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General Administration Department Chhattisgarh Toner Cartridges Tender 2026 - Printer Consumables, 25% Quantity Options

Bid Publish Date

30-Jun-2026, 9:38 am

Bid End Date

10-Jul-2026, 10:00 am

Value

₹73,000

Location

RAIPUR , CHHATTISGARH
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Progress

Issue30-Jun-2026, 9:38 am
AwardPending
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Quantity

10

Bid Type

Single Packet Bid

Key Highlights

  • • Distinctive quantity flexibility up to 25% during contract and currency
  • • MSME/Startup discount considerations under GeM GTC for Chhattisgarh
  • • Generic toner/ink cartridge category with cross-brand compatibility
  • • Delivery period adjustments tied to option clause with minimum 30 days
  • • No explicit EMD value provided; align with GeM norms

Categories 2

OFFICE EQUIPMENTS AMMUNITION

Tender Overview

General Administration Department (gad) Chhattisgarh invites bids for toner cartridges / ink cartridges / consumables for printers. Estimated value is ₹73,000 with no fixed BOQ items. The procurement aims at standard printer consumables suitable for multiple brand models, with generic category details. An option clause allows +/- 25% quantity during contract, at contracted rates, impacting delivery timelines and cumulative delivery calculations. The tender aligns with GeM GTC terms favoring startup and MSME vendors in Chhattisgarh. The focus is on basic replacement cartridges with minimum yield and generic compatibility across printer/MFD brands.

Technical Specifications & Requirements

  • Product class: Cartridge/Consumable; color, type and model numbers to be supplied
  • Printer compatibility: Generic brand compatibility for listed models and OEM cartridges
  • Minimum yield: Not specified in value, but bidders must indicate minimum pages yielded per cartridge
  • Delivery: linked to option clause, delivery period adjustment based on quantity changes with minimum 30 days safeguard
  • Standards: references to generic IS/ISO compliance not explicitly stated; bidders should demonstrate compatibility with standard printer consumables and basic QC documentation
  • Packaging: standard retail packaging expected, with part/lot traceability documentation
  • EMD: not specified in data; bidders should confirm bid security as per GeM/GTC norms
  • Experience: bidders should imply capability to supply common printer consumables in bulk

Terms, Conditions & Eligibility

  • Quantity variation: Purchaser may modify quantities by up to 25% at contract placement and during currency at contracted rates
  • Delivery timeline adjustments: additional time based on (increase quantity / original quantity) × original delivery period, minimum 30 days
  • Compliance: bidders must adhere to GeM terms and ensure MSME/Startup discount provisions where applicable
  • Documentation: provide standard bid submission docs per GeM GTC; no explicit EMD value disclosed
  • Warranty/Service: not specified; bidders should propose standard post-purchase support and replacement policies
  • Evaluation: price at contracted rates with delivery ability to meet the option clause and delivery schedule

Key Specifications

  • Product: Toner cartridge / ink cartridge / consumable

  • Color: Generic color options (black, color variants as offered)

  • Model compatibility: OEM printer model ranges not specified; ensure generic compatibility

  • Minimum yield: Not specified; bidders must declare pages per cartridge

  • Delivery scope: 25% quantity variation allowed and related delivery timeline calculation

  • Quality/compliance: Generic printer consumables QC documentation required

  • Packaging: Standard retail packaging with traceability

  • Warranty: Not specified; bidders may propose standard warranty terms

Terms & Conditions

  • Quantity can be increased or decreased by up to 25% at contract and during currency

  • Delivery period adjusts based on the option clause with a minimum of 30 days

  • MSME/Startup discount provisions may apply per GeM GTC terms

Important Clauses

Payment Terms

GeM GTC governs payments; exact EMD amount not disclosed; bidders must submit bid security as per GeM norms

Delivery Schedule

Delivery period linked to last delivery order date; additional time formula based on quantity changes with a floor of 30 days

Penalties/Liquidated Damages

Not explicitly stated; bidders to align with GeM GTC penalties for late delivery or non-conformance

Bidder Eligibility

  • Experience in supplying toner/ink cartridges or printer consumables

  • GST registration and tax compliance

  • Financial capability to handle bulk procurement and MSME startup discounts

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

Toner Cartridges / Ink Cartridges / Consumables for Printers (Q2) ( PAC Only )

