Urban Development Department Uttar Pradesh Octagonal Pole LED Luminaire Tender Pratapgarh 2026 IS 10322 BIS VI-3
N/a
PRATAPGARH, UTTAR PRADESH
Posted:
13 April 2026
Closed:
23 April 2026
GEM
GEM
Urban Development Department Uttar Pradesh Deoria Octagonal Pole LED Luminaire Tender 2026 IS 10322 V3
Bid Publish Date
11-Jun-2026, 9:06 pm
Bid End Date
22-Jun-2026, 9:00 pm
Value
₹58,63,073
Location
Progress
Issue11-Jun-2026, 9:06 pm
AwardPending
Quantity
176
Category
Octagonal Pole (V2)
Bid Type
Two Packet Bid
Key Highlights
- • Brand/OEM requirements: local authorized service center details, 5-year warranty certificate, and no blacklisting
- • Technical standards: IS 10322 (Part 5/Section 3), BIS scheme II, NABL/ILAC type tests
- • Special clauses: 25% quantity variation rights, extended delivery periods with proportional time calc
- • Eligibility: OEM net worth positive; India-based after-sales support for imported variants
- • Warranty/AMC: 5-year warranty certificate required on OEM letterhead
- • Penalties/Procurement: FDR-EMD submission and timely hardcopy delivery; performance checks via type tests
- • Delivery: scope includes installation, testing, commissioning, and operator training
- • Certification: Central Govt. lab type tests; ISI-marked cables and compliant junction boxes
Categories
5
Tender Overview
The opportunity is issued by the Urban Development Department, Government of Uttar Pradesh, for the supply, installation, testing, and commissioning of Octagonal Pole (V2) systems with LED luminaires conforming to IS 10322 (Part 5/Section 3) under BIS Scheme II, for Deoria, Uttar Pradesh 274001. Estimated value is ₹5,863,072.51, covering complete scope including add-ons and on-site warranty. Key differentiators include mandatory NABL/ILAC-accredited type tests for pole construction, wind load testing, and winch mechanism, with ISI-marked cables and junction boxes. OEM service-center presence and 5-year warranty are required.
Technical Specifications & Requirements
- Height of Octagonal pole (meters) to be specified by bidder
- Bracket type suitable for luminaire fitment; bracket length in mm
- On-site warranty: months specified by bidder
- Material of pole and pole sheet thickness in mm
- Base plate material and bolt size (units in mm)
- Add-on items: galvanized lightning finial, aviation obstruction lights, junction box, ISI-marked cables, terminal box with circuit breakers, MCBs per junction box, winch mechanism with interlocks
- Junction box material and cable routing from top box to luminaire and from base to top box
- Type test reports: pole construction, wind velocity tests, winch mechanism; from Central Govt./NABL/ILAC-accredited labs
- Performance parameters: system wattage; LED luminaire system efficacy (lumen per watt)
- All items must meet IS 10322 compliance with BIS recognition and provide manufacturer credentials and warranty documentation.
Terms, Conditions & Eligibility
- Option clause allows quantity variation up to ±25% during and after contract, with pro-rated delivery time adjustments
- OEM/Imported products: registered India-based after-sales support; provide certificate
- EMD/Payment: EMD via Fixed Deposit Receipt of ₹2,93,153 with Bank endorsement; must upload proof and deliver hardcopy within 5 days post bid end
- Net worth of OEM must be positive per last audited financial statement
- Scope includes supply, installation, testing, commissioning, operator training, and statutory clearances if any
- OEM must provide 5-year warranty certificate; bidders must submit a Rs. 100 notarized affidavit confirming no blacklisting in last 3 years
Key Specifications
-
Octagonal pole height in meters and pole material; sheet thickness in mm
-
Bracket type and length for luminaire fitment in mm
-
Base plate material and bolt size in mm
-
Galvanized lightning finial and aviation obstruction lights as add-ons
-
Junction box material and ISI-marked cable connections from top to luminaire and base to top box
-
Terminal box with circuit breakers; number of MCBs per junction box
-
Winch mechanism details with interlocking and maintenance ropes
-
Type test reports for pole construction and wind load from NABL/ILAC labs
Terms & Conditions
-
Delivery scope includes supply, installation, testing, commissioning, and operator training
-
EMD via FDR ₹2,93,153; alternate online payment accepted; hardcopy due within 5 days
-
OEM must have positive net worth; local service center details required; 5-year warranty
Important Clauses
Payment Terms
EMD via FDR ₹2,93,153; retention and final payment terms as per contract with escalation for variation up to 25%
Delivery Schedule
Delivery period may be extended proportionally for increased quantity; minimum 30 days for any extension
Penalties/Liquidated Damages
Penalties apply for late delivery and non-compliance with IS 10322 BIS scheme II; specifics per contract
Bidder Eligibility
-
Positive net worth as per last audited financial statement
-
Authorized local service center and OEM authorization letters
-
Not blacklisted by any government department or PSU in past 3 years
-
5-year OEM warranty certificate and NABL/ILAC-type test reports
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Octagonal Pole (V2) (Q3) , LED Luminaire For Road And Street Lights Conforming To IS 10322 (Part 5/Section 3) (V3) (Under BIS Scheme - II) (Q2)
Authority Records
URBAN DEVELOPMENT DEPARTMENT
BID & GeM Expert Consultancy
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Bid Preparation
GeM Registration
Document Filing
Free consultation · 24h response
Documents 5
GeM-Bidding-9445411.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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MAHARAJGANJ, UTTAR PRADESH
Posted:
4 April 2026
Closed:
18 April 2026
GEM
Tender Results
Loading results...
