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Maharashtra Rural Development Department Desktop Computers, Printers & UPS Tender 2026 Sangli - ISI/ISO Compliant Gear 2026

Bid Publish Date

14-Feb-2026, 5:38 pm

Bid End Date

28-Feb-2026, 5:00 pm

EMD

₹2,00,000

Location

SANGLI , MAHARASHTRA

Progress

Issue14-Feb-2026, 5:38 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

558

Category

Entry and Mid Level Desktop Computer

Bid Type

Two Packet Bid

Key Highlights

  • • EMD = ₹200,000; bid security required to participate
  • • OEM authorization required for non-manufacturer bidders
  • • Delivery quantity flexibility up to 25% during and after contract
  • • Data Sheet submission mandatory; must match offered product specs
  • • Three-year govt procurement experience; evidence contracts requested
  • • Scope includes SITC: Supply, Installation, Testing and Commissioning
  • • On-site OEM warranty for UPS; battery warranty from delivery date
  • • Compliance with product specifications via ISO/IEC 24734 where applicable

Categories 5

MULTIFUNCTION PRINTERS PHOTOCOPIER MACHINE UPS ATM MICRO CONTROLLER

Tender Overview

The Rural Development and Panchayat Raj Department of Maharashtra invites bids for a bundle of IT equipment in SANGLI (ZIP 415301), including Entry and Mid Level Desktop Computers (Q2), Multifunction Printers (Print/Scan/Copy) (Q2) and Line Interactive UPS with AVR (V2). The estimated value is not disclosed; bidders must provide an **EMD of ₹200,000. Scope covers supply, installation, testing and commissioning, with a reserve to adjust quantity up to 25% during contract. Bidders must upload a product data sheet to verify specification alignment and demonstrate three years of relevant govt-supply experience. Manufacturer authorization from the OEM is required where applicable. The BOQ shows no items, indicating a potential standard configuration per category. Unique aspects include on-site OEM warranty expectations and a data-sheet verification requirement for technical compliance. This tender targets suppliers capable of delivering integrated IT solutions with traceable govt contracts and ISO/ISI-like conformity.

Technical Specifications & Requirements

  • Category focus: Desktop computers, multifunction printers, line interactive UPS with AVR
  • Core specs to confirm: OS pre-loaded by Desktop OEM; RAM capacity; storage type; SSD/HDD capacities; monitor availability and screen size; on-site OEM warranty (years); print technology and color/mono capabilities; A4/A3 print speeds per ISO/IEC 24734; auto duplexing; paper handling (document feeder type, number of main trays); connectivity options; UPS rating, inverter efficiency, and guaranteed battery backup time; AVR output regulation; total THD and rated output voltage
  • Delivery & integration: Supply, installation, testing and commissioning of goods; data sheet alignment required against offered product parameters
  • Qualifying specs: Supplier must align with minimum process controls and obtain OEM authorization if using an authorized distributor
  • Warranty & service: On-site OEM warranty for UPS; battery warranty from delivery date
  • Compliance: Data sheet mismatch may lead to bid rejection; ensure standards and brands meet bidders’ claims

Terms, Conditions & Eligibility

  • EMD: ₹200,000
  • Experience: 3 years in manufacturing/supplying similar category products to Central/State Govt or PSUs; provide contracts as evidence
  • Turnover: Average annual turnover over the last 3 financial years must meet bid criterion; provide audited statements or CA certificate
  • Authorization: OEM authorization form/certificate required for distributors/service providers
  • Scope of supply: Supply, installation, testing and commissioning included
  • Delivery flexibility: Quantity may increase up to 25% during contract; delivery period extends accordingly with minimum 30 days
  • Data Sheet: Mandatory data sheet submission; must match product tech parameters to avoid rejection

Key Specifications

  • Desktop Computers: OS pre-loaded by Desktop OEM, RAM capacity to be confirmed, storage type (SSD/HDD) and storage capacity required

  • Multifunction Printers: Print speeds per ISO/IEC 24734 for A4 mono/color and A3 mono/color; auto duplexing; paper handling with document feeder and main trays

  • Line Interactive UPS with AVR: ON-liner warranty, battery backup time, AVR voltage regulation, THD, RMS output ratings, and VA rating

  • Connectivity: required interfaces (USB, Ethernet/Wi-Fi as applicable) and monitor availability

