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Chhattisgarh General Administration Department Toner Cartridges Procurement 2026 – IS 550/ISI-ready Yes 2026

Bid Publish Date

30-Jun-2026, 9:44 am

Bid End Date

10-Jul-2026, 10:00 am

Value

₹1,16,000

Location

RAIPUR , CHHATTISGARH
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Progress

Issue30-Jun-2026, 9:44 am
AwardPending
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Quantity

20

Bid Type

Single Packet Bid

Categories 2

OFFICE EQUIPMENTS AMMUNITION

Tender Overview

General Administration Department (gad) Chhattisgarh invites bids for toner cartridges / ink cartridges / consumables for printers under a PAC-only category. The procurement is valued at ₹116,000 with no EMD amount specified. The project targets standard printer consumables with generic category details and minimal BOQ activity (0 items). The scope emphasizes supplier compatibility with a wide range of printer/ multifunction machines, across generic cartridges, colors, and OEM model considerations. The buyer reserves flexibility on quantity via an option clause up to 25% of bid/contract quantity, with extended delivery timing linked to the last delivery date. This clause enables adaptivity to demand fluctuations while preserving contracted rates. Unique terms include MSME/Startup discounts under GeM GTC for eligible entities in Chhattisgarh, enhancing affordability for local vendors.

Technical Specifications & Requirements

  • Product class and type: Toner/Ink cartridges for generic printers and multifunction devices
  • Color options: all standard cartridge colors (as applicable to the equipment in use)
  • OEM model compatibility: generic model numbers and replacement cartridge/consumable suitability
  • Printer category: generic requirements aligned to typical office printing devices
  • Minimum yield: specified in the tender data as part of replacement cartridge performance expectations
  • Compliance expectations: alignment with generic quality and compatibility standards; no explicit IS/ISI codes listed in the data
  • BOQ: no line items present; focus on supply readiness and compatibility across devices
  • Delivery location: Chhattisgarh; delivery terms aligned to extended delivery period from the order date

Terms, Conditions & Eligibility

  • Quantity variation: + up to 25% of contracted quantity during order execution
  • Delivery period: calculated from the original last delivery date; minimum 30 days when extending
  • Payment terms: not specified in the provided data
  • Discounts: startup/MSME discounts under GeM GTC for eligible entities in Chhattisgarh
  • Documentation: standard registration and compliance documents to be submitted with bid
  • EMD: not specified; bidders should confirm exact requirement during bid submission
  • Warranty/AMC: not specified in the data; clarify in bid response

Key Specifications

  • Product: Toner cartridges / ink cartridges / consumables

  • Category: Generic printer consumables with compatibility across devices

  • Color: All standard cartridge colors (as applicable to devices)

  • Model compatibility: OEM printer/ multifunction models not explicitly listed; focus on generic compatibility

  • Minimum yield: Not explicitly quantified beyond generic performance expectations

  • Standards: Not specified in data; request exact IS/ISO or OEM standards if required

  • Quantity: Not specified; subject to 25% option clause

Terms & Conditions

  • Quantity may increase up to 25% during contract; delivery clock adjusts accordingly

  • Delivery period extends from the last date of original delivery order with minimum 30 days when extended

  • MSME/Startup discounts may apply under GeM GTC in Chhattisgarh;

Important Clauses

Payment Terms

Payment terms are not specified in the data; bidders should seek confirmation and propose favorable terms in bid response.

Delivery Schedule

Delivery starts after order date; extended delivery time computed as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.

Penalties/Liquidated Damages

No explicit penalty clause provided; bidders should confirm LD terms during final bid submission.

Bidder Eligibility

  • MSME/Startup status eligible for GeM discounts in Chhattisgarh

  • Experience in supplying toner/ink cartridges to government or large organizations

  • Valid GST and PAN, with financial stability demonstrated by recent statements

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

Toner Cartridges / Ink Cartridges / Consumables for Printers (Q2) ( PAC Only )

Authority Records

GENERAL ADMINISTRATION DEPARTMENT

BID & GeM Expert Consultancy

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Bid Preparation GeM Registration Document Filing

