GEM

Tamil Nadu Police DSLR/Video Cameras Tender Chennai 2025 - IS 550/ISO Compliant Procurement

Bid Publish Date

17-Nov-2025, 6:20 pm

Bid End Date

02-Dec-2025, 5:00 pm

Bid Opening Date

02-Dec-2025, 5:30 pm

EMD

₹77,600

Location

CHENNAI , TAMIL NADU

Progress

Issue17-Nov-2025, 6:20 pm
AwardPending
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Quantity

55

Bid Type

Two Packet Bid

Categories 1

PHOTOGRAPHIC CAMERAS

Tender Overview

The Tamil Nadu Police (Home Prohibition And Excise Department, Tamil Nadu) invites bids for DSLR / Compact / Handheld Camcorder or Video Cameras in CHENNAI, TAMIL NADU (600001). The tender references a non-disclosed estimated value and an **EMD of ₹77,600, with no BOQ items listed. Bidders must supply a data sheet, demonstrate prior government supply experience, and provide OEM authorization if using distributors. A key differentiator is the requirement to include installation accessories such as a Still Camera, 18-140 mm lens, UV filter, and Memory Card, with cost included in the bid. The option clause allows quantity variation up to 25% and delivery time adjustments subject to calculation rules, ensuring flexibility for changing needs.

Technical Specifications & Requirements

  • Product category: DSLR / compact / handheld camcorders, video cameras intended for police procurement
  • Data sheet submission: Must accompany bid and match technical parameters
  • Experience: Minimum 3 years of regularly supplying similar products to Govt/PSU bodies; primary product in bunch bids must meet criteria
  • OEM authorization: Required if bidding via distributors; include authorization details
  • Accessories included: Still camera, 18-140 mm lens, UV filter, memory card, and mounting accessories; ensure cost is in bid
  • Data verification: Any mismatch may lead to bid rejection; data sheet must align with offered product
  • GST considerations: Bidder responsible for GST; reimbursement as per actual rates or quoted %

Terms, Conditions & Eligibility

  • EMD: ₹77,600 (as stated) and related submission documents
  • Delivery terms: Option to increase quantity by 25%; delivery period based on original delivery period with extended calculations
  • Financial standing: Not under liquidation or bankruptcy; bidder must upload an undertaking
  • Documentation: Data sheet, GST, PAN, and proof of certifications; OEM authorization for distributors
  • Warranty/installation: Supplier to provide essential installation accessories and post-sale support as per standard practice
  • Evaluation: Data sheet alignment and supplier’s ability to meet Govt procurement standards will determine eligibility

Key Specifications

  • Product category: DSLR/compact/handheld camcorder or video cameras

  • EMD amount: ₹77,600

  • Accessories to be included: Still camera, 18-140 mm lens, UV filter, memory card

  • Experience: 3 years Govt/PSU supply in the same category

  • Data sheet: Matching technical parameters with offered product

  • OEM authorization: Required for authorized distributors

Terms & Conditions

  • EMD of ₹77,600 to be submitted with bid

  • Delivery quantity may vary up to 25% during contract

  • Data sheet and OEM authorization mandatory for eligibility

Important Clauses

Payment Terms

GST will be reimbursed per actual rates or quoted rate, whichever is lower; payment terms not specified beyond GST handling

Delivery Schedule

Option to extend delivery time proportionally to quantity changes; minimum 30 days extra if applicable

Penalties/Liquidated Damages

Not explicitly stated; implied adherence to standard procurement penalties for late delivery

Bidder Eligibility

  • 3 years of regular supply to Central/State Govt/PSU in similar camera category

  • Not under liquidation or bankruptcy; provide undertaking

  • OEM authorization if bidding through distributors

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates showing Govt/PSU supply of similar cameras for last 3 years

4

Financial statements or turnover proof

5

EMD submission proof (₹77,600)

6

Technical bid documents including data sheet for offered cameras

7

OEM authorization certificate if bidding through authorized distributors

8

Installation accessories list and cost inclusion confirmation

9

Manufacturer/Brand authorization and contact details

Frequently Asked Questions

Key insights about TAMIL NADU tender market

How to bid for DSLR camera tender in Chennai Tamil Nadu 2025?

To bid, submit the data sheet with offered cameras, provide GST, PAN, and 3 years of govt/PSU supply experience. Include OEM authorization if bidding via distributor, and ensure EMD of ₹77,600 is deposited. Delivery terms and 25% quantity variation must be accepted, with installation accessories included.

What documents are required for police camera procurement in Tamil Nadu?

Required documents include GST certificate, PAN card, 3 years govt/PSU supply experience contracts, financial statements, EMD proof for ₹77,600, data sheet of offered cameras, OEM authorization if applicable, and installation accessory list with price inclusion.

Which standards or data sheets are mandatory for the camera bid?

Bidders must submit a data sheet that exactly matches the offered camera’s technical parameters. Although IS/ISO standards aren’t explicitly named, ensure compliance with manufacturer specifications and provide any applicable certifications and warranty terms with the data sheet.

What is the EMD amount for this Tamil Nadu police tender?

The bid security deposit required is ₹77,600. Ensure online or demand draft submission as per tender rules and include the EMD receipt with the bid package to avoid rejection.

What accessories must be included with the camera bid?

Bid must include Still Camera, 18-140 mm lens, UV filter, memory card, and mounting accessories. Ensure these are listed in the bid price and align with the data sheet to avoid mismatch during evaluation.

What is the delivery flexibility for quantity under this tender?

The purchaser reserves the right to increase or decrease quantity up to 25% at contract placement and during currency at contracted rates, with delivery extensions calculated as (additional/original quantity) × original delivery period, minimum 30 days.

Are OEM authorizations required for this camera procurement?

Yes. If bidding through authorized distributors, provide an Authorization Form/Certificate detailing OEM details such as name, designation, address, email, and phone number with the bid.

What is the location for this police camera tender in 2025?

The procurement is targeted for CHENNAI, TAMIL NADU, postal code 600001, under the Tamil Nadu Police Home Prohibition and Excise Department.

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