Hindustan Aeronautics Limited File/Folder (V3) Procurement Koraput Odisha 2026 - General Binding Standards

Tender Overview

Organization: Hindustan Aeronautics Limited (HAL) – Department of Defence Production, sourcing File/Folder (V3) products in Koraput, Odisha. Procurement scope specifies generic file/folder items with binding mechanisms and unspecified quantity; emphasis on material, GSM, color, pocket count, and cover design. This tender includes a 25% option clause for quantity variation, with extended delivery timelines governed by the original delivery period. Bidder must ensure invoice alignment with consignee GSTIN and provide GST-compliant invoices. The ATC requires a signed self-declaration; bank account documents are required for vendor code creation. The scope is limited to supply of goods (no installation). Unique differentiator includes the combination of binding mechanism and material specifications to meet defense procurement standards.

Technical Specifications & Requirements

• Product category: File/Folder with binding mechanism
• Material specifications: Film/board type and overall GSM as per tender data; exact GSM not specified
• Physical attributes: File/Folder size compatibility, cover design, color, and number of pockets
• Quality context: General category with emphasis on material conformity and binding integrity
• Certification/standards: Not explicitly defined in data; supplier should ensure standard-compliant document presentation and packaging suitable for defense procurement
• Delivery/qty context: Option clause permits ±25% quantity variation; delivery period linked to original deadline with extended-period calculation formula
• GST considerations: GST to be applied by bidder; GST reimbursement capped to quoted rate or actuals
• Invoices: Must be in consignee name with GSTIN; GST invoice and GST payment proof required on GeM portal
• ATC/ATC-compliant submission: Self-declaration to be signed and submitted; bank details required for vendor set-up

Terms, Conditions & Eligibility

• EMD/amounts: Not specified in data; 25% quantity variation option exists
• Delivery terms: Delivery period from last date of original delivery order; extended-period rules apply
• Documents for submission: PAN, GSTIN, canceled cheque, EFT mandate; GST invoice and payment screenshot required; vendor code creation prerequisites
• Payment terms: GST treatment per bidder quote; invoicing must reflect consignee GSTIN; reimbursement as per actuals or quoted GST rate
• Special conditions: IP address-based submission controls; bank account document submission within 15 days of RFQ submission; self-declaration ATC document required
• Scope: Pure goods supply; no service/installation components
• GST/compliance: Bidder to verify GST applicability; tax treatment as per applicable rates