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Documents 4

GeM-Bidding-9467238.pdf

Main Document

Other Documents

OTHER

CATALOG-Specification-1

CATALOG Specification

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
GENERIC Product Class of Cartridge OEM
GENERIC Printer/Multifunction Machines Brand for which offered Cartridge/Consumable is Suitable HP
GENERIC Type of Cartridge/Consumable Toner Cartridge
GENERIC Color of the Ink/Toner Black
GENERIC Model Number of OEM's Printer/OEM's Multi Function Machine HP LaserJet Ent M1139 Printer, HP LaserJet Ent M1219nf Printer, HP LaserJet M1136 MFP Printer, HP LaserJet M1213nf MFP Printer, HP LaserJet M1216nfh MFP Printer, HP LaserJet P1007 Printer, HP LaserJet P1008 Printer, HP LaserJet P1106 Printer, HP LaserJet P1108 Printer, HP LaserJet Pro M1218nfs MFP Printer, HP LaserJet Pro M202d Printer, HP LaserJet Pro M202dw Printer, HP LaserJet Pro M202n Printer, HP LaserJet Pro MFP M126a Printer, HP LaserJet Pro MFP M126nw Printer, HP LaserJet Pro MFP M128fn Printer, HP LaserJet Pro MFP M128fw Printer, HP LaserJet Pro MFP M226dn Printer, HP LaserJet Pro MFP M226dw Printer
GENERIC Model Number of OEM's Printer Cartridge/Consumable HP 88X Blk Contract LJ Toner Cartridge-CC388XC
GENERIC Minimum Yield of the Replacement Cartridge/Consumable offered (Number of Pages) 1001 to 2000, 2001 to 5000, 5001 to 10000, 10001 to 15000, 15001 to 20000, 20001 to 30000, 30001 to 40000, 40001 to 50000, 50001 to 70000, 70001 to 100000, 100001 to 500000, 500001 to 1000000, 1000001 to 1500000 Or higher

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar toner cartridge supply

4

Financial statements demonstrating business stability

5

EMD submission document (if required, amount and mode to be confirmed)

6

Technical bid/technical compliance certificate for cartridge compatibility

7

OEM authorization (if OEM-specific cartridges required)

8

Any GeM-SPC or startup/MSME certification (if applicable)

Frequently Asked Questions

How to bid for toner cartridges tender in Chhattisgarh GAD 2026?

This bid requires supplier registration, GST/PAN submission, and experience proof in toner cartridge supply. Provide technical compliance with generic printer consumables, confirm OEM compatibility, and submit EMD (if required). The GeM discount eligibility for startups/MSMEs in Chhattisgarh may apply during bid evaluation.

What documents are required for toner cartridge tender submission in Chhattisgarh?

Submit GST certificate, PAN card, company financials, experience certificates for similar supply, technical compliance for cartridges, OEM authorizations if applicable, and bid-specific EMD submission proof. Also include MSME certificates to claim GeM discounts where eligible.

What are the delivery terms for the toner cartridge procurement in CG?

Delivery is linked to the original delivery order; option quantities up to 25% may extend the schedule. If extended, delivery time is calculated as (increased quantity/original quantity) × original delivery period, with a minimum of 30 days.

Which standards or compatibility requirements govern the toner cartridges?

The tender lists generic compatibility without explicit IS/ISI codes. Vendors should confirm compatibility with standard office printers and multifunction devices and include any OEM or environment-specific standards in the technical bid.

What is the estimated value and EMD for the toner tender in CG?

Estimated value is ₹116,000. The EMD amount is not specified in the provided data; bidders should verify during bid submission and prepare funds accordingly to meet the requirement.

How to verify GeM GTC discounts for MSMEs in this tender?

Confirm GeM GTC eligibility by presenting MSME startup status for discounts applicable in Chhattisgarh. Include relevant certification details and ensure alignment with local procurement rules and discount terms in the bid package.

What is the scope of PAC-only procurement for printer consumables?

PAC-only category indicates procurement is restricted to agencies meeting public procurement norms. Suppliers should provide compatible toner/ink cartridges for common office devices and ensure PAC compliance, with documented proof during bid submission.

When can the supplier expect payment after delivery?

Payment terms are not specified here; bidders should seek confirmation. Typical government tenders process payment after acceptance of goods, with verification of delivery, invoicing, and standard government payment cycles.

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