Technical Specifications
2 Items
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| GENERIC | Height of Octagonal pole (in Meters) | 7 |
| GENERIC | Type of bracket for suitable fitment of luminaire on the Octagonal pole | Single Arm |
| GENERIC | Each bracket length (in mm) | 1000 |
| GENERIC | On site warranty (in Months) | 12 |
| OCTAGONAL POLE CONSTRUCTION | Material of Octagonal pole | Grade ISH430LA as per IS:5986:2017 latest |
| OCTAGONAL POLE CONSTRUCTION | Octagonal pole sheet thickness (in mm) | 3 |
| BASE PLATE | Base plate material | Grade: E250, Quality:BR (as per IS:2062:2011 latest) |
| BASE PLATE | Bolt size | M16x500 |
| ADD ON ITEMS | Galvanized lightning finial for each pole (in Nos) | 1 No. with 1.2 m length with Bolt and Nuts |
| ADD ON ITEMS | Aviation obstruction lights on top of each pole with vertical stand and with LED/GLS (in Nos) | Without Aviation Light |
| ADD ON ITEMS | Junction box on the Carriage Assembly as required, from which the interconnections for the designed number of the light fixtures on the carriages | Yes |
| ADD ON ITEMS | Material of Junction Box | Galvanized iron |
| ADD ON ITEMS | Cable (ISI Marked Cable) connections from the top junction box to the individual luminaries of each pole | 2 C x 1.5 Sq.mm, Copper cable, FR Category as per IS:694 |
| ADD ON ITEMS | Cable (ISI Marked Cable) connections from the Bottom of the pole i.e. from pole's door opening (Base compartment) to top junction box of each pole | 2 C x 4 Sq.mm, Copper cable, FR Category as per IS:694 |
| ADD ON ITEMS | Terminal Box with Circuit breakers and backlite sheet for cable termination at door opening (Base compartment) for each pole | MCB, 16A, 1P, 240V, AC |
| ADD ON ITEMS | No.of MCB per Junction Box (in Nos.) | 1 |
| ADD ON ITEMS | Suitable winch mechanism (raising and lowering mechanism) according to pole height and according to no.of LED luminaires with necessary interlocking , wires and ropes for maintenance | Without Winch Mechanism |
| CERTIFICATIONS | Availability of type test reports for the entire system including for Pole construction , wind load (velocity) tests, Winch Mechanism, from Central Govt., Lab/NABL. ILAC accredited lab to prove conformity of the specification | Yes |
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Required Documents
1
GST registration certificate
2
PAN card
3
Experience certificates for similar deployments
4
Audited financial statements showing positive net worth
5
EMD submission proof (FDR) of ₹2,93,153 or equivalent online payment receipt
6
Technical bid documents and manufacturer/OEM authorization letters
7
OEM service-center address, contact details on OEM letterhead
8
5-year warranty certificate on OEM letterhead
9
Notarized affidavit confirming not blacklisted in last 3 years
Frequently Asked Questions
Key insights about UTTAR PRADESH tender market
How to bid for the octagonal pole LED luminaire tender in Deoria?
Bidders must register with UP Urban Development Dept, submit EMD ₹2,93,153 via FDR or online, upload OEM authorization, NABL/ILAC type test reports, and provide a 5-year warranty certificate on OEM letterhead; ensure IS 10322 BIS Scheme II conformity and warranty compliance.
What documents are required for the Deoria LED pole procurement?
Required documents include GST, PAN, last 3 years experience, audited financials showing positive net worth, FDR-based EMD receipt, OEM authorization letters, OEM service-center details, 5-year warranty certificate, and notarized anti-blacklist affidavit.
What standards govern the LED luminaire and pole in this tender?
The project requires IS 10322 (Part 5/Section 3) compliance under BIS Scheme II; type test reports must be from NABL/ILAC-accredited labs for pole construction and wind-load performance, plus ISI-marked cables and compliant junction boxes.
What is the EMD amount and submission method for bidders?
EMD is ₹2,93,153; bids may be accompanied by an FDR in favor of the Executive Officer NPP Deoria or an equivalent online payment; hardcopy of FDR proof must reach the buyer within 5 days after bid end.
What is the delivery variation clause and its impact on timelines?
The purchaser may increase/decrease quantity by up to 25% at contract; delivery time adjusts proportionally using the formula (additional quantity/original quantity) × original period, with a minimum 30 days extension.
What warranty and post-sale support are required for OEMs?
Bidders must furnish a 5-year warranty certificate on OEM letterhead; also provide an authorized local service center details and ensure after-sales support across India for imported variants.
What are the key add-on components for this pole system?
Required add-ons include galvanized lightning finials, aviation obstruction lights, ISI-marked cables, junction boxes with circuit breakers and MCBs, base cable routing, and a winch mechanism with interlocking for maintenance.
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Documents 5
GeM-Bidding-9445411.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS