Toner Cartridges / Ink Cartridges / Consumables for Printers,Toner Cartridges / Ink Cartridges / Co
Directorate Of Purchase And Stores
Posted:
10 October 2025
Closed:
23 October 2025
GEM
GEM
Nhpc Limited Toner Cartridges Procurement India – Canon/HP/Xerox Propriety Cartridges, ISI/ISO Standards 2026
Bid Publish Date
01-May-2026, 10:47 am
Bid End Date
06-Jun-2026, 3:00 pm
EMD
₹1,000
Value
₹9,92,490
Location
Progress
Issue01-May-2026, 10:47 am
Corrigendum30-May-2026
AwardPending
Quantity
111
Category
Toner Cartridges / Ink Cartridges / Consumables for Printers
Bid Type
Two Packet Bid
Categories
2
Tender Overview
Nhpc Limited invites bids for the supply of proprietary toner and drum cartridges for Canon, HP and Xerox printers, categorized under printer consumables. Estimated value is ₹9,92,490.28 with an EMD of ₹1,000. Location details are not specified; this procurement targets PAC-only tenders in the toner/ink cartridge space. The scope includes supply, installation, and commissioning, with a potential for post-order conformity verification and testing of supplied cartridges. The contract emphasizes OEM-authenticated cartridges and ensures compatibility with listed models and print yields. Bidders must meet integrity and financial criteria, given the at-risk, predefined tender terms.
Technical Specifications & Requirements
- Proprietary Article: Canon, HP, Xerox toner and drum cartridges as per technical specification.
- Supply scope: Cartridge/Drum assemblies compatible with listed OEM models and their printer brands.
- Delivery scope: Installation and commissioning included; payment contingent on material receipt, inspection, and delivery documentation.
- Compliance: OEM authorization evidence required; materials aligned with brand-specific compatibility.
- Quality & testing: Test certificates and packing lists to accompany shipment; e-way bill or equivalent despatch evidence preferred.
- Financials: Estimated value ₹9,92,490.28; EMD ₹1,000; GST/invoice documentation to be uploaded on GeM portal.
- Terms: Proprietary articles; 100% contract value payable after delivery verification; taxes/duties included.
Terms, Conditions & Eligibility
- Option to increase/decrease quantity by up to 25% during and after contract award.
- Bidder must be financially solvent; no liquidation or bankruptcy; provide undertaking.
- Integrity Pact compliance required; submit signed copy with bid.
- Mandatory vendor documents: PAN, GSTIN, cancelled cheque, EFT mandate; OEM authorization if bidding via authorized distributors.
- GeM invoice requirements: GST invoice and GST portal payment confirmation.
- Scope includes supply, installation, commissioning; payment on verification of material at project stores with specified despatch evidence.
Key Specifications
-
- Proprietary cartridge/drum sets for Canon, HP, and Xerox printers as an OEM article
-
- Compatible model numbers to be specified by bidder (OEM printer cartridges/drums)
-
- Minimum yield (pages) to be defined by bidder per cartridge type
-
- Color specification: standard CMYK or as per OEM variant
-
- Product class: generic cartridge type aligned with OEM catalog
-
- Brand/OEM requirement: Canon/HP/Xerox proprietary consumables
-
- Documentation: OEM authorization, test certificates, packing list
Terms & Conditions
-
Quantity adjustment up to 25% during/after contract
-
Must furnish PAN, GST, cancelled cheque, EFT mandate
-
Integrity Pact compliance required with bid submission
-
OEM authorization mandatory for distributors
-
GST invoice and GST portal payment proof required
Important Clauses
Payment Terms
100% of contract price payable after delivery verification and material receipt; GST invoice and GST portal payment proof required.
Delivery Schedule
Delivery period aligned with last delivery order; option quantities may extend delivery time using calculated formula with minimum 30 days.
Penalties/Liquidated Damages
Not specified in provided terms; ensure contract contains LD provisions for late delivery and non-conforming cartridges.
Bidder Eligibility
-
Non-liquidation or bankruptcy status; undertaking to be uploaded
-
OEM authorization for Canon/HP/Xerox cartridges when submitting via distributors
-
Integrity Pact compliance and signatory on bid submission
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Toner Cartridges / Ink Cartridges / Consumables for Printers (Q2) ( PAC Only )
Authority Records
MINISTRY OF POWER
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Document Filing
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Documents 19
GeM-Bidding-9172307.pdf
Main Document
Other Documents
OTHER
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
CATALOG-Specification-3
CATALOG Specification
CATALOG-Specification-4
CATALOG Specification
CATALOG-Specification-5
CATALOG Specification
CATALOG-Specification-6
CATALOG Specification
CATALOG-Specification-7
CATALOG Specification
CATALOG-Specification-8
CATALOG Specification
CATALOG-Specification-9
CATALOG Specification
CATALOG-Specification-10
CATALOG Specification
CATALOG-Specification-11
CATALOG Specification
CATALOG-Specification-12
CATALOG Specification
CATALOG-Specification-13
CATALOG Specification
CATALOG-Specification-14
CATALOG Specification
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Posted:
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Closed:
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GEM
Tender Results
Loading results...
