Disaster Management Department UP Desktop Computer, Printer & UPS Tender 2026: ISO 9001, AVRs, IS 550 Compliant

Tender Overview

The Disaster Management Department of Uttar Pradesh invites bids for a procurement package covering entry and mid-level desktop computers, multifunction printers (print, scan, copy), and line-interactive UPS with AVR. The tender specifies OEM pre-loaded OS, RAM, SSD/HDD options, monitor availability, and on-site OEM warranty. The EMD is ₹21,500. The contract anticipates a versatile fleet for government operations across UP, with emphasis on IS/standards compliance, material testing, and supplier service capability within the state. The unique focus on AVR-enabled power protection and BIS/ISO alignment differentiates qualified bidders.

• Organization: Disaster Management Department, Uttar Pradesh
• Location: Uttar Pradesh, India
• Products: Entry/Mid-Level Desktop Computers, Multifunction Printers, Line Interactive UPS with AVR
• EMD: ₹21,500
• Standards: ISO 9001 certified suppliers; Material Test Certificate; BIS/type tests
• Delivery scope: within terms tied to original and extended orders; option to increase quantity up to 25%
• Service: must have functional state-wide service centres or establish within 30 days

Technical Specifications & Requirements

• Product scope includes: Desktop Computers with factory pre-loaded OS, RAM capacity (GB unspecified, to be installed), and storage types (SSD/HDD capacities not specified)
• Graphics and monitor: Monitor availability and screen size in CM to be specified by bidder; connectivity details required
• Printing: Printing technology (laser/inkjet), minimum print speeds per ISO/IEC 24734 for A4 (mono and color) and A3 (mono/color), and auto duplexing feature
• Paper handling: Original Document Feeder type and number of main paper trays
• Power & reliability: Line Interactive UPS with AVR, rated output voltage, inverter efficiency, AVR regulation, minimum battery backup time, and warranty terms
• Certifications: bidders must upload ISO 9001, BIS/type test certificates; OEM authorization may be required; Material Test Certificate with supply
• Warranty: on-site OEM warranty for UPS; battery warranty terms specified separately; warranty duration to be provided in bid
• Delivery: option clause allows quantity variation up to 25%; delivery period computed based on original and extended orders; minimum extension 30 days
• Service: must have service centres in UP or establish within 30 days; proof of service capability to be supplied

Terms, Conditions & Eligibility

• EMD: ₹21,500; payment terms and submission must align with auction terms
• Turnover: bidder must meet three-year average turnover criteria as per bid document; audited balance sheets or CA certificate required
• Certifications: mandatory upload of ISO 9001 certification; BIS/type test and other product-specific certificates
• Material Test Certificate: required with supply; lab results are final for acceptance
• Service capability: bidder/ OEM must have a functional service centre in UP or establish within 30 days; carry-in or on-site warranty terms apply
• Documentation: submit GST, PAN, experience certificates, financial statements, EMD documents, and OEM authorizations as applicable
• Option/extension: meet the option clause for quantity increases up to 25% with contracted price
• Quality/penalties: acceptance based on buyer lab test results; non-conforming items may be rejected