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Uttar Pradesh Agriculture Department Kisan Mela Event Management Tender Sant Kabir Nagar 2026

Bid Publish Date

01-Jul-2026, 8:09 pm

Bid End Date

11-Jul-2026, 9:00 pm

EMD

₹1,30,000

Value

₹1,30,00,000

Location

SANT KABEER NAGAR , UTTAR PRADESH
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Progress

Issue01-Jul-2026, 8:09 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM requirements: Not specified
  • • Technical certifications/standards: Not specified
  • • Special clauses: 25% quantity/duration flex; lumpsum scope adjustments with consent
  • • Eligibility: local service office in the consignee state; dedicated toll-free service line
  • • Warranty/AMC: Not specified
  • • Penalties: Not specified

Tender Overview

The Uttar Pradesh Agriculture Department invites bids for national-level event, seminar, and exhibition management services focused on KISAN MELA, KISAN GOSHTHI, and FARMER TRAINING PROGRAMS in Sant Kabir Nagar, Uttar Pradesh. Estimated contract value is ₹1,30,00,000 with an earnest money deposit of ₹1,30,000. The scope includes full-day outdoor events and participation arrangements across multiple programs. The winning bidder must maintain a local service presence and provide a dedicated support line, aligning with the department’s event-management objectives and regional outreach needs. A 25% flex clause allows scope/duration adjustments pre/post award, ensuring adaptability to event scale. The tender emphasizes firm vendor presence in the consignee state and robust service support capabilities.

Technical Specifications & Requirements

No formal BOQ items or technical specs are published. Key actionable details include: - Event management for KISAN MELA, KISAN GOSHTHI, FARMER TRAINING PROGRAMS with full-day outdoor formats - Estimated contract value: ₹1,30,00,000; EMD: ₹1,30,000 via DD to DEPUTY DIRECTOR AGRICULTURE, SANTKABIR NAGAR - Bidders must establish an office in the consignee state (5/7 rule) and operate a dedicated toll-free service line - Optional contract quantity/duration adjustment up to 25% and precedence to lumpsum service scope changes with provider consent - Documentation must include DD proof, with hardcopy delivery within 5 days post bid opening.

Terms, Conditions & Eligibility

  • EMD: ₹1,30,000 via Demand Draft to Deputy Director Agriculture, Sant Kabir Nagar
  • 25% quantity/duration increase/decrease permitted at contract issue; up to 25% scope adjustment post-award
  • Office requirement: service provider must have a local presence in the consignee state; documentary evidence required
  • Dedicated toll-free service support line is mandatory
  • Submission must include DD proof and hardcopy delivery within 5 days of bid opening
  • No BOQ items published; bidders must align to event management scope and farmer outreach objectives

Key Specifications

  • Event management for KISAN MELA, KISAN GOSHTHI, and FARMER TRAINING PROGRAMS

  • Location: Sant Kabir Nagar, Uttar Pradesh

  • Estimated value: ₹1,30,00,000; EMD: ₹1,30,000

  • Delivery: full-day outdoor events; no BOQ items published

  • Local office in consignee state; dedicated toll-free service line

Terms & Conditions

  • 25% quantity/duration increase/decrease allowed before contract issue

  • EMD amount ₹1,30,000 via DD to Deputy Director Agriculture

  • Local service presence required; evidence to be submitted

Important Clauses

Payment Terms

Not specified in tender; likely post-delivery payment terms tied to event deliverables

Delivery Schedule

Full-day outdoor events; no fixed dates published

Penalties/Liquidated Damages

Not specified in documented terms

Bidder Eligibility

  • Local office presence in Uttar Pradesh (consignee state)

  • Experience in managing large public events or farmer outreach programs

  • Demonstrated ability to provide 24/7 toll-free support

Additional Tender Data

Commercial Details

Tender Category

Service

Bid To RA

No

Bid To RA Enabled

Yes

Item Category

Event or Seminar or Workshop or Exhibition or Expo Management Service - National; Seminar; Participation arrangements, KISAN MELA , KISAN GOSHTHI , FARMER TRAINING PROGRAME; Outdoor Event; Full day

Authority Records

AGRICULTURE DEPARTMENT

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Documents 4

GeM-Bidding-9546095.pdf

Main Document

Scope Of Work Document

SCOPE_OF_WORK

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

GST certificate

2

PAN card

3

Experience certificates (relevant event management)

4

Financial statements

5

EMD-related DD proof

6

Technical bid documents

7

OEM authorizations (if applicable)

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for event management tender in Sant Kabir Nagar UP 2026

Submit EMD of ₹1,30,000 via DD to Deputy Director Agriculture, Sant Kabir Nagar and upload DD proof; ensure a local office presence in UP; provide a toll-free service line and evidence of prior large-event management experience. Adhere to the 25% scope-flex clause.

What documents are required for KISAN Mela tender submission in UP

Prepare GST certificate, PAN card, experience certificates, financial statements, EMD proof, and technical bid documents. If OEMs are involved, include OEM authorizations. Submit hard copies within 5 days of bid opening per ATC guidance.

Which standards and certifications are expected for UP agricultural events

The tender does not specify compulsory standards; bidders should demonstrate compliance through relevant event-management credentials, regional outreach experience, and service-support capabilities, including a dedicated toll-free line and an in-state office as documentary evidence.

What is the EMD amount and payment mechanism for this bid

EMD is ₹1,30,000 payable via Demand Draft in favor of Deputy Director Agriculture, Sant Kabir Nagar. Scanned DD proof must accompany bid; hardcopy delivered within 5 days after bid opening date as per ATC.

When is delivery required for Kisan Mela events in UP

Tender specifies full-day outdoor events with no fixed event dates published; bidders must be prepared to mobilize for multiple programs under the contract value of ₹1,30,00,000 and adjust scope within 25% if required.

What are the eligibility criteria for bidders in this UP tender

Eligibility includes a local UP presence, proven event-management capability for farmer outreach, and a dedicated toll-free support line. Emphasis is on ability to manage KISAN MELA, KISAN GOSHTHI, and FARMER TRAINING PROGRAMS with regional coordination.

What payment terms should bidders expect for UP farmer outreach events

The tender does not specify explicit payment milestones; bidders should anticipate post-delivery payment terms aligned with event deliverables, subject to contract finalization and successful performance against KPIs, with EMD compliance already required.

How to ensure compliance with submission deadlines and ATC requirements

Follow ATC guidance: submit DD proof with bid, upload scanned documents, and deliver hard copies within 5 days post bid opening. Ensure local UP presence and toll-free support readiness to meet ATC conditions.

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