Indian Army Department Of Military Affairs Vehicle Electrical & Lighting Components Tender 2026 India

Bidders must attend the mandatory pre-bid meeting, inspect the designated golf cart at the site, and submit with the bid: GST registration, PAN, experience certificates, financial statements, EMD proof, OEM authorization, and the technical bid. Ensure all six items are listed with firm quantities and delivery timelines.

Required documents include GST certificate, PAN, experience certificates showing relevant supply of vehicle components, financial statements for the last 3 years, EMD deposit proof, technical bid documents, and OEM authorization confirming product lineage. All items must be new and genuine as per ATC clauses.

Specifications focus on product names: Electric Motor; Brake Master Cylinder; Fuse And Relay Kit; Head Light Assembly; Side Mirror Assembly; Tail Light Assembly. Exact dimensional tolerances, voltage ratings, and compatibility with golf carts are defined during site inspection; OEM approvals may be required for compliance.

Delivery time adjusts using the formula (increased quantity ÷ original quantity) × original delivery period, with a minimum extension of 30 days. The purchaser may extend up to the original delivery period during option exercise; final dates depend on order specifics.

The tender does not specify exact payment terms in the data provided; contract terms will determine payment milestones, typically aligned with delivery milestones and acceptance after site inspection. Ensure clarity on advance, milestone, or milestone-linked payments during contract finalization.

Obtain OEM authorization letters confirming authorization to supply Electric Motors, Brake Master Cylinders, and lighting assemblies. Submit these with the technical bid; the Army ATC requires new and genuine parts and may verify vendor certifications and brand provenance during evaluation.

A mandatory pre-bid meeting will be conducted, and bidders must inspect the golf cart/equipment at the designated site before quoting. Bring company credentials, past performance related to defense-grade components, and be prepared to discuss conformity to fresh-part standards and QA procedures.

Specific LD or penalties are not detailed in the data; however, delivery adherence is emphasized by the option clause and extended delivery policy. Bidders should expect contractual LDs and performance-related penalties as defined in final contract terms.