  • Warranty: On-site OEM warranty for UPS; battery warranty from delivery date

Terms & Conditions

  • EMD of ₹200,000 and three-year govt turnover requirement

  • Quantity variation up to 25% with extended delivery period

  • OEM authorization required for non-manufacturer bidders

  • Data sheet alignment mandatory for technical compliance

Important Clauses

Payment Terms

Not specified in tender details; bidders should expect standard govt terms including mobilization and acceptance payments after SITC

Delivery Schedule

Delivery period may extend with option clause; minimum extension 30 days; delivery starts from last date of original DO

Penalties/Liquidated Damages

Not specified; ensure to review during bid submission for any LD terms tied to delivery delays

Bidder Eligibility

  • 3 years’ govt/PSU supply experience for similar category products

  • Turnover compliant with last 3 financial years

  • OEM authorization if bidding via distributor or service partner

Documents 7

GeM-Bidding-8984730.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

CATALOG-Specification-2

CATALOG Specification

CATALOG-Specification-3

CATALOG Specification

Other Documents

OTHER

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 3 Items

Item #1 Details

View Catalog
Category Specification Requirement
PROCESSOR Description of Stores Desktop Computer with Table Mount Monitor System with Compatible Chipset as per Processor Make with Minimum 6 USB Port
PROCESSOR Computer Type Mid Level
PROCESSOR Processor Number AMD Ryzen 5 5600G, Intel Core i5 12400 Or higher
OPERATING SYSTEM Factory Pre-loaded Operating System by Desktop OEM Window 11 Professional, Window 11 Home
MEMORY (RAM) RAM Size (Memory Card/Module) (in GB) (Capacity to be installed in the System) 16, 32 Or higher
STORAGE Type of Storage Installed with the System NVMe-SSD
STORAGE SSD - Storage Capacity (in GB) 512, 1024, 2048 Or higher
STORAGE HDD - Storage Capacity (in GB) 0 as SSD only Installed Or higher
Monitor Availibility of Monitor Yes as per IS 13252 (Part 1)
Monitor Screen Size (in CMs) 48.26 - 53 (19.0" - 20.87")
WARRANTY On Site OEM Warranty (in Year) 1, 2, 3, 4, 5 Or higher

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Required Documents

1

GST registration certificate

2

Permanent account number (PAN) card

3

Experience certificates for similar govt/PSU supply, with contract values and years

4

Audited financial statements or CA certificate showing 3-year turnover

5

EMD payment receipt or bank guarantee document

6

OEM authorization certificate or distributor authorization form

7

Data sheets of offered models uploaded with bid

8

Technical bid documents and product datasheets matched to specifications

Frequently Asked Questions

Key insights about MAHARASHTRA tender market

How to bid for desktop computer and UPS tender in Sangli Maharashtra 2026?

Bidders must submit GST, PAN, 3-year turnover proof, experience contracts, OEM authorization, and the data sheets for offered models. EMD is ₹200,000. Ensure OFFICIAL data sheets match product specs and that installation, testing and commissioning are included in the scope.

What documents are required for the Maharashtra IT equipment bid 2026?

Required documents include GST certificate, PAN, experience contracts demonstrating govt/PSU supply, audited turnover statements, EMD payment proof, OEM/distributor authorization, and the data sheets for offered desktops, printers and UPS. All documents must align with technical specs.

What are the technical specifications for ISO/IEC 24734 speeds in this tender?

Bidders must provide print speeds per ISO/IEC 24734 for A4 mono/color and A3 mono/color. This includes minimum PPM values and auto duplexing capability. Ensure the recommended speeds align with the data sheet of the offered multifunction printers.

What is the EMD amount for the Sangli IT equipment procurement?

The EMD amount is ₹200,000. Submit a compliant bank guarantee or online payment receipt as proof. This sum acts as security for bidding and is retained if the contract is awarded and performance standards are not met.

What is the delivery flexibility clause for quantity variation in this tender?

The purchaser may increase quantity up to 25% of bid quantity and extend delivery accordingly. The extension is computed as (Increased quantity ÷ Original quantity) × Original delivery period with a minimum of 30 days.

What authorization is needed for distributors bidding on the Maharashtra IT equipment tender?

An OEM authorization form/certificate with details such as name, designation, address, email, and phone number is required for authorized distributors or service providers to participate and validate product claims.

What scope of supply is expected under this Maharashtra bid?

Scope includes Supply, Installation, Testing and Commissioning (SITC) of the desktops, printers and UPS. The bid must cover all costs including delivery, site installation, configuration and acceptance testing per contractual terms.

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