Authority Records

GENERAL ADMINISTRATION DEPARTMENT

BID & GeM Expert Consultancy

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Bid Preparation GeM Registration Document Filing

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Documents 4

GeM-Bidding-9467181.pdf

Main Document

Other Documents

OTHER

CATALOG-Specification-1

CATALOG Specification

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
GENERIC Product Class of Cartridge OEM
GENERIC Printer/Multifunction Machines Brand for which offered Cartridge/Consumable is Suitable HP
GENERIC Type of Cartridge/Consumable Toner Cartridge
GENERIC Color of the Ink/Toner Black
GENERIC Model Number of OEM's Printer/OEM's Multi Function Machine HP Laserjet 1010, HP LaserJet 1012 Printer, HP LaserJet 1015 Printer, HP LaserJet 1018 Printer, HP LaserJet 1020 Plus Printer, HP LaserJet 1020 Printer, HP LaserJet 1022n Printer, HP LaserJet 1022nw Printer, HP LaserJet 1022 Printer, HP LaserJet 3020 AiO Printer, HP LaserJet 3030 All-in-One Printer, HP LaserJet M1005 MFP Printer, HP LaserJet M1319f MFP Printer, HP LJ3050 All-in-One Printer, HP LJ3052 All-in-One Printer, HP LJ3055 All-in-One Printer
GENERIC Model Number of OEM's Printer Cartridge/Consumable HP 12X Blk Contract LJ Toner Cartridge-Q2612XC
GENERIC Minimum Yield of the Replacement Cartridge/Consumable offered (Number of Pages) 2001 to 5000, 5001 to 10000, 10001 to 15000, 15001 to 20000, 20001 to 30000, 30001 to 40000, 40001 to 50000, 50001 to 70000, 70001 to 100000, 100001 to 500000, 500001 to 1000000, 1000001 to 1500000 Or higher

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for prior toner/ink cartridge supply

4

Financial statements or solvency certificate

5

Bid security/EMD documents as per GeM GTC

6

Technical bid documents confirming product compatibility

7

OEM authorizations (if applicable) for cartridge brands

8

Any certification of conformity or quality (if available)

Frequently Asked Questions

How to bid in the toner cartridges tender in Chhattisgarh 2026?

Bidders should submit GST, PAN, and experience certificates along with financial statements. Include OEM authorizations if required, and bid security as per GeM GTC. The tender allows up to 25% quantity variation and requires compliance with delivery-time calculations based on the option clause.

What documents are required for the printer consumables bid in CG?

Submit GST certificate, PAN, recent experience certificates for printer consumables, financial statements, EMD or bid security per GeM norms, technical bid detailing compatibility, and OEM authorizations if applicable to demonstrate brand eligibility and supply capability.

What is the delivery period guidance for toner cartridge procurement?

Delivery timelines hinge on the option clause; additional time equals (increased quantity/original quantity) × original delivery period, with a minimum of 30 days. Ensure readiness to adjust schedules as per contract quantity changes.

Which standards or compatibility notes apply to toner cartridges?

The tender uses generic cartridge specifications and requires compatibility with multiple printer/MFD brands. Provide minimum yield per cartridge and traceable packaging. While explicit IS/ISO numbers aren’t stated, ensure QC documentation and standard cartridge performance data accompany bids.

When is the bid submission deadline for these consumables?

Date details are not provided in the data. Bidders should monitor GeM portal updates and ensure readiness of all documents (GST, PAN, EMD, OEM authorizations) to meet the submission timelines when published.

What are the EMD requirements for this toner tender in CG?

The data does not specify a fixed EMD value. Bid security must be provided per GeM GTC norms, and bidders should confirm the exact amount and payment method within the tender documents and submission portal.

How will MSME/startup discounts impact the toner cartridge bid in CG?

GeM GTC terms acknowledge discounts for MSME and startup entities. Bidders should provide relevant certification or status proof to qualify, potentially enhancing competitiveness and eligibility for price concessions.

What is required for OEM authorizations in this supplier tender?

If the tender requires OEM authorization, bidders must attach official authorization letters from the cartridge brands and demonstrate the ability to supply genuine components, ensuring compatibility with a range of printers.

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