Technical Specifications
14 Items
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| GENERIC | Product Class of Cartridge | OEM |
| GENERIC | Printer/Multifunction Machines Brand for which offered Cartridge/Consumable is Suitable | Canon |
| GENERIC | Type of Cartridge/Consumable | Toner Cartridge |
| GENERIC | Color of the Ink/Toner | Black |
| GENERIC | Model Number of OEM's Printer/OEM's Multi Function Machine | LBP621cw / LBP623cdw / MF641cw / MF643cdw / MF645cx |
| GENERIC | Model Number of OEM's Printer Cartridge/Consumable | Canon - 054K |
| GENERIC | Minimum Yield of the Replacement Cartridge/Consumable offered (Number of Pages) | 1001 to 2000, 2001 to 5000, 5001 to 10000, 10001 to 15000, 15001 to 20000, 20001 to 30000, 30001 to 40000, 40001 to 50000, 50001 to 70000, 70001 to 100000, 100001 to 500000, 500001 to 1000000, 1000001 to 1500000 Or higher |
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Historical Data
Required Documents
1
GST registration certificate
2
PAN card
3
Experience certificates showing relevant toner cartridge supply
4
Financial statements or evidence of financial stability
5
EMD document (₹1,000) via online payment or DD
6
Technical bid documents confirming OEM compatibility
7
OEM authorization/certification for Canon/HP/Xerox cartridges
8
Signed Integrity Pact
9
Copy of cancelled cheque and EFT mandate
10
Despatch documents: GR/LR, packing list, invoice in triplicate
11
Test certificates, if any
Corrigendum Updates
4 Updates
#1
30-May-2026 Update
#2
30-May-2026 Update
Extended Deadline
06-Jun-2026, 3:00 pm
Opening Date
06-Jun-2026, 3:30 pm
#3
29-May-2026 Update
Extended Deadline
05-Jun-2026, 11:00 am
Opening Date
05-Jun-2026, 11:30 am
#4
22-May-2026 Update
Extended Deadline
29-May-2026, 11:00 am
Opening Date
29-May-2026, 11:30 am
Frequently Asked Questions
Key insights about JAMMU AND KASHMIR tender market
What documents are required for Nhpc Limited toner cartridge tender in India 2026?
Bidders must submit GST certificate, PAN, cancelled cheque, EFT mandate, OEM authorization, experience certificates for toner supply, financial statements, and the Integrity Pact signed copy. Include EMD document of ₹1,000 and the technical bid with OEM compliance for Canon/HP/Xerox cartridges.
How to bid for Nhpc Limited printer consumables supply and installation in India?
Prepare proprietary Canon/HP/Xerox cartridge offerings with OEM authorization, provide delivery, installation and commissioning scope, attach test certificates and packing lists, ensure GeM invoice readiness, and confirm 100% contract value payment on delivery verification per terms.
What are the required standards for toner cartridges in this procurement?
Bid must demonstrate OEM compatibility and include authenticity through vendor OEM authorization. While explicit IS standards are not listed, ensure cartridges match Canon/HP/Xerox specifications and include any test certificates deemed necessary by the organization.
When is payment processed for Nhpc Limited toner cartridge contract?
Payment is processed post-delivery verification: material receipt at project stores, despatch evidence, and GST-compliant invoice. The contract specifies 100% payment of contract value after successful verification and submission of required despatch documents.
What is the EMD amount for Nhpc toner cartridge tender 2026?
The EMD is ₹1,000. Submission can be through online payment or other GeM-accepted instruments; ensure the EMD accompanies the bid as per Terms and Conditions.
What is the scope of work for supply and installation in this tender?
Scope includes supply of Canon/HP/Xerox proprietary toner and drum cartridges, installation, and commissioning. The bidder must provide despatch evidence, packing lists, and test certificates, with 100% payment on material verification at stores.
Are quantity adjustments allowed during the contract period?
Yes. The purchaser may increase or decrease quantity up to 25% of bid quantity at contract award and during the currency of the contract, with delivery time adjusted per the option formula and a minimum 30 days.
What documents prove supplier financial stability for this toner tender?
Bidders should submit financial statements or equivalent evidence of financial stability, along with an undertaking that the bidder is not under liquidation or bankruptcy, to satisfy eligibility criteria.
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Documents 19
GeM-Bidding-9172307.pdf
Main Document
Other Documents
OTHER
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
CATALOG-Specification-3
CATALOG Specification
CATALOG-Specification-4
CATALOG Specification
CATALOG-Specification-5
CATALOG Specification
CATALOG-Specification-6
CATALOG Specification
CATALOG-Specification-7
CATALOG Specification
CATALOG-Specification-8
CATALOG Specification
CATALOG-Specification-9
CATALOG Specification
CATALOG-Specification-10
CATALOG Specification
CATALOG-Specification-11
CATALOG Specification
CATALOG-Specification-12
CATALOG Specification
CATALOG-Specification-13
CATALOG Specification
CATALOG-Specification-14
CATALOG Specification
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS