA |
| UPS | Type of transformer | With isolation, Without isolation, NA |
| UPS | Rated Output (Volt) | 1. Single phase sinewave 230v AC , 50Hz, 2. Single Phase Quasi-Sin-wave 230 V AC, 3. 50 Hz, NA |
| UPS | Inverter Efficiency | 70, 80, 85, 90, 95, 97, 99, NA |
| UPS | Load power factor | 0.6, 0.65, 0.7, 0.75, 0.8, 0.85, 0.9, 0.95, NA |
| UPS | UPS can withstand 10% Overload for the time in minutes | 10, 20, 30, 40, 50, 60, NA |
| UPS | Type of battery in scope of supply | SMF-VRLA, Tubular, NA |
| UPS | Backup time (Minutes) | 15, 30, 60, 90, 120, 180, 240, NA |
| UPS | Rated Ampere Hour (AH) of the offered battery in AH | 9, 12, 18, 24, 26, 38, 42, 65, 100, 110, 115, 120, 150, 180, 200, 230, NA |
| UPS | Number of batteries are in scope of supply | 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 11, 12, 13, 14, 15, NA |
| UPS | Input (Voltage range) | 120-260, 120-280, 140-260, 140-280, 160-260, 160-280, NA |
| UPS | Protection provided in the UPS are | 1. Short circuit protection, 2.Over voltage protection, 3. Under voltage protection, 4. Over load protection, 5. Battery protection, NA |
| UPS | Warranty for UPS (Years) | 1, 2, 3, 4, 5, NA |
| UPS | Movable trolly for Batteries | With trollery, Without trollery but with rack, NA |
| UPS | Warranty for battery in years | 1, 2, 3, 4, 5, NA |
| UPS | Degree of Protection of UPS | IP21, IP20, NA |
| CENTRAL CONTROL | Central Controller | Available, Not Available, NA |
| CENTRAL CONTROL | Provisions available in controller are | System On/off, PC on/off, Projector on/off, Volume control keys, External PC input, VGA input, NA |
| SOFTWARE | Level (Class) for Digital E Leraning software offered (Hint:- Select NA if not applicable ) | 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 11, 12, NA |
| SOFTWARE | Name of the Educational Board for which software is Applicable | CBSE, ICSE, State Boards, NA |
| SOFTWARE | Name of the Subjects for Digital E Learning | Mathematics, Science, Physics, Chemistry, Biology, Social Studies, Political science, History, Psychology, Sociology, Geography, Disaster Management, Civics, Economics, Accounts, Business Studies, Computer Science, Information Technology, Biotechnology, Enviromental science, Art & Craft, English, Hindi, Sanskrit, Others, NA, AI content with Assessment |
| SOFTWARE | Multilingual User Interface supported by the offered product | English, Hindi, Assamese, Bengali, Bodo, Dogri, Gujarati, Kannada, Kashmiri, Konkani, Maithili, Malayalam, Manipuri, Marathi, Oriya, Punjabi, Sanskrit, Santhali, Sindhi, Tamil, Khasi, Mizo, Telugu, Urdu, NA |
| SOFTWARE | Method of Depolyment | Online, Offline, Desktop, Mobile, Tablets, Virtual, Server, NA |
| SOFTWARE | Contents Features of the software | 1. Contents are clearly represented, structured and accurate, 2. Contents are accessible with good response time, 3.Availability of different learning approaches, 4. The voice of Male and Female experts are available in Indian accent., 5. Allow user to add additional content like Image, Videos, Audio files, Documents, PDF Files etc. as learning aids, NA |
| SOFTWARE | Reports Features of the Software | 1. Provision for Academic progress monitoring tabular report, 2. Provision for Academic progress monitroing graphical report, 3.Provision for Quiz tabular report, 4. Provision for Quiz graphical report, 5.Provision for User wise content upload Tabular Report, 6. Provision for User wise content upoload Graphical report, 7.Provision for Subject wise,class wise and teacher wise usage report of each topic, 8.Provision forReport Export to pdf feature, NA |
| SOFTWARE | Features Related to Questions | 1.Provision for Teachers Prepare & Add Lesson Planning Feature, 2.Provision for MCQ Type Quiz Subject wise, 3. Provision for MCQ Type Quiz Chapter wise, 4. Provision for MCQ Type Inline Quiz Content wise, 5.Board question paper for atleast last 10 years, 6. Interactive Games, 7.Goods and effective graphics, and animations based on imaginative analogies, 8. Short animations/videos to cater child attention span, 9. Chapter wise summary, NA |
| SOFTWARE | Miscellaneous Features of the software | 1.Incorporate E-books especially of CBSE/NCERT, 2.Teacher/student can stop at any point and restart after a pause from the same point in the topic.All modules is having pause; play, fast forward,index, assessment and rewind facilities., 3. Search feature with multilingual support, 4. Product help and FAQ feature, 5. Tracking and Assessment, 6. Provision for Start Learning Session from last studied feature, 7. Adding Bookmarks, 8. Adding own resources, NA |
| SOFTWARE | Provision for Role Supported | 1. Admin, 2. Subject Matter Export (SME), 3. Teacher, 4. Student, 5. Parent, NA |
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Required Documents
1
GST registration certificate
2
Permanent Account Number (PAN) card
3
Experience certificates for similar ICT/digital learning deployments
4
Financial statements and turnover details
5
EMD payment proof
6
Technical bid documents
7
OEM authorization/authorizations for software/hardware
8
BIS/CRS/Meity registration certificates for projector components (if applicable)
Frequently Asked Questions
Key insights about UTTAR PRADESH tender market
How to bid for smart classroom equipment tender in Mirzapur UP 2026?
Submit the required EMD ₹17,820, provide GST and PAN, and upload OEM authorizations. Include on-site installation, testing, and commissioning plans, plus a service escalation matrix and toll-free support. Ensure BIS/Meity registrations for projector components if applicable and meet software deployment requirements.
What documents are required for UP smart classroom procurement 2026?
Provide GST certificate, PAN card, financial statements, experience certificates for similar ICT deployments, EMD proof, technical bid documents, and OEM authorizations. Upload certificates per ATC; ensure equipment meets on-site installation and network integration requirements.
What are the technical specifications for interactive boards and projectors in this tender?
Hardware scope includes interactive boards with wall-mount provisions, embedded speakers, and compliant projectors with native resolution and lamp life details. While exact Mbps network specs aren’t listed, the contract mandates on-site networking, cabling, and commissioning with software deployment features.
When is the delivery and installation expected for Mirzapur tender 2026?
Delivery terms align with original and extended delivery periods, with an option to extend up to 25% quantity. Training occurs on-site, and commissioning must be completed at buyer premises per the contract terms.
What are the payment terms for supply and installation in UP tender 2026?
Payment terms are tied to bid conditions; the bid requires supply, installation, testing, and commissioning. An EMD is mandatory, and post-delivery payment follows supplier’s terms aligned with government procurement norms.
What is the scope of after-sales support for UP smart classroom equipment?
The tender requires an escalation matrix and a toll-free service line for support. OEM and bidders must provide ongoing support with specified durations, and warranty terms for hardware and software are to be confirmed in the bid.
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Documents 4
GeM-Bidding-9011268.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS