Indian Army Department of Military Affairs IT & AV Equipment Tender India 2026

Tender Overview

The Indian Army, Department of Military Affairs, seeks a comprehensive supply, installation, testing and commissioning of a broad IT and audiovisual equipment bundle. The procurement covers a diverse range of items including servers, keyboard-mouse bundles, VC cameras, camera stands, audio-system components, HDMI/DVI cabling, network switches (8-port and 24-port), presenters, media converters, projectors, UPS 5 KVA with battery and rack, LAN extenders, and related peripherals. Estimated value details are not published; however, the Scope of Supply explicitly includes installation and commissioning, with ongoing support implied by post-warranty AM requirements. The tender emphasizes multi-item compatibility, OEM/brand feasibility, and a 25% quantity variation option during and after contract award. The location is not specified; the procurement appears to be targeted for a centralized Army setup with a single or limited number of consignees, focusing on end-to-end AV and IT infrastructure readiness. The Tender is positioned as a turnkey hardware and service contract suitable for bidders capable of delivering integrated IT and AV ecosystems under a unified delivery plan.

Technical Specifications & Requirements

• Scope of supply: Supply, Installation, Testing and Commissioning of goods
• Item categories: Servers, Keyboard/Mouse, VC cameras, Tripods, Microphones, Visualizers, HDMI/DP cables, HDMI splitters (1x4, 2x2, 4x1), VGA/UTP cables, USB extensions, UPS 5 KVA with battery and rack, projectors, audio systems, LAN extenders, and Power extension boards
• Delivery terms: Option clause allows ±25% quantity variation with rates fixed; delivery period linked to last date of original order
• Warranty/AM: Post-warranty AM commitment; on-site vs carry-in warranty handling defined by service centers
• EMD: ₹3355
• Turnover clause: Minimum average annual turnover to be demonstrated for the last 3 financial years; audited balance sheets or CA certificate required
• Service centers: Functional service center required in the consignee state; establishment within 30 days of award if not present
• End-of-life: Offered products must have at least 1 year residual market life; not declared obsolete by OEM
• Currency & documentation: Bid price to include all components; bid must include documentary evidence of turnover and service capability

Terms, Conditions & Eligibility

• EMD: ₹3,355 as part of bid submission
• Turnover: Minimum average annual turnover over the last 3 years; audited statements or CA certificate required
• Delivery timeline: Delivery period to commence from the last date of original delivery order; extended time calculations apply with a minimum 30 days
• Service centers: Functional Service Centre in the State of each consignee; or establish within 30 days of award; evidence required for payment release
• Obsolescence rule: Bid products must have at least 1 year residual market life; not end-of-life per OEM
• Warranty/AM: Bidder/OEM must undertake post-warranty AM availability
• Option clause: Purchaser may increase/decrease quantity up to 25% at contracted rates
• Delivery scope: All costs included in bid for Supply, Installation, Testing and Commissioning
• Financial standing: Bidder to certify non-liquidity and non-bankruptcy status via an undertaking